Effective Date: 07/01/95

Policy Statement 3: Administration and Billing


Each department is responsible for maintaining a sufficient budget to cover all telephone expenses (line item 3200).

Standard Installation

The Telecommunications Services Department will bill all installation fees to budget account numbers specified by the requesting departments.

University Maintenance

If the assistance of the University's Facilities Maintenance Department is required in the installation of telephone services, appropriate charges are made to the repairs and alteration budget account number of the department receiving services.

Local Service

Service requested that is not within the capabilities of the Department of Telecommunications Services, if available, will be provided by the local telephone company. Installation charges will be billed by the Department of Telecommunications Services. Thereafter, recurring charges will be rendered in May or June for the entire period of July 1 through June 30.

Toll Charges

All toll charges for long distance services (DAIN and DDD) are billed monthly by the Department of Telecommunications Services. A separate bill is furnished for each extension and is sent to the respective department for approval prior to payment.

Approval of Bill

Each department is responsible for insuring that all long distance calls that appear on their monthly bill were made while conducting official University business. Possible fraudulent use of the University telephone system should be identified to the Department of Telecommunications Services for investigation.

Errors in Accounting

Any errors must be reported to the Telephone Clerk in accordance with instructions accompanying the bill.


After verification of an error, credit will be made in the following month's bill.

Changes in Local Billing

Telephone charges may be redistributed by submitting a properly approved written request to the Department of Telecommunications Services with identification of extension number involved and the new budgetary information.