Accounting
Effective Date: 07/01/00
Index
Section Contents
Introduction
Accounting Department
General Information
Location
Assistance
Description of Functional Areas
Accounting Department
General Accounting Office
Payroll Office
Student Loans Office
Endowment, Trust, and Special Funds Office
Accounts Payable Office
Cashier's Office
Student Funds Accounting Office
Policy Statements
Account Numbers
Account Numbers
Account Coding
Uses
Approval
Information
Account Number Format
General
Budget Codes
Purpose Codes
Expenditure Object Codes (Example)
Revenue Object Codes
Budget and Expenditure Report - State Funds
General
Review
Report Description Content
Format Description
Internal Transfers
Requests
Complete Information
Fund Types
General
State Funds
Institutional Trust Funds
Special Funds
Establishing a Trust/Special Fund
Trust Fund Criteria
New Fund
Guidelines
Pertinent Information
Correspondence
Remaining Balances
Closing
Establishing an Endowment Fund
General
Guidelines
Approval
Pertinent Information
Correspondence
Changes
Use of Petty Cash Funds
Use of Funds
Personal Use Personal Services
Justification and Approval
Responsibility
Audit of Fund
Reimbursement
Overage, Shortage, or Theft
Unrelated Business Income
General
Definitions
Review
Tax Liability
Services for Outside Organizations
General
Definitions
Purchases of Goods from Outside Organizations
Providing Goods and Services to Outside Organizations
Special and Institutional Trust Funds
General
Background
Establishing an Account
Determining Appropriate Expenditures
Matching Revenues and Expenditures
Appendix Statements
General Purpose Code Definitions
100-199
200-299
300-399
Expenditure Object Code Listing
1000-1999
2000-2999
3000-3999
4000-4999
5000-5999
6000-6999
7000-7999
8000-8999
Expenditure Object Code Definitions
1000-1999
2000-2999
3000-3999
4000-4999
5000-5999
6000-6999
8000-8999
Revenue Object Code Listing
100-199
200-299
300-399
400-499
500-599
600-699
700-799
800-899
900-999
Revenue Object Code Definitions
100-199
200-299
300-399
400-499
500-599
600-699
700-799
800-899
900-999
Frequently Asked Questions regarding Discretionary Funds
Memo: Guidelines on Use of Discretionary Funds
(Adobe Acrobat Reader Required)
Questions about the ECU Business Manual may be directed to:
Leslie Craigle
Director of Marketing for Business Services
Division of Administration and Finance
(252) 328-6468, ext. 4
e-mail: craiglel@mail.ecu.edu