Risk Management

Effective Date: 07/01/95

Procedure Statement 1: Reporting Building/Contents Claim


Building and Contents Loss Procedures

Loss reports are to be filed for any damages occurring to any building and/or contents belonging to, or in the care, custody, and control of the State of North Carolina, and in particular, East Carolina University. Reports are to be made to the Risk Management Section of the University Property Office through each department's insurance liaison. It is not the responsibility of individual departments to file reports directly with our insurers.

Note: As stated earlier, the burden of proof of contents existence after a loss is the responsibility of each department; therefore, it is to each departments's benefit to maintain an up-to-date inventory of all its contents, not only items with an acquisition cost above $500 as recorded by the Fixed Assets Coordinator. Fixed Assets has a subsystem available to record assets acquired for less than $500. Contact the Fixed Assets Coordinator in the University Property Office for access and instructions.


Procedure Steps

The following procedures are to be followed in the event of any type of loss to buildings and/or contents:

Fire or Lightning Losses:

The Risk Management Section of the University Property Office or the Facilities Services Director will contact the office of the Comptroller for an account number to which repairs and/or replacements can be charged, and forward it to the Vice Chancellor for Business Affairs. The requisitions will be submitted to the Comptroller for processing once approved by Business Affairs.


Specifically Insured Equipment Loss Procedure

The following procedures are to be followed in the event of any type of loss to specifically insured equipment: