ACADEMIC REGULATIONS
SECTION 5
 
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COURSE SUBSTITUTIONS

Only under unavoidable and exceptional circumstances will substitution for or exemption from the prescribed curricula be permitted. If it becomes necessary to request deviation from the prescribed course of study, the student should consult the dean of the college or school or the chairperson of the department of the student's major. The dean or departmental chairperson will petition by letter to the registrar for substitutions or exceptions sought and will state the reasons for the change.

Any deviations from the applicable published degree requirements must have the approval of the appropriate departmental chairperson or school dean and the approval of the dean of Undergraduate Studies.† Students transferring from other colleges who desire to substitute courses taken elsewhere for courses prescribed at the university must submit such petition.

CREDITS

The university operates on the semester plan . The fall and spring semesters are each approximately fifteen weeks in length.† The summer session is divided into two consecutive terms.† Credit hours to be earned in each course are noted for each course listed.

Courses offered in nontraditional formats, e.g., concentrated or abbreviated time periods, must be designed to ensure an opportunity for preparation, reflection, and analysis concerning the subject matter.† At least one calendar week of reflection and analysis should be provided to students for each semester hour of undergraduate credit awarded.

Credit will not be allowed for courses which substantially duplicate courses already completed.

CREDIT BY EXAMINATION

Students regularly enrolled or formerly enrolled in the university may obtain credit by examination in a course in which they have had no class attendance or semester standing provided the course has been determined by the offering department or school to be an appropriate class for credit without attendance. Permission to take the examination must be obtained in advance from the dean of the school or chairperson of the department in which the course is offered and must be approved by the dean of Undergraduate Studies.† Examinations are not permitted in courses in which a student has previously been enrolled as a regular student or as an auditor. (No person is allowed to attend class or receive class instruction without being properly registered either for credit or for audit.) The applicant must pay to the university cashier in advance of the examination a fee of $10 per semester hour; this fee is not refundable. The petition, receipted by the university cashier, must be shown to the instructor conducting the examination. The instructor administers and reports the results of the examination to the Office of the Registrar within one week of the date of approval by the dean of Undergraduate Studies.† Credits earned under this regulation are recorded with the grade achieved on the examination.† Credit earned by examination may not be used to reduce the minimum residence requirement.

TRANSFER CREDIT

Upon Admission

A student transferring to the university from another college or university will have transcripts evaluated by the Office of Admissions during the admissions process.† Credit will be awarded for all transferable courses for which a grade of C or better was earned.† This evaluation will then be reviewed by the student's academic unit.† It is only upon the review by the academic unit that the student will know what additional courses are necessary to meet degree requirements.

Students who have satisfactorily completed basic military training may receive credit for the exercise and sport science and/or health courses required for general education upon submitting a DD-214 or DD-295 to the Office of Admissions.† Students who have completed service schools while on active duty with the military may request an evaluation through the Office of Admissions.† Credit will be awarded in accordance with the American Council on Education recommendations provided that the credit recommended is at the baccalaureate level and applicable to the general education requirements, to the student's declared major field of study, or to the elective hours prescribed within the student's designated program of study.

Students who have prior military training (active duty, JROTC, College ROTC, reserve, or National Guard) may be eligible for 6 s.h. of credit if pursuing a commission through the AFROTC, AROTC, Marine Corps Platoon Leaders course, or Coast Guard Basic Program.† Additional information may be obtained from the Office of Admissions.

Following Admission

Students who have a GPA of less than 2.0 or who are academically ineligible to return to East Carolina University must complete at an accredited institution 30 s.h. or 45 q.h. of transferable work and maintain a minimum† grade of C on all transferable work in order for the credit to be acceptable in transfer to East Carolina University.† Although credit may be allowed for courses the equivalent of which the student was previously enrolled in at East Carolina University, duplicate credit will not be granted under any circumstances.† For additional regulations applying to transfer credit, see Section 3, Admission.

Currently Enrolled East Carolina University Students

Approval must be granted in writing by the studentís dean or departmental chairperson and the Office of Undergraduate Studies prior to enrollment in any course at any other institution.† An official transcript must be submitted to the Office of the Registrar immediately upon completion of the course(s). Only courses in which the student earns a C or better will be accepted in transfer.

With specific authorization as indicated below, approval may be granted in the following instances.

Independent Study

Independent study is defined as any program of study without direct instruction in a classroom setting (excluding internships).† It may include directed readings, special topics courses, or independent study of an existing course.† The use of independent study should be limited to two occasions:† when a student wishes to pursue a topic of study which is not available in an approved course or when a course is needed to satisfy graduation requirements but the course is not being offered in a timely manner to satisfy those requirements.† Independent study and correspondence credits may not exceed 15 percent of the total hours required for the degree. (See Currently Enrolled East Carolina University Students, above.) Credit earned through independent study cannot be used to reduce the minimum residence requirement.

All independent study courses should be set up as a part of the departmental schedule of courses for the respective term.† Independent study sections of normally offered courses should be appropriately noted by the section number.

EXAMINATIONS AND QUIZZES

Final Examinations

Final examinations will be held at the close of each term in all courses. There will be no departure from the printed schedule of examinations.† Changes for individual emergencies of a serious nature will be made only with the approval of the instructor, the student's major chairperson or dean, and the dean of Undergraduate Studies.† The departmental chairperson or the school dean will, if a serious emergency is believed to exist, forward a written request to the dean of Undergraduate Studies, setting forth the nature of the emergency. A student who is absent from an examination without an excuse may be given a grade of F in the course.† An incomplete (I) will be given in the case of a student absent from the final examination who has presented a satisfactory excuse to the instructor or an official university excuse from the Office of the Associate Vice Chancellor for Student Success.

Intermediate Tests and Quizzes

Students who are absent from intermediate tests and quizzes †with an excuse acceptable to the instructor or an official university excuse from the Office of the Associate Vice Chancellor for Student Success will be given a makeup test or an excuse from taking the test at the discretion of the instructor.

Re-examinations

Re-examination for the purpose of removing a failure is permitted only in the case of graduating seniors who are in their last term before their scheduled commencement and who are passing the course at the time the final examination is given. Only one re-examination per course is permissible.

A grade change resulting from re-examination must be on file in the Office of the Registrar one week after the originally scheduled examination.

CLASSIFICATION: REGULAR STUDENTS

In order to graduate in eight semesters of attendance , a student in a typical degree program (120-128 s.h.) must average 15-16 s.h. of credit per semester.† A regular or full-time student is required to schedule at least 12 s.h. per semester. Students who register for no more than 11 s.h. per semester are classified as part-time students. Students will be classified as to class standing as follows:

  1-29 semester hours credit:† Freshman 60-89 semester hours credit:† Junior  
  30-59 semester hours credit:† Sophomore 90 or more semester hours credit:† Senior  

Students must meet grade (quality) point requirements to be eligible for readmission for a succeeding semester at East Carolina University.† (See Scholastic Eligibility Standards, below.)

GRADING SYSTEM

Grade Points and Grade Point Average

A grade (quality) point system based on all hours attempted at East Carolina University is used to calculate student scholarship. The following grade symbols are currently in use for all undergraduate courses: A-excellent, B-good, C-average, D-barely passed, F-failed (Course must be repeated to secure credit.), I-incomplete, N-audited. A grade of I is given for a deficiency in quantity, not quality, of work.

Grade points are computed by multiplying the number of semester-hour credits by four for courses in which a grade of A is earned, by three for a grade of B, by two for a grade of C, by one for a grade of D. No grade points are given for a grade of F, but hours attempted are recorded for each attempt of a given course.† (See Grade Replacement Policy, above.)† The GPA is obtained by dividing the total number of grade points earned by the total number of semester hours attempted.

Removal of Incompletes

A grade of I must be removed during the next semester (not counting summer session) in which the student is enrolled in the university, or it automatically becomes a failure. The instructor will set a time for the removal of the incomplete, in no case later than three weeks prior to the end of the semester.† Instructors must submit the proper removal of incomplete form to the Office of the Registrar at least two weeks prior to the end of the semester.† If the student does not return to school, the I must be removed within one year, or it automatically becomes an F.† An incomplete may not be removed by repeating the course. If a student enrolls in a course in which he or she has an incomplete, the I will automatically become an F. No student will be allowed to graduate with an incomplete on his or her record.

SCHOLASTIC ELIGIBILITY STANDARDS

The following eligibility standards are effective for students initially matriculating at ECU beginning fall semester 1999 and for readmitted students enrolling fall semester 1999 and thereafter.† Retention requirements are based on hours attempted at East Carolina University and/or transfer hours from another institution.† The minimum scholastic requirements to avoid probation and/or suspension are as follows:

  1-29 attempted hours and/or transfer hours, 1.6 GPA 60-74 attempted hours and/or transfer hours, 1.9 GPA  
  30-59 attempted hours and/or transfer hours, 1.8 GPA 75 or more attempted and/or transfer hours, 2.0 GPA  
    Second undergraduate degree, 2.0 GPA.  

A student who possesses a baccalaureate degree and who is working toward a second baccalaureate degree must maintain a minimum cumulative GPA of 2.0 on all work attempted on the second baccalaureate degree.† Certain academic programs require a GPA greater than 2.0 for admission.† (See specific major requirements.)†

Academic Standing Codes

Grade point calculations are made and the report is posted to the web.† Grades are mailed to the student at the end of each semester and each summer term upon written request (for each semester/term) from the student.† The report indicates the following as appropriate.

  1. Removed from Academic Probation
  2. Academic Warning:† This code indicates that the student is not performing at an acceptable level for progression toward graduation.† (Warning is assigned to students whose cumulative grade point average is less than 2.0 [required for graduation] but meets the minimum GPA required for his or her retention period.)
  3. Academic Probation:† This code indicates that the student has not met the required scholastic standards. If the deficiency is not removed by the end of the next semester of enrollment, the student will be suspended unless, during the semester of probation, the student earns a 2.5 or higher GPA on 12 or more attempted hours or the student's cumulative GPA results in a deficit of 5 or fewer quality points from the total required by the retention period and the number of attempted hours.† Letter designations (A, B, C, D) following the probation number 3 indicate a probation period after a suspension.
    1. Academic Suspension:† This code indicates the first time that the student's scholastic performance has not met the requirements necessary to continue enrollment. The student is suspended for one semester followed by readmission on probation.
    2. Academic Suspension:† This code indicates the status of a student who has become academically ineligible for a second time. A student becoming ineligible a second time will be suspended for one academic year (two consecutive semesters).
    3. Academic Suspension:† This code indicates the status of a student who has become academically ineligible for a third time. If a third suspension occurs, the student will be readmitted only by successful appeal to the Student Academic Appellate Committee.
    4. Nontraditional Student Suspension:† This code indicates the status of a student who has become academically ineligible because of failure to satisfy retention stipulations within the limits established by the Performance-Based Admission Policy.† For readmission options available to students in this status, consult the nontraditional student readmission portion of the readmission policies below.

Students on probation or suspended from the university are encouraged to attend summer school at East Carolina University in order to progress toward good academic standing.

Warning and Probation

A student will be placed on academic warning if his or her cumulative GPA is less than 2.00 but meets the minimum GPA required for his or her retention period.

A student will be placed on academic probation if he or she does not meet the current academic standards, above.

A student will remain on academic warning or probation until the required GPA is obtained or the student is suspended.

Intervention Strategies

A student who has been placed on academic warning or probation shall


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