Financial Aid for the Brody School of Medicine This site is designed to give you a complete and comprehensive understanding of the financial aid services provided at the Brody School of Medicine. The Brody School of Medicine offers financial aid assistance to medical students who need money to attend medical school. Approximately 93% of students have some financial assistance to attend school that consists of one or more of the following; loans, grants, and scholarships. These pages are here to help answer any questions you may have about funding your medical education. Please use the links located on the left side of the page to navigate your search.
If you do not find the information you need on the website, please contact the Director of Student Services/Financial Aid at the Brody School of Medicine.
Thanks for visiting our web site.
Kelly Lancaster
Director of Student Services and Financial Aid
Office of Student Affairs, Brody 2S20
Brody School of Medicine at East Carolina University
Greenville, NC 27834
Telephone: (252) 744-2278
Fax: (252) 744-3250
Hours of Operations: Monday – Friday 8:00am to 5:00pm
Applying for Financial Aid If you are planning to use Financial Aid as a means of paying your tuition, you need to complete the Free Application for Federal Student Aid (FAFSA) or renewal FAFSA via the internet (www.fafsa.ed.gov) each academic year. Be sure to indicate that you want your information released to East Carolina University, school code 002923. If this is your first time applying, you will need to request a pin number (www.pin.ed.gov.) As a medical student, you are considered independent for financial aid purposes and only your income is used to calculate eligibility for the Federal Stafford Loan programs. Do not mail tax returns to the federal processor. Please allow 2-3 weeks for your online FAFSA application to be processed. If you need help completing the FAFSA, contact the U.S. Department of Education at: 1-800-433-3243
Cost of Attendance The Cost of Attendance (COA) is the cost of a student's medical education for an academic year, as calculated by Brody School of Medicine Office of Student Affairs/Financial Aid. It takes into account tuition, fees, books, supplies, estimated room and board, personal, and transportation costs. The COA covers expenses for only the period of enrollment. For example, most first-year students are enrolled for nine months. Financial aid covers expenses only for those months. Periods of continuous non-enrollment are not included and are not funded. Your financial aid is based on the Cost of Education, a standard allowance, and not on your preferences and spending habits.
The Cost of Education does not include consumer debts, such as car payments, bank loans, or credit card obligations which students may have established prior to medical school. Students should try to eliminate previous debts before beginning their medical school career.
Married students and/or students with dependents should note that federal regulations stipulate that your budget for the year only include living expenses solely for you. The expectation is that the living expenses of your spouse and dependents will be met through spouse’s earnings.
In exceptional circumstances, students may apply to receive additional funds for child day care costs and for certain other expenses. Students will be required to provide documentation such as receipts at time of request.
COST OF ATTENDANCE FOR 2009-2010
|
M1
|
M2
|
M3
|
M4
|
|
Tuition & Fees
|
$10,058.00
|
$10,065.00
|
$10,065.00
|
$9365.00
|
|
Laptop
|
$1611.00
|
na
|
na
|
na
|
|
Books & Supplies
|
$1080.00
|
$398.00
|
$513.00
|
na
|
|
Hlth Insurance
|
$1294.00
|
$1294.00
|
$1294.00
|
$1294.00
|
|
Living Ex. (rent, utilities)
|
$6263.00
|
$7695.00
|
$8589.00
|
$7337.00
|
|
Food
|
$3094.00
|
$3801.00
|
$4244.00
|
$3625.00
|
|
Transportation
|
$2357.00
|
$2863.00
|
$3179.00
|
$2843.00
|
|
Personal/Misc.
|
$2528.00
|
$3121.00
|
$3505.00
|
$2977.00
|
|
Usmle Step 1
|
na
|
$495.00
|
na
|
na
|
|
Usmle Step 2
|
na
|
na
|
$1550.00
|
na
|
| Loan Fees |
$425.00
|
$446.00
|
$494.00
|
$412.00
|
|
TOTAL COA
|
$28,710.00
|
$30,178.00
|
$33,433.00
|
$27,853.00
|
* If tuition increases are greater than the estimated amount, you will be required to pay the confirmed tuition rate.
