Effective Date: 07/01/00
Procedure Statement 1: Reviewing Encumbrances
When reviewing Budget and Expenditure Reports each month, departments are asked to look carefully at the outstanding encumbrances recorded on the report and take the action shown below if required.
Outstanding encumbrance which has been paid (payment shows on report) but not liquidated:
To change an Account Number on an outstanding encumbrance:
- Notify Accounts Payable for correction.
- If payment has not been processed, notify the Materials Management
Department to issue a change order indicating the new account number.
- If unable to determine from reports that payment has been made, assistance
may be obtained from the Accounts Payable Office in locating this information.