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REVISING
THE BUSINESS MANUAL
MINOR
REVISIONS
(rewording, adding/deleting policies)
- Locate
the page(s) you wish to review through the table of contents or
using the search engine.
- Review
the page(s).
- If
only minor revisions are necessary, or if no changes are necessary,
print the page.
- Hand
write corrections in red ink.
Mark through any items to be deleted.
- If
a paragraph or more is to be added, a diskette may be submitted
containing the new material. Please include a hard copy of the
new material as well as a copy of the original document, noting
where the new information should be placed. MS Word 98 or straight
ASCII text is preferred.
- Indicate
the date you are reviewing and/or revising each page.
- Once
your review and/or revisions are final and have been approved,
send the page(s) via campus mail to Leslie Craigle, Harris Building.
- When
the updates have been made to your file, a printed copy will be
returned to your department. It is imperative that you proofread
your pages and check the revisions made. You must return the SIGNED
proof giving authorization to post the updated file BEFORE it
will be posted.
MAJOR
REVISIONS
(significant restructuring of section, addition of
several pages of materials)
- Locate
the page(s) you wish to review through the table of contents or
using the search engine.
- Review
the page(s).
- If
major revisions are necessary, download the page(s) and save to
your computer.
- Open
the .htm file using MS Word, SimpleText, Notepad, Netscape Communicator,
Internet Explorer, or other program allowing you to save the file
in .html script or straight ASCII text.
- Edit
your material, making sure to maintain the format consistent with
the rest of the Business Manual.
- Be
sure to indicate the date of your revision.
- Save
each file using the EXACT same original name of the file,
including upper and lower case characters. This is critical to
the maintenance of the Business Manual index and current links.
- Major
changes made within your section must also be indicated in the
Table of Contents / Index for your department.
- Please
include a hard copy of the new material as well as a copy of the
original document, noting where the new information should be
placed.
- Once
your revisions are final and have been approved, send the .htm
file or ASCII/text file via email to Leslie Craigle at Craiglel@ecu.edu.
- When
the updates have been made to your file, a printed copy will be
returned to your department. It is imperative that you proofread
your pages and check the revisions made. You must return the SIGNED
proof giving authorization to post the updated file BEFORE it
will be posted.
LINKS
TO ELECTRONIC FORMS
There
are numerous forms referenced in the Business
Manual. If any of your departmental forms are
now available electronically, please send the
URL for the form when submitting revised
materials.
ALL
POLICIES AND PROCEDURES POSTED IN THE ECU BUSINESS MANUAL MUST BE
REVIEWED AT LEAST ANNUALLY, WITH UPDATES PROVIDED BY JUNE
30
OF EACH YEAR.
This graphic may be copied and used on departmental
web pages to link to their section of the ECU
Business Manual.
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