Award Package Based on the information you reported on the FAFSA,(income, assets, number of family members, number in college, etc.) it is applied to a formula established by the U.S. Congress. The formula calculates your family's ability to pay for your educational expenses and produces a figure that is referred to as your Expected Family Contribution (EFC). Your financial need is the difference between your cost of attendance, as calculated by the BSOM, and your Expected Family Contribution.
This calculation is often expressed as follows:
Cost of Attendance – EFC = Need based Eligibility Your award package may consist of federal financial aid you are eligible to receive and any institutional scholarship(s) or non-institutional (outside) assistance you are receiving. Your total award package cannot exceed the cost of attendance determined by the Brody School of Medicine at ECU. Federal regulations require you to inform the Office of Student Affairs of all educational assistance you may be receiving. Failure to do so can result in a financial aid over award and require you to repay funds. Your award package may need to be recalculated and you may even owe a repayment. Additional Aid and Other Resources Form Medical students who wish to be considered for certain Health and Human Services loan and scholarship programs included parental information on the FAFSA which was used only for Title VII programs. The parent contribution is never used to determine your eligibility for Federal Stafford Loans, Federal Perkins Loans, or alternative loans.
Your award was made on the assumption that you will be enrolled as a full time student in eligible coursework, are not a defaulted borrower of any student loan funds, nor owe a repayment to any student financial aid program and are maintaining satisfactory academic progress. If you are not enrolled fulltime, the Office of Student Affairs must recalculate your eligibility. Your financial aid will be canceled if you are in default, owe a repayment to a student financial aid program or are not meeting satisfactory academic progress guidelines.
Return of Title IV Funds The Brody School of Medicine at East Carolina University's refund policy for Title IV recipients has been changed to the return of Title IV funds policy. The change in policy will be effective July 2000. All students also are subject to the University policy as published by the Cashier’s Office and University Bulletin 100% refund the first week, 75% refund the second week, 50% refund the third week, and 25% refund the fourth week. This means that under the return to Title IV policy, you may have unearned funds returned to your lender. At the same time under the University policy, you may owe money to the university.
If a Title IV aid recipient withdraws during a payment period (or a period of enrollment), the institution must calculate the amount of Title IV aid the student did not earn. Unearned Title IV funds must be returned to the Title IV programs. If you must withdraw or take a leave of absence from Brody School of Medicine, you must meet with the Dean in the Office of Student Affairs. Once a course of action has been determined, a contract is prepared for the student (consult the Student Survival Manual). The student will also meet with the Director of Financial Aid/Student Services who will counsel the student on the amount of Title IV aid earned, what amount if any will be returned to Title IV programs, and the amount of Title IV aid the student must repay. You will also complete and sign an exit interview form.
Unearned funds are returned to the Title IV programs in the following order:
Unsubsidized Federal Stafford Loans
Subsidized Federal Stafford Loans
Perkins Loans
Other title IV
Entrance & Exit Session All students who borrower a Federal Stafford Loan must attend a loan entrance counseling session interview prior to the release of loan funds. The Office of Student Affairs conducts the entrance counseling session at M-1 orientation. Students receiving Federal Stafford Loans must sign an entrance counseling form and submit the form to the Office of Student Affairs. Students will also be required to complete exit counseling when they graduate or leave school for any reason. During these sessions, students receive valuable information pertaining to their loans including but not limited to how much they have borrowed, re-payment plans, and deferment options.
Student Loan Counseling Interview
Federal Loan Programs Federal Stafford Loan Program
The subsidized and unsubsidized Federal Stafford Loan is a low interest, long term loan available to both undergraduate and graduate students. To apply for the Federal Stafford Loan, a medical student is required to complete a master promissory note only once while in medical school. The interest rate for all Federal Stafford Loans applies to the 12 month period beginning July 1 and ending on June 30. Old Stafford Loans retain the interest rate provisions effective when the promissory note was first signed, but have variable rates of interest. Some lenders will deduct an organization fee around 2% from each disbursement. Many loan servicers offer special interest lowering incentives for borrowers who repay student loans on time. Some servicers even refund the origination fees for on time payments. BSOM students may borrow loans to cover their total Cost of Attendance minus any other financial assistance they receive. The aggregate loan limits (maximum outstanding total subsidized and unsubsidized Stafford Loan debt for medical students is $224,000. This amount includes loans from undergraduate and graduate study. No more than $65,500 of this aggregate amount may be in the form of subsidized loans. You will however, be charged interest on the unsubsidized portion of the Federal Stafford Loan while you are enrolled in school. Students can request that the lender add the interest on their unsubsidized Federal Stafford Loan that accrues during the in school and deferment periods to their loan principal (capitalization). Repayment of Federal Stafford Loans begins six months after you graduate or cease to be enrolled at least half time. Health, Science & Mathematics Loan Program
A loan provided to qualified loan applicants to help them attain their educational and professional goals. Borrowers can have their loans "forgiven" when they perform approved service for the State of North Carolina for one calendar year of full time employment. Applicants must complete the application by May 1, 2009 for priority consideration. Applications will be processed in order of receipt until funds have been exhausted. Please follow the link below for application submission. You will be required to log into CFNC website.
