Budget and Cost Analysis

Effective Date: 07/01/95

Procedure Statement 4: Control of Shift Differential Pay

See Personnel Manual

The University provides shift differential pay to eligible staff employees under the terms of the East Carolina Staff Human Resources Section.

Control of Shift Differential

Each department head must exercise adequate supervision to ensure that all permanent and temporary, full-time and part-time staff employees comply with established work schedules and are not scheduled to work more than half of their shift during a period where shift differential would apply, except where the work situation demands. The department head is responsible for controlling starting and stopping times and all work time within or outside the regular work schedule. However, if any staff employee is allowed to work whereby he is entitled to be paid shift differential, it is the responsibility of the department head to see that the employee is paid for the shift differential earned, as well as comply with other provisions of the University Staff Personnel--Shift Differential Pay.

Responsible for Budget

The department head or other delegated representative must obtain budgetary approval through administrative channels, from the dean or other appropriate divisional administrative officer, and must obtain University Budget Office approval for funds, prior to scheduling work involving shift differential pay, except in emergencies. The need to schedule work involving shift differential must be anticipated as far in advance as possible to allow time for the administrative approvals to be processed.

Budget in Case of Emergency

In case of emergency work involving shift differential, the department head should justify the need to the Vice Chancellor, dean or department head, and provide the University Budget Office with the necessary data to see that funds are allocated to cover the resulting shift differential payment.

Request Form

Adequate justification and need for shift differential payments should be provided as to the person and/or position scheduled which will involve shift differential, as well as the period scheduled along with estimated shift differential premium pay required.