ECU Business Manual

--

Questions?

 

REVISING THE BUSINESS MANUAL

MINOR REVISIONS
(rewording, adding/deleting policies)

  1. Locate the page(s) you wish to review through the table of contents or using the search engine.
  2. Review the page(s).
  3. If only minor revisions are necessary, or if no changes are necessary, print the page.
  4. Hand write corrections in red ink. Mark through any items to be deleted.
  5. If a paragraph or more is to be added, a diskette may be submitted containing the new material. Please include a hard copy of the new material as well as a copy of the original document, noting where the new information should be placed. MS Word 98 or straight ASCII text is preferred.
  6. Indicate the date you are reviewing and/or revising each page.
  7. Once your review and/or revisions are final and have been approved, send the page(s) via campus mail to Leslie Craigle, Harris Building.
  8. When the updates have been made to your file, a printed copy will be returned to your department. It is imperative that you proofread your pages and check the revisions made. You must return the SIGNED proof giving authorization to post the updated file BEFORE it will be posted.

MAJOR REVISIONS
(significant restructuring of section, addition of several pages of materials)

  1. Locate the page(s) you wish to review through the table of contents or using the search engine.
  2. Review the page(s).
  3. If major revisions are necessary, download the page(s) and save to your computer.
  4. Open the .htm file using MS Word, SimpleText, Notepad, Netscape Communicator, Internet Explorer, or other program allowing you to save the file in .html script or straight ASCII text.
  5. Edit your material, making sure to maintain the format consistent with the rest of the Business Manual.
  6. Be sure to indicate the date of your revision.
  7. Save each file using the EXACT same original name of the file, including upper and lower case characters. This is critical to the maintenance of the Business Manual index and current links.
  8. Major changes made within your section must also be indicated in the Table of Contents / Index for your department.
  9. Please include a hard copy of the new material as well as a copy of the original document, noting where the new information should be placed.
  10. Once your revisions are final and have been approved, send the .htm file or ASCII/text file via email to Leslie Craigle at Craiglel@ecu.edu.
  11. When the updates have been made to your file, a printed copy will be returned to your department. It is imperative that you proofread your pages and check the revisions made. You must return the SIGNED proof giving authorization to post the updated file BEFORE it will be posted.

LINKS TO ELECTRONIC FORMS

There are numerous forms referenced in the Business Manual. If any of your departmental forms are now available electronically, please send the URL for the form when submitting revised materials.

ALL POLICIES AND PROCEDURES POSTED IN THE ECU BUSINESS MANUAL MUST BE REVIEWED AT LEAST ANNUALLY, WITH UPDATES PROVIDED BY JUNE 30 OF EACH YEAR.

Link to the ECU Business Manual
This graphic may be copied and used on departmental web pages to link to their section of the ECU Business Manual.

--

--

ECU Home

East Carolina University
Division of Administration and Finance
Spilman Building

Business Manual Coordination
Leslie Craigle
(252)737-1310