The proper place for an address is in the lower right portion of the address area; postage (stamps, meter stamps or permit imprints) in the upper right-hand corner; and return address of the sender in the upper left-hand corner.
United States Mail
The address of all outgoing U.S. Mail must contain the following information:
To speed automated mail sorting, envelopes should be addressed in the following manner with the address in all capitals without punctuation:
There should be a maximum of two spaces after the state abbreviation. This process saves time with machines that are now sorting mail.
All outgoing U.S. mail should have a return address containing the same above information as it applies to the sending University department. The return address must contain the name of the University department.
Properly prepare all outgoing mail prior to your office's pickup/delivery time. The campus mail carriers will not pick up mail that has not been properly prepared.
Use of Permit Imprints
The use of permit imprints on preprinted envelopes enables the sender to prepare volume mailings and pay postage without affixing postage to each piece of mail. The use of permit imprints is available through the University Postal Service:
Items of mail sent under permit imprints must meet requirements of the rate classification for the permit imprint as well as the requirements for use of permit imprints. Refer to the User's guide for information on rate classifications.
The University is authorized to mail at the special Third Class rate for qualified nonprofit organizations only. In addition, it may not delegate or lend the use of this permit to any other person, organization or association, whether "University-related" or not. Communications being prepared for mailing on the University nonprofit status must be an integral part of the University's own business. When planning a mailing for nonprofit, qualify the material first by calling the Postal Director at 328-6091.
Departments must meet the following requirements when using and preparing permit imprint mail:
Contact the University Printing and Graphics, Mailing Division for exact instructions before preparing permit imprints, (252) 737-1301.