Read these scenarios to understand how FERPA data applies to you.
One way to comply is by obtaining signed, written, dated consent of each student for the release of his/her information. This consent must be completely voluntary; that is, students who decline to provide consent must not be denied any academic opportunity or privilege or suffer any adverse consequences.
For communications and posting of student work for electronic discussion among students in a class, the express written consent of students is NOT required provided that:
i. Electronic postings of student work do not contain grades or evaluative comments of the professor,
ii. the students perform the posting rather than the professor,
iii. students are notified prior to or at the time of enrollment that posting of their work is a course requirement, and
iv. the posted work is available only to members of the class.
Where an outside party, such as a vendor, receives student information (e.g. for grading, or access to online supplemental materials provided by a textbook publisher), the third party recipient should be bound by contract to preserve confidentiality and to abide by FERPA.
If yes, please consult with the Office of the Registrar for FERPA approval.
Click-through agreements, license agreements, service agreements, and terms and conditions are considered contracts and require the review of Materials Management or the University Attorney's Office, unless you have ‘Delegation of Authority to Sign Contracts’. Visit the Policies, Regulations and Rules site to learn more about the Delegation of Authority to Sign Contracts.
If you need assistance with a contract review, please consult with the department of Materials Management at 328.6434 or at firstname.lastname@example.org .
ECU has a Social Media Regulation that provides guidance on using social media sites, such as Facebook and Twitter. The regulation can be found at http://www.ecu.edu/PRR/08/10/02/.
If yes, then you need to be concerned if the terms and conditions require you to sign over your intellectual property rights. You cannot require a student to consent to terms and conditions where they must give up their intellectual property rights. For assistance, please consult with the Department of Materials Management at 328.6434 or at email@example.com.
ECU ensures that individuals with disabilities have access to reasonable accommodations and services, and adheres to the requirements and philosophy of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973. To ensure your technology meets these requirements, consult with the Department for Disability Support Services. Contact Michael Thompson at 252.737.1025 or firstname.lastname@example.org.
If you can answer ‘yes’ to either of the statements above, then you will need to complete and submit the ITCS Assessment Form. The ITCS Assessment will address vendor data security, audit controls, data backup procedures, ECU retrieval of data if required by legal, and documentation on who your data will be shared with and how long your data will be used. If you have questions about the ITCS Assessment process please contact Hector Molina at email@example.com.
The syllabus creates expectations between you and the student, so the more detail you can outline about the course in the syllabus, the better. If you plan to use technology tools in the classroom or record your students, you need to provide notice, visit the Media Consent Release Guidelines for more information. If you plan to use tools not provided by the university, then we recommend you follow the process outlined in this FAQ. In some cases, there may be other tools not provided by the university that you want students to use in your course. We recommend that these additional tools are offered as choices and not requirements. If there is a university provided tool that can be your fall back, then even better. For example, you may want your students to create an online resume. You could give your students the choice of using a number of tools in the cloud if they want their site to be public facing OR they could use one of the tools provided by the university which enables them to secure their information.