Materials Management

Effective Date: 03/01/2000

Policy Statement 3: Service Demonstrations by Vendors


REQUESTED BY VENDOR

Clearance

From time to time, vendors request that they be allowed to demonstrate a new product line or a new service. The University does not prohibit this type of demonstration; but since space either in a building or parking lot must be provided, approval must be obtained.


Arrangements

Vendors are to direct any request for demonstrations to the Department of Materials Management. Materials Management will make arrangements for the demonstration, advise those departments which might have an interest in the demonstration, and confirm with the vendor the arrangements that have been made.


Expenses

The vendor will be responsible for all expenses incurred in the demonstration. The University will not accept any responsibility for the equipment while in the custody of the University other than normal care.


REQUESTED BY DEPARTMENT

Arrangements

A more common type of demonstration is that requested by a department from a vendor of a particular piece of equipment. In these instances, the arrangements are worked out between the department and the vendor and require no further approval.


Expenses

All expenses incurred from these demonstrations are the responsibility of the vendor. The University will not accept responsibility for the equipment beyond normal care.


PURCHASE AFTER DEMONSTRATION

No Obligation to Purchase

The demonstration of equipment to a department or to an individual in no way obligates the University to purchase or lease the equipment or service. Any purchase requests issued as a result of demonstrations will be handled in accordance with the normal purchasing regulations of the University and the State.