ACADEMIC REGULATIONS
SECTION 5
 
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SUSPENSION AND READMISSION

Suspension

The student who fails to meet the required GPA while on probation will be suspended from the university unless the student

Evidence of participation in the intervention program prescribed by the academic unit to which the student is assigned or by the Academic Support Center in the Office of Undergraduate Studies is considered.

Appeals of Suspension

Students who have completed the required intervention strategies are eligible to appeal for exception to suspension.

A student who wishes to appeal his or her suspension must appeal in writing to the Student Academic Appellate Committee .† The appeal† form or letter must be received in the Office of the Registrar by 5:00 p.m. according to the following schedule.

The appeal should contain the following:

Continuing students who have served a portion of their suspension and who wish exemption from the remainder may submit a letter of appeal.† This letter must be received according to the deadlines stated in the previous paragraph.† The Student Academic Appellate Committee normally will not approve appeals from ineligible students unless they are based on personal or family problems of an extreme nature or on evidence of substantial academic improvement.

In considering appeals for readmission for the fall semester, the committee normally expects students to attend summer school to demonstrate academic improvement.

Readmission Following Suspension

Following an initial suspension of one †semester and readmission to the university on academic probation, the student who fails to meet the required GPA while on probation will be suspended from the university for two semesters unless he or she earns at least a 2.5 GPA on a minimum of 12 attempted hours in the current probationary semester or two summer terms, has a total quality point deficit of 5 or fewer for the retention period and hours attempted, or is readmitted by the Student Academic Appellate Committee.†

Following the second suspension and readmission to the university on academic probation, the student who fails to meet the required GPA will be suspended from the university for an indefinite period of time, not less than three academic years, unless he or she earns at least a cumulative GPA of 2.5 on a minimum of 12 attempted hours in the current probationary semester or two summer terms, has a total quality point deficit of 5 or fewer for the retention period and hours attempted, or is readmitted by the Student Academic Appellate Committee.

A student may remove academic deficiencies only by attending East Carolina University.† Quality points do not transfer.

Readmission

Regular Readmission

Any student not enrolled for one or more semesters on the main campus of the university must apply for readmission. Applications for readmission noting deadlines are available from the Office of Admissions.† Readmission to the university does not guarantee readmission to individual academic programs.

Transfer Readmission

Students who have been enrolled at another college or university since their last enrollment at East Carolina University must submit to the Office of Admissions official transcripts indicating that a minimum cumulative C average (2.0 on a 4.0 scale) has been earned on all transferable courses attempted.† In order to ensure†††††† processing, applicants should submit readmission applications according to the deadline thereon. Transfer credit will be evaluated in accordance with established university policy.† (See Transfer Credit.)

Special Readmission (Forgiveness) Policy

East Carolina University students who have been out of school for a minimum of three consecutive academic years (summer sessions excluded) may request special readmission.† Such requests must be submitted in writing according to application deadline dates as specified above.

Students who have been enrolled at another college or university since their last enrollment at East Carolina University must submit to the Office of Admissions official transcripts indicating that a minimum cumulative C average (2.0 on a 4.0 scale) has been earned in all transferable courses attempted.† No transfer credit will be awarded for courses taken at any institution of higher education during the initial three consecutive academic years.† For courses taken in subsequent years, only those in which the student received a grade of C or better will be accepted for transfer credit at ECU.† The sole exception is that students may attend ECU during summer sessions for credit.

Subsequent GPAs of students readmitted under this policy will be computed without inclusion of previous course work in which a grade below C was received; credit toward graduation will not be allowed for such course work.† However, this work will be included in calculations for consideration for honors.

A student may be readmitted under the Forgiveness Policy only one time.† Those readmitted under this policy are on academic probation for the first 19 s.h. of attempted course work.† At the end of the term in which the nineteenth semester hour is attempted, a minimum cumulative C average must have been earned at East Carolina University since readmission.† Failure to meet this stipulation will result in the student's being ineligible, except for summer school, until such time as the C average is obtained.

Nontraditional Student Readmission

Nontraditional students admitted under the Performance-Based Admission Policy who fail either to meet the GPA requirement or to satisfy the retention stipulations may not continue enrollment at East Carolina University except under the following conditions:

  1. Students may attend summer school at East Carolina University to satisfy retention stipulations.
  2. Students may be readmitted under the provisions of the Special Readmission (Forgiveness) Policy to resume progress toward satisfying retention stipulations.
  3. Students may be readmitted after completing at an accredited college or university 30 s.h. or 45 q.h. of transferable work with a minimum grade of C on all transferable work.

Duplicate credit will not be granted under any circumstances.† In all cases the stipulations specified at the time of initial admission must be satisfied.

CLASS ATTENDANCE REGULATIONS

Students are expected to attend punctually all lecture and laboratory sessions and field experiences in the courses for which they are registered.† Absences are counted from the first class meeting, and absences because of late registration will not be automatically excused.† The student is held accountable for the work covered in each class meeting.

Each instructor shall determine the class attendance policy for each of his or her courses. †This policy, along with other course requirements, will be presented to the class, preferably in writing, at the beginning of the semester or summer school term.

The Student Health Service does not issue official written excuses for illness or injury except in the case of a final examination when a grade of incomplete (I) is recommended.† Upon request, however, the Student Health Service will confirm that the student has received medical care.† If a faculty member needs additional information regarding the nature and/or scope of an illness or injury, the student must authorize the release of the information by signing a release of information form in the Student Health Service.

Instructors are expected to recognize and honor university-excused absences, i.e., treat the absence as an excused absence.† Instructors may require that students provide reasonable advanced notice of a university- excused absence, when possible.† If required by the instructor, verification of a university-excused absence may be obtained by the student's contacting the Office of the Associate Vice Chancellor for Student Success.

The death of an immediate family member or student participation in religious holidays may be considered an excused absence under university policy.† Should such a circumstance occur, and the faculty member desires verification, the student should contact the Office of the Associate Vice Chancellor for Student Success for a university-excused absence and provide documentation of the particulars.

University-excused absences may be authorized by the Office of the Associate Vice Chancellor for Student Success for activities as follows:

  1. participation in authorized university activities as an official representative of the university (i.e., sporting events, delegate to regional or national meetings or conferences, participation in and necessary travel to and from university-sponsored performances);
  2. participation in activities directly related to university course work and part of the course requirements; or
  3. participation in other activities deemed by the Office of the Associate Vice Chancellor for Student Success to meet the spirit of these requirements by furthering the mission and enhancing the reputation of East Carolina University.

To qualify for a university-excused absence, as in 2., above, an activity must

Except as provided above, requests for a university-excused absence should be submitted, whenever possible, to the Office of the Office of the Associate Vice Chancellor for Student Success at least a week prior to the scheduled absence.† Requests submitted after the fact will be disapproved unless circumstances made prior approval impossible or unreasonable.

POLICY ON POSTING GRADES

As soon as they are determined at the end of each semester or summer term, grades are posted electronically.†† Students may secure their grades via the automated voice response system (252-328-2149) and via the World Wide Web, using their pin numbers.† Upon receipt of a written request to the Office of the Registrar, a report of grades is sent to the student at his or her permanent home address.† Questions about final examination grades should be directed to the instructor who determined the grade.†

CHANGE OF GRADE

A change in grade, other than I (incomplete), for any reason, must be made within one year from the date the original grade was received.

GRADE APPEALS

A student wishing to contest a course grade should first attempt to resolve the matter with the instructor who determined the grade.† The student may appeal the instructorís decision by submitting a written appeal to the instructorís departmental chairperson or dean not later than the last day for undergraduate students to drop semester-length courses during the next regular semester.† The instructorís departmental chairperson or dean, as appropriate, shall review the studentís request with the faculty member and either concur with the grade or request that the faculty member reassess the grade.† The final decision shall rest with the faculty member responsible for the course grade.

CHANCELLOR'S LIST, DEAN'S LIST, AND HONOR ROLL

Each semester, outstanding scholarship is recognized in the following manner:

The Chancellor's List is composed of the names of all full-time undergraduates who make four grade (quality) points per credit hour (4.0) on all work taken with no incomplete grades.

The Dean's List is composed of the names of all full-time undergraduates who make at least three and one-half grade (quality) points per credit hour (3.5) on all work taken with no grade below C and no incomplete grades.

The Honor Roll is composed of the names of full-time undergraduates who make at least three grade (quality) points per credit hour (3.0) on all work taken with no grade below C and no incomplete grades.

GENERAL REQUIREMENTS FOR GRADUATION

Every student should confer with his or her academic adviser and/or the major department/school administrator or designee about program and degree requirements.† At least two semesters prior to graduation, each student must, in consultation with the unit administrator or designee, complete a senior summary sheet to be forwarded to the Office of the Registrar and complete the application for graduation on a form that is available in the Office of the Registrar, departmental offices, the cashier's office, and on the World Wide Web.† The diploma fee must accompany the application.†

All requirements must be met by the official graduation date of East Carolina University.† A student may expect to be allowed to obtain a degree in accordance with the requirements set forth in the regulations in force when he or she enters the university or under subsequent regulations published while he or she is a student. However, a student is restricted in choice to the requirements of one specific catalog.† Undergraduate students who enter the university under the regulations of a catalog have a period of five years, inclusive and continuous, in which to claim the degree requirements of that catalog.

Any student who receives a degree from East Carolina University must complete a minimum of 120 s.h.† A minimum of 30 s.h. and at least one-half of the total hours required in the major discipline †must be completed in regular class attendance at East Carolina University.† The required resident study does not need to be accomplished in consecutive semesters.† One-half of the minimum semester hours required in the student's program must be earned at a senior college.†

First-year students enrolling at East Carolina University in (or after) the fall of 1993 and transfer students enrolling in (or after) the fall of 1995 must fulfill the writing across the curriculum requirement prior to graduation.† To do so, each student must complete a minimum of 12 s.h. of writing intensive courses, including ENGL 1100, 1200; at least 3 s.h. of writing intensive course(s) in the major; and any other writing intensive course(s) of the student's choice.† Writing intensive courses/sections are identified each semester in the course schedule book and will be designated WI on the student's transcript.† If a writing course (a course whose primary content is writing according to its course title and description) is accepted in transfer by number and credit hour for a writing-intensive course at East Carolina University (e.g., ENGL 3880, ITEC 3290, etc.), the transferred credit hours will count as writing intensive for ECU degree requirements.

Each academic unit will ensure that its majors complete at least one course which exposes them to cultural diversity .† Courses which meet this requirement will be designated by the respective unit.

In order to graduate, all students must have earned a minimum cumulative and major GPA of 2.0. If a student completes required courses in his or her major and takes other courses in that field as electives, these additional courses, as well as cognate courses, will also be counted in computing the major GPA.† Grades made on courses taken at other colleges and universities will not be considered except in the calculation of graduation with honors, but official transcripts must be on file in the Office of the Registrar.

DOUBLE OR SECOND MAJOR

Students desiring a second major will be advised in the department offering the primary major.† However, the chairperson or dean of the unit offering the second major also must review the requirements for the second major and sign the senior summary sheet.

If the primary major is part of a non-BA degree program and the second major is identified in the curriculum for the BA degree, neither additional general education requirements for the BA degree nor a foreign language requirement will apply.† Courses taken to meet general education requirements may be used to satisfy requirements for a second major or a minor, but not a primary major.† All second degree students will be required to complete at least 3 s.h. of writing intensive course work in the major; double major students, however, are not required to complete additional WI course work.

SCHOLASTIC REQUIREMENTS FOR A SECOND UNDERGRADUATE DEGREE

To satisfy the requirements for a second baccalaureate degree at East Carolina University, a student must complete a minimum of an additional 30 s.h. through regular class attendance after satisfying requirements for the first degree, and he or she must also satisfy the requirements of a major other than the major declared for the first baccalaureate. †(See General Requirements for Graduation.) †A student may choose to earn simultaneously two degrees (e.g., BA and BS or BS and BFA, etc.).† General education requirements for one degree may be used to satisfy the general education requirements for the second degree.† However, all other degree requirements, including a foreign language, must be met.† Students who wish to satisfy the requirements for a BS degree in teacher education may use the same major that they declared for the first baccalaureate provided that the university offers a teacher certification program in that major.

The student must maintain a minimum GPA of 2.0.† In determination of the GPA, only attempted hours toward the second degree will be counted. Grade points earned in the first degree will not apply in determination of scholastic eligibility while a student is enrolled for a second degree.

The student must also meet the curriculum requirements for the second undergraduate degree in the catalog under which he or she enters or in some subsequent catalog.† No student, however, will be permitted to complete the second degree under a catalog issued more than three years prior to the date of completion of the second degree.† In evaluating curriculum requirements for the second undergraduate degree, the academic unit offering the second degree will determine whether general education requirements from the first undergraduate degree satisfy general education requirements for the second degree. However, any foreign language requirements for the second degree must be fully met and may not be waived.† All second degree students will be required to complete at least 3 s.h. of writing intensive course work in the major.†

DEGREES WITH DISTINCTION

Based on all work attempted, three degrees with distinction are granted to graduating undergraduate students as follows:

"Summa Cum Laude" for a cumulative average of 3.90
"Magna Cum Laude" for a cumulative average of 3.60
"Cum Laude" for a cumulative average of 3.50.

Degrees with distinction are granted to transfer students under the following conditions.

  1. The student must complete at East Carolina University at least one-half the minimum number of hours required for the degree.
  2. The student must have the required average on all work taken at this university.
  3. The student must have a cumulative average that meets the requirements for the appropriate degree with distinction on all work attempted (all ECU and transfer work).

Second undergraduate degrees with distinction are awarded under the following conditions.

  1. The student must complete a minimum of 30 s.h. at East Carolina University.
  2. The student must have a minimum GPA of 3.5 on course work for the second degree and a cumulative average that meets the requirement for the degree with distinction on all course work attempted for the first degree as well as for the second degree.

NOTE:† Ds and Fs on transferable work are included in the calculation of honors.

CHANGE OF NAME AND ADDRESS

It is the obligation of every student to notify the Office of the Registrar of any change in name or address. Students may also change their address via the World Wide Web.† Failure to do so can cause serious delay in communication with the student.

TRANSCRIPTS OF RECORDS

Requests for transcripts of a student's record should be addressed to the Office of the Registrar.† For each copy, there is a fee of $3.† A transcript will not be issued for a student who is financially indebted to the university.

PRIVACY OF STUDENT EDUCATIONAL RECORDS POLICY

The university policy for the administration of student educational records is in accordance with the provisions of the Family Educational Rights and Privacy Act, also known as the Buckley Amendment or FERPA.† This policy provides that the student has a right of access to student educational records maintained by the university or any department or unit within the university. The policy also protects the confidentiality of personally identifiable information in student records.† A copy of the university policy dealing with the privacy of student educational records is maintained in each professional school and academic department within the university.† Each member of the faculty should be thoroughly familiar with this policy and comply with its provisions.

ACCESS TO STUDENT EDUCATIONAL RECORDS

In compliance with the Family Educational Rights and Privacy Act of 1974 , it is the policy of the university that students have the following rights in regard to official educational records maintained by the university.

  1. Each student has the right to inspect and review any and all official educational records, files, and data maintained by the university and directly related to the student and not related to other students.
  2. The university will comply with the request from a student to review his or her records within a reasonable time, but in any event not more than forty-five days after the request is made. Any inquiry pertaining to student records should be directed to the Office of the Registrar.
  3. A student who believes that his or her educational records contain inaccuracies or misleading information or that his or her right of privacy is violated on the basis of information contained in such records has the right to a hearing to challenge such information and to have it removed from his or her record or to include in the record his or her own statement of explanation. Any complaint pertaining to student records should be made directly to the Office of the University Attorney, telephone 252-328-6940.
  4. The university will not release any information from student records to anyone (except those agencies noted in item 5., below) without the prior written consent of the student. The consent must specify the records or information to be released, the reasons for the release, and the identity of the recipient of the records.
  5. Information from the student's records may be released without the written consent of the student in the following situations:
    1. In compliance with a court order or subpoena provided the student is notified of all such orders or subpoenas in advance of compliance by the university;
    2. requests from the staff or faculty of the university who have a legitimate educational interest in the information;
    3. requests from other departments or educational agencies who have legitimate educational interest in the information;
    4. requests from officials of other colleges or universities at which the student intends to enroll provided the student is furnished with a copy, if he or she so desires, so that he or she may have an opportunity to challenge the contents of the record;
    5. requests from authorized representatives of the US Comptroller General or the administrative head of a federal educational agency in connection with an order or evaluation of federally supported educational programs;
    6. requests in connection with a student's application for receipt of financial aid;
    7. requests from parents of a dependent student as defined in Section 152 of the Internal Revenue Code of 1954; or
    8. requests from appropriate persons in connection with an emergency if the knowledge of such information is necessary to protect the health or safety of the student or other persons.

A student has the right to file a complaint at any time with the US Department of Education. However, it is expected that the student normally would exhaust the available administrative remedies for relief according to the university grievance procedures before filing such a complaint.

RELEASE OF DIRECTORY INFORMATION

The university routinely makes available in an annually updated printed directory and in an on-line directory certain information about its students. This policy is for the convenience of students, parents, other members of the university community, and the general public. In compliance with the Family Educational Rights and Privacy Act of 1974, the university will continue this policy of releasing directory information, including the following: the student's name, address (including e-mail address), telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institute attended by the student. If any student does not wish any or all of this directory information released without prior consent, the student must notify the Office of the Registrar in writing within seven days after registration day of the current term of enrollment.


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