Grants and Contract Administration

Effective Date: 07/01/95

Policy Statement 2: Action Upon Receipt of Award

General

Upon receipt of a formal notice of award, the Office of Grants Administration takes the following steps:

  1. Assigns a grant or contract number.

  2. Prepares and furnishes to the PI/PD award information, requested material and a line-item breakdown of the approved budget.

  3. Establishes the necessary accounting ledgers and files to enter the award into the accounting system.


Pre-Award Costs

Only in unusual circumstances can costs be incurred in advance of the effective date of the grant or contract. Exceptions must be specifically recognized, defined and authorized by the award agreement.