Online Instructional Assessment Tools
As you consider the appropriate tools and technologies to meet your course objectives, we recommend that you visit the Supported Software Guide for a list of ECU-supported software and the Educational Technology page. In addition, contact Distributed IT support in your college for the availability of discipline specific software.
If you determine that there is not an existing university-supported tool to meet your instructional needs, and you are considering implementing an online (e.g. cloud based) solution, you need to be aware that ECU data cannot be stored external to the university network (in the "cloud") without the proper authorization and approval of the department head, data owner, and CIO (Chief Information Officer). See Cloud Computing and ECU Data for more information.
To pursue a university contract for a cloud hosted system, you must work with the following four campus units for assessment and approval.
- Information Technology and Computing Services
- Department for Disability Support Services
- Office of the Registrar
- Department of Materials Management
- An Technology Security Assessment is required for any non-ECU supported instructional tools that will store ECU data. The assessment process will ensure system compatibility with existing infrastructure and applications, and assess compliance with federal FERPA laws, security vulnerabilities and University risks associated with the use of the tool. To get started, visit Choose Compliant, Compatible Technology and gather the appropriate information needed to complete the Technology Security Assessment form. For questions on the process, you can contact Hector Molina at email@example.com.
- All instructional software and learning platforms must be accessible and meet ADA guidelines. Software should be reviewed for accessibility by the Department for Disability Support Services. For consultation, contact Michael Thompson at 252.737.1020 or firstname.lastname@example.org.
- FERPA Data - The Office of the Registrar must know and approve the location of student records. Information provided in the FAQ with this communication can help you determine if you are using FERPA data. If you are requesting to host FERPA data using a tool not provided by the university, please submit the FERPA Data Permission form located in the IT service request system. For more information or assistance interpreting FERPA, contact the Office of the Registrar at 252-328-6747.
- Contracts require the review of the Department of Materials Management. Terms and Conditions, otherwise known as click-through agreements, are considered contracts even if the tools are free. Materials Management and the University Attorney's office will examine the terms and conditions of these contracts for details that can protect the intellectual property of faculty and students and
ensure FERPA compliance. For consultation, contact the Department of Materials Management at 328.6434 or at email@example.com.
Does this process apply to you?
ADA is applicable in all situations; however you may not need to seek additional approval from Materials Management and/or the University Registrar in the following situations.
- If there is no data exchange, such as a daily news subscription, then you can accept the Terms and Conditions.
- If there is no FERPA or other university data involved, or no Terms and Conditions.
- If you use a non-ECU supported tool, as an alternative to ECU supported tool; these alternative tools must be offered as a voluntary option to students and not required.