Most sponsoring agencies or organizations issue their own policy guidelines and directives defining acceptable costs for purposes of their programs. Despite many similar policy guidelines among the various agencies, there are sufficient variations in policies to make it impractical to issue and maintain one all- inclusive policy defining acceptable costs. Individual agency or organizational directives must be consulted for authoritative guidance.
To facilitate reference, arrangement of this section is alphabetical. For guidance on items not referenced, please consult sponsor policies or contact the Office of Grants Administration. For comments and guidance on indirect costs, please refer to the indirect cost section in Proposal Preparation.
These costs are allowed only in exceptional cases and subject to specific sponsor guidelines and limitations. They are normally authorized only for specialized facility requirements and not for general purpose space.
Proposed consultant charges are subjected to particular scrutiny by a sponsor. The federal government permits such charges if budgeted in advance and if it can be documented that such services are essential and will be obtained from the most qualified person at reasonable and normal rates.
When requesting such authorized consultant payments, please use the "Contractual Services Non University Employee Form". It is imperative that tax numbers or social security numbers be shown. Payment cannot be made until these numbers are furnished.
Full-time University and other state employees are not authorized to be paid consultant fees by the University. Nine month faculty who perform authorized services for a sponsored project may be paid for the services provided that such service is performed during the faculty members "free" or "uncommitted" time (i.e., May-August, between spring commencement day and fall faculty day). However, such payments must be regarded as additional salary and are subject to normal payroll deductions.
Twelve month faculty are not eligible for payment from grant funds for additional services performed for grant projects.
Other state employees must be paid through the established "Dual Employment" procedures. (Please refer to Human Resources and Budget and Cost Analysis sections.)