Mail Services

Reviewed and Revised: 03/18/09

Procedure Statement 1: Interoffice Mail


Interoffice Envelopes

For Campus Mail forwarded in an Inter-Office Messenger Mail Envelope, cross out the previous address and write the addressee's name and department in the next block. (See Appendix Statement 2, Interoffice Messenger Mail Envelopes.)

If it is necessary for security reasons to put Campus Mail in a plain envelope, write or type the addressee's name and department in the address area of the envelope. Also write or type the word, CAMPUS, in the upper right hand corner of the envelope. Include the return address in the upper left corner.


Use of Mail Stop Codes for Faculty and Staff Mail

Interoffice Mail should be addressed using Mail Stop Codes rather than building room numbers. Interoffice mail should be addressed with the individual's name, department, and mail stop number. Mail stop numbers for individuals can be found by looking in your e-mail program address book. It is listed under the "company" field.

Mail to Resident Students

For mail going to resident students, use a plain envelope and include only the student's name and ECU Dormitory Box Number in the address area of the envelope. Also use CAMPUS in the upper right-hand corner of the envelope, and the return address in the upper left corner.

 

Change of Campus Address

To help expedite the delivery of mail to departments and individuals on campus, the University Mail Service must be notified of any address changes by submitting a memo on departmental letterhead to Mail Services.

Notify the University Mail Service of a change of address in advance of the change when possible.