Materials Management

Effective Date: 01/01/2001

Policy Statement 50: Emergency Purchases


General

Emergency purchases may be made, as prescribed below. The University is delegated the authority to make emergency purchases not to exceed $250,000.00 without following the prescribed procedure for routine purchases. All such purchases must be reported by the Department of Materials Management to the State Purchase and Contract Division with an explanation for handling the transaction as an emergency.

Emergency purchases in excess of $250,000.00 must be approved by the State Purchase and Contract Division before the purchases are made.

Definitive

Emergencies are defined as:

Procedure

As with all types of purchases, the Department of Materials Management has the sole authority for entering into contracts to secure emergency materials. Emergency requests for purchases should be forwarded to the Department of Materials Management with an explanation of the reason for the emergency purchase. The Department of Materials Management will solicit quotations by telephone or facsimile, if necessary, obtain approval of the State Purchase and Contract Division, if required, and place the order. If the situation warrants great urgency, contact the Director of Materials Management for assistance.