https://www.cfnc.org/Gateway?command=GetBasedProgramDetail¬e=no&type=7&vocType=10&vocational=yes&id=83 For more assistance please call the North Carolina State Education Assistance Authority at 919-549-8614. Health Science & Math: What to Expect (pdf)
Scholarships & Grants Various scholarship funds administered by ECU Medical & Health Sciences Foundation. Awards are based on financial need and academic potential as ascertained by the Scholarship Committee. Preference is given to those students who meet the mission of the school and the criteria outlined by each scholarship description. 2009-2010 Scholarship Applications will be distributed to all students late September 09 for the following scholarships. Thanks to the ECU Medical & Health Sciences Foundation who have worked hard to seek and acquire charitable gift support from individuals, businesses, organizations, corporations, and foundations to support ECU’s Division of Health Sciences, including The Brody School of Medicine, 13 new scholarships have been added. Bakerman Scholarship -Award made to a student in good academic standing and financial need at the BSOM. Bass Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Best Scholarship -Award made to a student in good academic standing and financial need at the BSOM. BSOM Annual Fund-Award made to a student in good academic standing and financial need at the BSOM. Bullard Scholarship -Award made to a student in good academic standing and financial need at the BSOM. Bunting Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Class of 1986 Endowment Fund-Award is made to a student who demonstrates outstanding character and financial need at the BSOM. Class of 1995 Endowment Fund-Award is made to a graduating M4 student who has demonstrated academic excellence and a commitment to community service. Drew Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Garrenton Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Goforth Scholarship-Award made to a student interested in primary care and willingness to serve Eastern N.C. First priority is given to students from Wilson, Greene, or Lenoir counties, and advantage given to children of BSOM alumni. Gray - Truslow Scholarship-Award made to a student with financial need. Preference given to students from Rockingham or Forsyth Counties . Health Sciences Golf Classic Scholarship -Award made to M3 and M4 students enrolled at the BSOM. Housewright Scholarship-Award made to a student in good academic standing and financial need at the BSOM. MacDonald Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Military background preferred. McLean Scholarship-Award made to a deserving M4 student with financial need, scholastic achievement and interest in primary care. Meyers Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Norris Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Phthisic Scholarship-Award made to an ECU graduate who is enrolled at the BSOM and has evidence of need, merit, and citizenship. Physical Medicine Rehab Scholarship-Award made to a rising M3 who expresses interest in physical medicine and rehabilitation. Puente Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Roberson Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Rouse Scholarship-Award made to a student in good academic standing and financial need at the BSOM. Renewable for up to four years providing the student maintains good academic standing. Samia Scholarship-Award made to a student in good academic standing with financial need. Slivon Scholarship-Award made to a student with a background in nursing and interest in primary care. Thompson Memorial Scholarship-Preference given to students from Vance, Granville, Warren and Franklin Counties . Trevathan Scholarship-Award made to any deserving M1 student. The following scholarships require a nomination from a BSOM official however self-nominations will be accepted. Nominated students will be contacted by BSOM.
Board of Governors Medical Scholarship - North Carolina residents who are enrolled in the School of Medicine and are first time, first generation college students from economically or educationally disadvantaged backgrounds, may be selected to receive tuition, fees and an annual stipend of $5,000, renewable for up to four years. Brody Scholarship – A full scholarship is awarded to 4 incoming medical students each year. Preference is given to eastern North Carolina residents who demonstrate outstanding academic performance, leadership potential and a sincere interest in primary care medicine. Upon admittance, the Scholarship Committee recommends students to the Brody Foundation Board of Directors for consideration. If a student maintains acceptable academic progress, these funds are renewable for up to four years of medical school. The North Carolina Legislative Grant for Minority Medical Students – awarded to an under represented minority that meets mission of school. Southern Medical Association Scholarship - based on scholastic achievement and financial need, these funds are awarded to one to three third year students by the Medical Student Scholarship Fund of the Southern Medical Association. Recipients are selected by the ECU Scholarship Committee. Scholarships that require a separate application.
Scholarship for Disadvantaged Students - is need based funding available to full time health professions students that come from educationally and/or financially disadvantaged backgrounds. Students are required to submit parental income information in order to apply. An announcement will be made when applications are available through BSOM. National Health Service Corps Scholarship Program - provides tuition, educational expenses and a monthly stipend on an annual basis to students who will serve not less than one year for every year of scholarship support, or two years whichever is greater. Students must be full time and maintaining satisfactory academic progress. To request an application, call 1-800-221-9393.
Armed Forces Health Professions Scholarship Programs - Information is available on Navy, Air Force, Army, and North Carolina National Guard Scholarships in the Office of Student Affairs. These scholarships provide educational expenses and a monthly stipend. Students who apply and are accepted accrue active military duty on a year-to-year basis, with a minimum of two years service obligation. There are also grants available during residency.
Also see Health, Science & Mathematics Loan Program
https://www.cfnc.org/Gateway?command=GetBasedProgramDetail¬e=no&type=7&vocType=10&vocational=yes&id=83
Education Tax Incentives The Taxpayer Relief Act of 1997 provides taxpayers two new nonrefundable tax credits for payments made for qualified tuition and related expenses (tuition and fees, but not books) for post-secondary education. The HOPE Scholarship Credit (for undergraduate students in their first two years of post-secondary education at an eligible institution) and the Lifetime Learning Credit.
"The Lifetime Learning Credit allows taxpayers to claim a maximum credit equal to 20% of up to $5000 of expenses ($10,000 beginning in 2003) incurred during the taxable year for qualified tuition and fees for eligible students for post-secondary education, including any course of instruction to acquire or improve job skills. The Lifetime Learning Credit applies to expenses paid after June 30, 1998, for education furnished in academic periods beginning after that date."
"The credit limits qualified expenses to the expenses of the taxpayer, the taxpayer's spouse, or a dependent of the taxpayer. Additionally, both credits are phased out for taxpayers with modified AGI between $40,000 and $50,000 ($80,000 and $100,000 for joint filers)."
"To claim the credit, taxpayers are required to provide the name and taxpayer identification number of the student on the return. Educational institutions are required to report information related to higher education tuition and related expenses, including refunds of such expenses, paid during the taxable year."
If you would like additional information on the HOPE Scholarship credit or information on the Education Individual Retirement Account please contact the Office of Student Affairs.
Deduction for interest on education loans: The Act provides an above-the-line maximum deduction for up to $2500 of interest paid by taxpayers on qualified education loans. The $2500 limit is phased in over 4 years.
Links of Interest for Financial Aid If this is the first time you are borrowing a Federal Stafford Loan, you have to select a lender. ECU will certify a Federal Stafford Loan for any lender you select, assuming you meet all other eligibility requirements.
As of April 2007 (when we posted this information) these lenders offered a variety of borrower benefits such as reduced origination and federal default fees, interest rate reductions for making on-time payments or participating in automatic draft or credit to principal amounts for making on-time payments. You might want to ask the lender how many of their borrowers actually benefit from their repayment benefits before determining which lender offers the best benefits for you. You might want to call these lenders or visit their websites for more information and to evaluate how they treat you as a customer.
ECU does not receive – and has never received - any special compensation from any student loan lenders as payment for directing loans to them. After you make your lender selection, please note the lender code so you can put that on your financial aid award notification (first time borrowers). Lenders You Might Consider Borrowing a Loan Through:
(Remember, you can select a lender that is not on this list.)
Your lender will direct you to a website to complete the Master Promissory Note on-line or mail a Master Promissory Note to you. Please follow your lender’s instructions. If you have any questions about required loan paperwork, please contact your lender.
You must complete Entrance Loan Counseling about your Federal Stafford Loan debt. Do this at www.mapping-your-future.org. Select “Student Loan Counseling Interview” and then select “Stafford Entrance.”
You must complete your Master Promissory Note and the Entrance Loan Counseling before we can disburse loan funds to you.
Previous Federal Stafford Loan borrowers: ECU will certify your loan eligibility through the same lender you used previously, unless you specifically instruct us otherwise. This is a “best practice” so you have to work with only one lender. If you wish to switch borrowers, you may do so by contacting the Office of Student Affairs.
Additional Resources:
Education Lenders and Student Loans
http://www.finaid.org/loans/educationlenders.phtml
Satisfactory Academic Progress This policy has been developed to ensure that the Student Financial Aid Program meets or exceeds requirements set forth by federal regulations governing academic standards of progress for financial aid eligibility. This policy applies to those students receiving Title IV financial aid. Federal guidelines require that a policy be determined that is both quantitative (time frame) and qualitative (grades) for financial assistance. A student in “good academic standing” is one who has officially matriculated and is presently pursuing a program of study defined by the University as leading to the satisfactory completion of that program. In addition, the student must be proceeding at a pace which, if continued, will lead to the awarding of a medical degree.
In order to receive federal and other types of financial aid, students must comply with the Brody School of Medicine’s Satisfactory Academic Progress guidelines and financial aid guidelines.
Standards of Satisfactory Academic Progress:
You must maintain satisfactory academic progress in your program of study in order to receive financial aid. There will be four Student Review and Promotion Committees representing each of four curriculum years (M-1, M-2, M-3 and M-4). Each committee will review student performance during the given academic year, and make recommendations concerning students' academic development to the Dean. Each committee is responsible for recommending student promotion to a subsequent year. Details are available at: https://www.ecu.edu/cs-dhs/bsomstudentaffairs/MD_StudentGrading.cfm#CP_JUMP_239508
Requirements:
Students must be admitted and enrolled as MD degree seeking students on at least a half-time basis as defined by the Dean for Student Affairs and meet the University’s standards for continued enrollment in the MD degree program as specified in the BSOM Survival Manual Chapter 10 (specified in the Student Grading and Promotions Policy as adopted by the School of Medicine faculty, September 23, 1980 and revised March 1999).
The normal timeframe for completion of required coursework for the MD degree is four academic years. Due to academic or personal difficulties, a student may require additional time. General requirements are that full time medical students may not exceed the 150% time limitation (6 years) to complete the program for which he or she is enrolled. If a student is registered full time, he/she should complete the first two years of the curriculum by the end of the third academic year after matriculation.
A student registering for less than full-time enrollment is calculated based upon a proportion of the actual registered hours since the time of first enrollment. If a student is re-mediating and repeating coursework, he/she must pass and complete all the re-mediated courses that semester(s).
The period of time for which a student is registered to pursue a full-time non-credit research fellowship shall be excluded from the maximum time frame in which an individual student will be expected to complete the program.
Leave of Absence:
A student may be granted a leave of absence for a variety of reasons. The period of leave for which the student has been approved may be excluded from the maximum time frame in which an individual student will be expected to complete the program. Financial aid however may be affected by a leave of absence. Consult your financial aid director if you are thinking about a leave of absence.
Transfers:
For transfer students, the total years for completion of a degree include time spent at the previous institution. Hours are applied toward the degree objective at this institution.
Course of Action:
If a student is not making academic progress, the Director of Financial Aid and or Promotions and Review committee will review the student’s record and recommend a course of action which may consists of one of the following;
Financial Aid Probation: In the event that a student fails to meet any of the above criteria in a particular semester, the student will be placed on Financial Aid Probation. A student in this category may receive financial aid for the upcoming semester although at the end of that semester the student must have completed the designated number of requirements. A student who has not completed the designated number of requirements by the end of the probationary semester will be suspended from the receipt of further financial aid.
Financial Aid Suspension: Normally consists of one semester of an academic year in which you will not receive Title IV federal financial aid because of failure to meet the minimum Good Standing requirement during the Financial Aid Probation period. You may appeal with evidence of extenuating circumstances.
Appeal of Financial Aid Probation/Suspension:
Students have the right to appeal their Financial Aid Probation/Suspension status. Federal regulations provide limited flexibility based upon appropriate documentation of circumstances. In the case where a student can demonstrate mitigating circumstances which contributed toward his/her inability to achieve satisfactory academic performance (e.g. illness, or death in the family), the Director of Financial Aid may reinstate the student's financial aid eligibility. Eligibility for subsequent terms would be determined following an evaluation of performance for the reinstated enrollment term. If necessary, a copy of the letter of appeal may be forwarded to the ad hoc appeals committee for review. All appeal decisions are final. The student will be notified in writing of the results. If financial aid is suspended, no further aid is disbursed until the student meets requirements.
Conditions of Reinstatement:
A student shall be reinstated for financial aid eligibility at such time as he or she successfully completes sufficient hours and has a sufficient GPA to meet the minimum eligibility requirements as set forth in this policy. It is the student’s responsibility to present evidence to the Financial Aid Office at the time he/she has met minimum requirements for reinstatement. The student will observe all normal application procedures and deadlines for financial aid consideration.
Financial Aid Appeal Procedure:
A detailed appeal letter must be delivered to the Financial Aid Office for review by the Director of Financial Aid. In making determination to reinstate or not reinstate the student's eligibility for further financial aid, the Director will assess the factors that contributed to the student not complying with the minimum academic requirements. The Financial Aid Director will inform the student of this decision, in writing. If the appeal is granted an agreement for continued financial aid will be included, outlining the conditions of the continuation.
Terms and Conditions Student Financial Aid Terms and Conditions and Important Information
Accepting your Student Financial Aid Offer
Go to https://onestop.ecu.edu/onestop/
1. Select the Tools Tab
2. Select the “Banner Self Service” option
3. Select the “Financial Aid” option
4. Select the “Award” option
5. Select the “Award for Aid Year” option
6. Select the Appropriate Aid year and click submit
7. Select Accept Award Offer to view your award.
Please follow these instructions if you are borrowing a Federal Stafford Loan for the first time
You must (1) choose a lender. You can do this by following the directions on OneStop after you accept the loan. (2) complete a Master Promissory Note (MPN) with your chosen lender. Most lenders will allow you do to do this online. (3) complete Loan Entrance Counseling at www.mappingyourfuture.org, select ‘complete Online Student Loan Counseling’ from the menu on the left, then select ‘Stafford Entrance.’ This is a federal requirement and takes 15 – 20 minutes to complete.
Reporting Additional Aid
If you are receiving an award that is not listed, please note it on the Additional Award Form and return it to our office. It is your responsibility to report all awards received. If you receive additional funds in excess of your cost of attendance/financial need, your aid will be adjusted.
Releasing Your Information to Other People
If you want the Office of Student Affairs/Financial Aid to be able to discuss your financial aid file/status with others, such as your parent(s) or spouse, you must complete a Buckley Form. This can be done at https://onestop.ecu.edu/onestop/. After you log into Onestop, there will be a link on the left to the Buckley Form, enter the information for each person you would like to have access to your file. You must update their status every year.
Other Important Information
Your Student Financial Aid Offer
Based on the information you reported on the FAFSA (income, assets, number of family members, number in college, etc.) it is applied to a formula established by the U.S. Congress. The formula calculates you and or your family's ability to pay for your educational expenses and produces a figure that is referred to as your Expected Family Contribution (EFC). Your financial need is the difference between your cost of attendance, as calculated by the BSOM, and your Expected Family Contribution.
ECU reserves the right to cancel your financial aid awards at any time if there are changes in your circumstances or the funding levels for any of the financial aid programs awarded to you. If you receive federal or state need-based student financial aid, we MUST make an adjustment in your aid if your total aid – grants, loans, scholarships – is more than your eligibility for financial aid.
Paying Your ECU Bill
Be sure to follow all instructions provided to you by the ECU Cashier’s Office to secure your schedule and pay your bill. You may have to take some action to do that, even if your financial aid covers your entire balance due to ECU. You can review your account information on-line through the Banner Self Service site on the ECU OneStop.
ECU contracts with Tuition Pay to allow you to pay educational expenses, interest-free, over a period of months. Call 800-635-0120 or visit their website www.tuitionpay.com.
Getting Your Excess Student Financial Aid
Your student financial aid may be more than your ECU charges. This is often true for medical students who live off campus and pay ECU only for tuition and fees. ECU refunds money to students using a company called HigherOne. You must have an activated Higher One card in order to receive a refund. If you wish to receive a paper check or to have the refund deposited into another bank account, you can set up your refund preference at www.ecucard.com. You can find out more about HigherOne at www.ECUCard.com or by calling the ECU Cashier’s Office at 252-328-6886.
Check you ECU email account often
ECU offices often send important information to students through ECU and OneStop announcements. Please visit, call, or email our office if you would like to speak with an administrator.
Brody School of Medicine
Office of Student Affairs/Financial Aid
Room 2S-20
Brody Medical Science Bldg
Greenville, NC 27834
Phone: 252-744-2278
Fax: 252-744-3250
Email: lancasterk@ecu.edu
HOST Program HELP OUR STUDENTS TRAVEL
The HOST Program is designed to connect BSOM medical students with alumni volunteers during the residency interview process. Coordinated by the Office of Student Affairs, HOST will grow the national network of BSOM medical alumni while reducing medical students’ expenses as they travel around the country for residency interviews.
As an alumni volunteer, you are asked to provide a student or students with a free place to stay during the interview process. You are also in an optimal situation to share your personal residency training experience and insight into the medical center and community in which they are interviewing.
In addition to what you will offer as a volunteer alumni host, this program promises you much in return. You will learn firsthand about the Brody School of Medicine today, the new curriculum, and changes on campus. Also, you will have the opportunity to renew your personal sense of pride as it is reflected in these outstanding students who have met the challenges of a highly demanding medical program.
As an alumni volunteer during the residency placement process, you will be instrumental in welcoming new BSOM residents who will be relocating to your community.
If you have any questions or concerns please feel free to contact the HOST Program Coordinator Kelly Lancaster, at (252) 744-2278 or e-mail her at lancasterk@ecu.edu.
Simply fill out the appropriate form below.
Frequently Asked Questions
How many times can I use the HOST program? We ask that you limit the use of the program to 5 times so that we are able to accommodate as many students as possible. If you have more than 5 requests, we will work with you to try to accommodate, but will do so with other students in mind.
Is my spouse able to stay with me? Many hosts welcome spouses.
Can I stay with a host for more than one day? That is up to the HOST volunteer. We expect that some alumni host students for a week while the student completed several interviews in the region. Other alumni may only host students for 3 days just so the student could get a better travel rate on a Saturday stay over flight. We will work with our alumni volunteers to best suit your travel needs.
Who are the HOST volunteers? All hosts are BSOM alumni - they have attended the Brody School of Medicine formally know as the East Carolina University School of Medicine Medicine for their undergraduate and/or graduate medical education, associated medical sciences or graduate basic sciences.
Where are HOSTs available? There are potentially hosts anywhere you want to travel. If you have a question of whether or not there is a host in an area that you are interested in, please call our office at 744-2278.
What can I expect from the host? We simply ask the alumni hosts to provide overnight accommodations in their home for you, although many hosts go above and beyond by offering transportation to and from interviews and airports, home cooked meals, guided tours of the area and invaluable professional insight on the regional medical community and your prospective medical center.
How do I sign up to utilize the HOST program? Fill out the Student Registration Form to let us know when and where you will be traveling. We ask that you let us know about your travels as soon as possible so we can have as much time as we can to contact and find a host for you.
Do I contact the alumni host? After you have completed the on-line Student Registration Form, we will contact the alumni host and secure their interest and availability. We will then provide you with the alumnus' information. It is then up to you to contact your host and share the details of your travel and interview plans and arrange your stay. We ask that you contact them as soon as we give you their information so they know that you are definitely staying with them. If plans change, you can always contact them again.
How far in advance should I contact my host? Contact your host as soon as we give you their information. If you are matched early, contact your host right away and again when it gets closer to the date of your travel. THIS IS VERY IMPORTANT!
What do I do if my travel or interview plans change or get canceled? Contact your host as soon as possible and let them know about the change in plans. Also, please inform Kelly Lancaster, HOST Program Coordinator, of the change as soon as you can.
Do I need to do anything after returning from using the HOST program? Yes, we ask that you send a thank you note to the alumnus who hosted your stay.
Who do I contact if I have questions about the HOST program? Please contact Kelly Lancaster at lancasterk@ecu.edu or at 744-2278.
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