Materials Management

Policy Statement 10: Sole Source Purchases

Justification

On some highly technical items, there will be only one known source. Justification for a purchase of this type of item without competitive bidding must accompany the purchase requisition. A sole source justification form is located on Materials Management's web site. This form or a memorandum should be submitted with your purchase requisition. The following information is required:

• name and address of the suggested supplier;

• technical specifications which make the equipment unique;

• names and addresses of other vendors which make similar equipment, and an explanation of how their equipment fails to meet required specifications.

Supporting Documentation

Copies of all correspondence including any vendor quotations received in the selection of the special equipment should also accompany the purchase requisition.