Grants and Contract Administration

Policy Statement 3: Delayed Notices of Award

Assignment Of Account Number Prior To Receipt Of Award Notice

In some instances, formal notices of award may not be received until after the effective date of the agreement. If initiation of a project cannot be delayed until receipt of the formal award notice, the Office of Grants Administration will assign an account number under the following conditions:

1. The school, department or center involved must submit a written request attesting to the circumstances requiring the account number, and must agree to underwrite any expenses incurred should the award not be finalized for any reason. Additionally a letter of intent or its equivalent must be requested of the sponsor.

2. An account number will then be assigned. Such accounts should be limited to only the most essential expenditures.