Materials Management

Effective Date: 03/01/2000
Updated: 12/02/03

Policy Statement 7: Avoiding Conflict of Interest


All purchasing functions are delegated to the University by the State. The University considers that the same restraint of the law for officials of the State Purchase and Contract Division explicitly referenced in the statutes also applies to any University personnel involved in a procurement action.

University Policy

The University's normal policy is not to purchase materials or services from State or University employees. In this way, the University is protected from becoming involved in conflict-of-interest situations.

Further, it is the University's policy that if a University employee has an immediate family member (husband, wife, mother, father, son, daughter, brother, sister, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law) who is principal owner of a business, the department in which that family member is employed will not be allowed to do business with that firm.

Essential Exceptions

If, however, it is essential to purchase materials or services from State or University personnel, or from companies in which any State or University employee may have a major interest, a request should be submitted in writing to the Director of Materials Management.