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Assemblies and Public Addresses in Designated Public Forums - Interim

Version 4 (Current Version)
All Versions:
PolicyREG07.30.02
TitleAssemblies and Public Addresses in Designated Public Forums
CategoryFinance, Operations and Auxiliary Services
Sub-categoryFacilities
AuthorityChancellor
History

March 4, 2010; Revised August 31, 2016; Revised September 30, 2016; Revised October 31, 2016

Contact

Mendenhall Student Center Office of Event Planning & Conference Services, 109 Mendenhall Student Center, Greenville, NC 27834 (telephone: 252-328-4731)
Central Reservations Office: http://www.ecu.edu/cro/

Related Policies

Use of University Facilities and Outdoor Facilities Regulation

Additional References

First Amendment, United States Constitution

Campus Map: http://www.ecu.edu/maps



1. Purpose and Scope. East Carolina University permits assemblies and public addresses (hereinafter referred to as "Event" or "Events") at the University's Designated Public Forums without regard to the identity of the Event participants, and free of charge. For obtaining use of other facilities of the University, please refer to University policy, as stated in REG07.30.05, Use of Facilities and Outdoor Facilities Regulation.

2. Locations of Designated Public Forums.

2.1 The Designated Public Forum for the east campus is the area located in the four-sided green space adjacent to the Cupola, which is adjacent to well-traveled pedestrian sidewalks, and has been open to public speech by tradition and administrative approval. The extent of the site is the area to the South of the Cupola bounded by sidewalks on all four sides.

2.2 The Designated Public Forum for the west campus is the green space located northwest of the intersection of the North Campus Loop and the East Campus Loop, which site affords those in attendance an unobstructed view of any speaker and is easily accessible to Event participants.

3. Scheduling and Planning an Event. Anyone who wishes to sponsor or organize an Event must first request and obtain approval from the Central Reservation Office (“CRO”) (see contact information above). All Event scheduling will be content-neutral, subject only to reasonable time, place or manner limitations stated herein as follows:

3.1. Only one (1) Event may be held in each Designated Public Forum at any one (1) time.

3.2. A completed written request for use of a Public Forum for an Event must be received by the CRO at least two (2) business days in advance of the proposed time and date of the Event.

3.3. Before approving a request, the CRO may require such information as is reasonably necessary in order to comply with this Regulation and/or facilitate the Event, including: (i) the size and nature of the planned Event; (ii) the intended date and time of the Event; (iii) the names and contact information of the Event organizer(s) and/or sponsor(s); and (iv) other routine reservation information.

3.4. The CRO will confer with other University offices if/as appropriate before approving an Event, in order to exchange information to facilitate the Event, such as information regarding: (i) time needed for the provision of adequate security for the proposed Event; and/or (ii) time or space conflicts with another scheduled Event or another scheduled University activity.

4. Postponing or Moving an Event to an Alternate Location.

4.1. The CRO will make reasonable efforts to accommodate an Event before postponing or moving it. If a move to an alternate location and/or postponement of an Event becomes necessary pursuant to one or more of the circumstances set forth in section 4.2 below, the CRO will offer the organizer/sponsor the option to move the Event to a mutually agreeable location and/or a mutually agreeable future date.The University is not responsible for any costs incurred by an organizer or sponsor resulting from a postponement or change to an alternative location in compliance with this Regulation.

4.2. The University may postpone or move an Event to an alternate location upon the occurrence of:

4.2.1. Circumstances that are reasonably likely to make the Event unsafe for persons or property, including facility infrastructure disruption, construction and/or adverse weather;

4.2.2. Unexpected need of the University for use of the space;

4.2.3. Substantial change in the logistical/security needs or size of the scheduled Event;

4.2.4. A concurrent University activity is reasonably likely to result in substantial disruption of the Event; or

4.2.5 The Event is reasonably likely to result in substantial disruption of a concurrent University activity.

5. Conduct of the Event.

5.1. All Events must be conducted without amplified sound. "Amplified sound" is defined as any sound that is broadcast through electronically amplified equipment or sound that is electronically enhanced. This includes the use of any type of electrical sound equipment from large amplifiers to portable stereo systems.

5.2. Persons involved in and/or attending an Event shall not engage in conduct which:

5.2.1. Substantially disrupts University activities or functions;

5.2.2. Violates any applicable law or lawful University Policy or Regulation;

5.2.3. Obstructs building entrances, walk-ways or rights-of-way of vehicular or pedestrian traffic on or adjacent to campus;

5.2.4. Interferes with educational activities, meetings, events, ceremonies or other essential processes of the University;

5.2.5. Objectively provokes immediate violence (“fighting words”);

5.2.6. Constitutes unlawful obscenity;

5.2.7. Constitutes unlawful harassment; or

5.2.8. Violates the reasonable and lawful directions of a University official or a law enforcement officer, acting in the performance of his or her duty.

6. Consequences of Violations. Persons who engage in conduct in violation of this Regulation may be subject to disciplinary action, removal from campus property, and/or arrest, if/as appropriate.

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