Reappointment, Tenure, Promotion

View Committee on the Status of Women 2014 Tenure and Promotion Workshops

View Promotion to Associate Professor and Tenure video (This video may be slow to buffer, so be patient.)
View Promotion to Full Professor video  (This video may be slow to buffer, so be patient.)
PLEASE NOTE: The Faculty Request to the Committee for promotion or early conferral of permanent tenure must be submitted by the 1st Friday in February, not March as stated in this video.

Office for Faculty Excellence's Role

Consult your chair or unit head and your personnel committee for information on requirements and procedures for tenure and promotion and read carefully the appropriate sections of the East Carolina University Faculty Manual ( Access the Faculty Manual). The East Carolina University Faculty Manual contains the procedure to be followed. The Faculty Manual includes The Code of The Board of Governors of The University of North Carolina (Access Part III of the Faculty Manual). In addition, there may be unit procedures and guidelines that have been created as part of the process. If these are not given to you automatically, please ask whether such documents exist for your unit.

The role of the Office for Faculty Excellence in this process is to offer some resources and materials appropriate for several of the common components of the tenure and promotion process, to provide training sessions about their use, and to partner with groups, such as the Chancellor's Committee on the Status of Women, to provide tenure and promotion workshops. (The Spring 2014 workshops  are online for viewing (View Tenure and Promotion workshop; View Promotion Only Video). While they are several years old, the information is good.) OFE provides programs, consultations, and other activities to support reappointment, tenure, and promotion:

  • SSOI or BLUE - In fall 2016, the Faculty Senate and Chancellor approved the SSOI (Survey of Student Opinion of Instruction or "BLUE") for student input on teaching. This instrument replaces the SPOTS (Student Perception of Teaching Survey) which had previously replaced the SOIS (Student Opinion of Instruction Survey) as the university instrument used each term to seek input from students about faculty instruction. OFE personnel consult with faculty about their survey report information and ways to address areas for development. VIEW Provost's memo on using student surveys in personnel evaluations

  • Peer Classroom Observation - Direct peer classroom observation of teaching for non-tenured, probationary term faculty members is required at East Carolina University. This requirement results from UNC General Administrative Memorandum #338 ("Tenure and Teaching in the University of North Carolina"), issued September 28, 1992, and from East Carolina University Faculty Senate Resolution #93-44, which was approved by the Chancellor on February 8, 1994. The Faculty Senate Resolution establishes procedures and an instrument for direct peer classroom observation. It also states that units can modify the Faculty Senate procedures or instrument, or select their own, provided these are approved by the appropriate vice chancellor. Many units require peer classroom observation for fixed term and tenured faculty as well. The University has designated the responsibility for peer classroom observer training to the Office for Faculty Excellence.

  • Personnel Action Dossier (PAD) - See the Faculty Manual.

  • Sedona and Faculty 180 - Sedona, the University Faculty Database, is being replaced by Faculty 180 (access the Faculty 180 Information Portal). Faculty 180 will be used as the faculty database beginning Fall 2017. Faculty enter teaching, research, faculty development, and other information into the database. The faculty annual report uses the faculty database. The OFE provides training sessions and individual consultations for faculty and support staff about the use of the faculty database.

Faculty Manual- Access the Faculty Senate website and click on faculty manual. See also Unit Code.

Other Resources

  • School- and College-level Meetings. A number of the colleges and schools hold meetings to discuss the expectations and procedures for acquiring tenure and promotion in that unit. The timing for these meetings varies from one year to the next. Ask in your school or college if there are plans to hold such a meeting and when it will occur. It is important that you attend this meeting.

  • Unit Chair and Personnel Committee Discussions. You need to inquire if your unit has unit-level procedures and guidelines that apply to the tenure and promotion process. Often units will have in their codes how the personnel committee(s) concerned with tenure and promotion will operate. It is wise to talk to your unit chair as well as the chair and members of the unit personnel committee(s) that handles tenure and promotion decisions.

  • East Carolina University Committee on the Status of Women. This committee holds fall and spring workshops for reappoint, tenure, and promotion and for promotion only. In recent years the Chair of the Faculty and the Provost and Senior Vice Chancellor for Academic Affairs and the Vice Chancellor for Health Sciences have held college/school meetings annually to discuss policies and procedures. The Spring 2014 workshops are online: