Materials Management

Effective Date: 03/01/2000

Policy Statement 48: American Express Corporate Credit Card Policies


To qualify for a card, you must be a permanent, full-time employee who travels on official University business. Participation is voluntary, but we expect the availability of this credit card will make your business travel more convenient, will eliminate the need for cash advances for travel and may qualify you for travel discounts.

The card is limited to use for business-related expenses, such as registration, meals and lodging, while in travel status. Purchase of goods and services is prohibited.

Each card holder is personally responsible to American Express for all charges made in connection with the American Express Cooperate Card issued to him/her. You will receive monthly statements from American Express for all items charged to your corporate card account. Monthly bills are payable in full to American Express upon receipt. Failure to make timely payments of billed charges may result in recall of the Cooperate Card, and the cardholder agrees to surrender the card upon request of the University or American Express.

The cards are intended for use on authorized University travel. Persons leaving employment of East Carolina University are to notify the card administrator in Materials Management Department (328-6434) or American Express immediately for the card account to be closed. University travel policies and procedures currently in place will remain unchanged, except travel advances will be eliminated for those who have a Cooperate Card.

Features of the Corporate Card program include:

  1. No annual membership fee.
  2. No pre-set spending limit.
  3. Automatic business travel accident insurance ($200,000) and Automatic baggage insurance ($1,250.00) when common Carrier tickets are purchased with the Corporate Card.
  4. Personal check cashing privileges.
  5. Emergency medical and legal referrals 24 hours a day, virtually Anywhere in the world with toll free Global Assist Hotline.
  6. Emergency Card replacement available 24 hours, seven days a week.
  7. Personalized toll-free customer service, 24 hours a day, 1-800-585-2122.
  8. Assured Reservations may be used at participating hotels and Motels in the U.S. and Canada.
  9. Eliminates need to carry large amounts of cash.
  10. Separates employee business expenses from personal expenses.
To secure a card, contact the Program Administrator in the Materials Management Department at 328-6434 and ask for an application form with instructions for submission.

NOTE: As a travel-related service, gasoline, U-Haul, and various car rental credit cards can be checked out on a temporary basis from the Materials Management Department. These cards are independent of and totally separate from the American Express Corporate Card Program. For further information, or to reserve these cards, call Materials Management at 328-6434.