All subscription purchases from University funds should be mailed to a University business address and should be relevant to University business or programs. Subscriptions with an invoice or complete order form should be processed via an ECU ProCard. Exceptions to this policy are 1) Foundation funds are being used, 2) the vendor does not accept VISA, and 3) the cost exceeds the cardholder’s single transaction limit. The Limited Check Request Form will be accepted by Financial Services if one of these exceptions applies.
Subscriptions must be purchased on an annual basis. You cannot prepay and process an annual subscription twice in the same fiscal year.
In order that subscriptions to magazines or periodicals can be handled with a minimum of delay, it is necessary that the proper information be furnished to the publisher or subscription agency. The following information should be provided: