Grants and Contract Administration

Index

Introduction

1. Introduction Statement
   • Location
   • Mission Statement
   • Purpose
   • Priority
   • Assistance

Policy Statements

1. Responsibility for Sponsored Programs
   • Promptness
   • Compliance With Award Terms
   • Consistency With University Policy
   • Oversight Management
   • Financial Information
   • Assistance

2. Action Upon Receipt of Award
   • General
   • Pre-award Costs
   • Assistance

3. Delayed Notices of Award
   • Assignment of Account Number Prior to Receipt of Award Notice
   • Incurring Costs
   • Assistance

4. Number and Line Item Budget Codes
   • Grant and Contract Number
   • Budgets
   • Assistance

5. Expenditure Guidelines
   • Sponsor Policies Must Be Consulted
   • Guidance on Cost Elements Not Mentioned
   • Alterations and Renovations
   • Consultant Services
   • Request for Payment
   • University or State Employees

6. Consultant Travel
   • Combined Payment of Fee and Travel Allowance
   • Separate Travel Reimbursement
   • Contingency Funds or Reserves

7. Expenditure/Equipment
   • Effective Utilization Necessary

8. Salaries and Wages
   • Time and Effort Certifications Required
   • Specific Authorization Required for Overtime
   • Budgeted Rates

9. Subcontract/Subgrant Effort
   • Advance Agency Approval Required

10. Expenditures/General
    • Unallowable Entertainment
    • Unallowable Honoraria
    • Preaward Costs Specifically Authorized
    • Space Rental
    • Stipends

11. Expenditure/Miscellaneous
    • Utility Services
    • Supplies
    • Travel
    • Foreign Travel

12. Payrolls
    • General
    • Faculty Summer Salaries

13. Cost Sharing
    • Method of Reporting
    • Total Effort to be Reported
    • Certification Required

14. Certification of Effort Distribution
    • General
    • Changes

15. Budget and Expenditure Reports
    • Purpose
    • Unencumbered Obligations
    • Use of Report
    • Assistance

16. Budget Revisions
    • Purpose
    • Processing Time
    • Institutional Prior Approval System
    • Agency Approval
    • Assistance

17. Deposits to Contract/Grant Accounts
    • All Receipts Processed Through Grants Administration

18. Financial Reporting to Agencies
    • General
    • Updating of Budgetary Data
    • Interim Reports
    • Final Expenditure Reports
    • Lag in Reporting of Obligations

19. Equipment Management
    • Account for Equipment
    • Transfer of Government or Sponsor Property

20. Audit Matters and Reports
    • Focal Point for Audit Matters
    • Grants Administration Representation
    • Right of Access
    • Purpose of Audit Visits to Departments
    • Dealings with Auditors
    • Exit Conference
    • Audit Report
    • Audit Response
    • Cost Disallowances

21. Non-reimbursement/Granting Agencies
    • General

Appendix

1. Distribution of Effort