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Satisfactory Academic Progress


To maintain eligibility to be considered for financial aid students must meet the standards set forth in East Carolina University Financial Aid Policy on Satisfactory Academic Progress (SAP). These requirements will vary according to your status as an undergraduate, graduate, or professional student; your school/college of enrollment; and your enrollment status (full-time, half-time, 3/4 time, or less than half-time). The Financial Aid SAP policy is a federal requirement and is different from the standard to maintain enrollment at ECU.

Three components of your academic record determine whether you are maintaining SAP:

1. Course Completion

    • Each student must successfully complete 80% of all attempted credits. 
    • A student's course completion is reviewed at the end of each semester of attendance.
    • Failure to earn 80% of attempted hours may result in Financial Aid Warning or Suspension.

2. Grade Point Average (GPA)

    • Each student must achieve an academic standing consistent with ECU's requirements for graduation (2.0 undergraduate and 3.0 graduate).
    • Failure to meet ECU's Financial Aid SAP standards may  result in Financial Aid Warning or Suspension.

3. Maximum Time Frame

    • Undergraduate, graduate, teacher certification and second degree students will be considered for financial aid eligibility for 150% time frame  for their program.
    • At the end of each semester, each student's credits earned are reviewed to ensure that SAP is occurring at the required rate. 
    • Students will be notified when they approach the expiration of the allowable timeframe. 
    • Once the time frame has expired students must use personal funds to continue their matriculation.  No exceptions to the maximum timeframe limit.

Additional SAP Standards

  • Students who are not receiving financial aid will be evaluated for financial aid eligibility on the same basis as students who received federal, state, or institutional aid.  Should such students apply for financial aid; their eligibility will be based on their past performance as measured by ECU's SAP standards for financial aid.  
  • Students who are enrolled in a dual degree program or who have changed majors may file a SAP Appeal to request an extension of the maximum time frame provision of the SAP policy. Such requests will be evaluated on an individual basis. 
  • Transfer students will be placed within the policy's maximum time frame level based on the number of transfer credit hours accepted by East Carolina University.
  • Credit hours earned at a foreign institution are included in the financial aid SAP evaluation if the University accepts the credit hours. 
  • Courses in which a grade of "I" was received will count toward the academic year attempted minimum and influence the GPA in the semester the course was taken.
  • All attempted and earned credit hours are counted in time frame determination (this includes courses that were excluded in ECU's Forgiveness Policy).
  • Credit hours earned for remedial and ESL courses will count toward determination of enrollment status, minimum credit hours, and maximum time frame. 
  • Courses that are repeated will count toward enrollment status, attempted hours, and maximum time frame. 
  • Summer Sessions Courses (two summer sessions=1 semester) All hours attempted and completed in the summer sessions are treated as any other semester credit hours in determining SAP.


Undergraduate SAP Policy

  • Successfully complete 80% of all attempted credits.  Failure to earn 80% of attempted hours could result in Financial Aid Warning or Suspension.
  • As  an undergraduate student, your cumulative grade point average (GPA) will be reviewed at the end of each semester of attendance.  After a student's second year (fourth semester of attendance), they must have achieved an academic standing consistent with ECU's requirement for graduation (minimum 2.0 GPA) or will be place on Financial Aid Warning or Suspension
  • Failure to complete an undergraduate degree within 189 hours (six years) will result in Time Frame Suspension.
  • Failure to meet ECU's Financial Aid SAP standards during the semester of warning will result in Financial Aid Suspension.
  • Students on Grade, Credit, or Time Frame Suspension may submit a Satisfactory Academic Progress Appeal. An appeal is not required for students on Warning.


Second Degree SAP Policy

  • Students who are pursuing a second degree will be given the equivalent of six full-time semesters to complete the second degree program, including prerequisite courses.
  • Second Degree students will be placed on Warning if not passing between 70-75% of attempted hours. GPA is between 2.25 and 2.5 after 30 or more attempted hours and have attempted credits between 189-204
  • Second Degree students will be placed on Grade Suspension if not meeting 2.25 GPA requirement after 30 or more attempted hours. 
  • Second Degree students will be placed on Credit Suspension if not passing at least 69.9% of attempted hours.
  • Second Degree students will be placed on Time Frame Suspension if attempted greater than or equal to 204 hours.
  • Students on Grade, Credit, or Time Frame Suspension may submit a Satisfactory Academic Progress Appeal. An appeal is not required for students on Warning.

 

Teacher Certification SAP Policy

  • Teacher Certification students will be placed on Warning if not passing between 70-75% of attempted hours. GPA is between 2.25 and 2.5 GPA requirement after 30 or more attempted hours and have attempted credits between 184-227 hours.
  • Teacher Certification students will be placed on Grade Suspension if not meeting 2.25 GPA requirement after 30 or more attempted hours.
  • Teacher Certification students will be placed on Credit Suspension if not passing at least 69.9% of attempted hours.
  • Teacher Certification students will be placed on Time Frame Suspension if attempted greater than or equal to 228 hours.
  • Students on Grade, Credit, or Time Frame Suspension may submit a Satisfactory Academic Progress Appeal. An appeal is not required for students on Warning.


Graduate/Professional Student SAP Policy

  • Successfully complete 80% of all attempted credits.  Failure to earn 80% of attempted hours could result in Financial Aid Warning or Suspension.
  • Graduate and professional students are required to maintain a 3.0 or higher GPA. 
  • Failure to meet ECU's Financial Aid Satisfactory Academic Progress standards will result in Financial Aid Suspension.
  • Failure to graduate within the allotted time frame for program of study will result in Financial Aid Suspension.
  • Students on Grade, Credit, or Time Frame Suspension may submit a Satisfactory Academic Progress Appeal. An appeal is not required for students on Warning.


Financial Aid Warning

  • Students who fail to earn the required GPA and/or minimum number of credit hours needed for a particular attendance status will be placed on financial aid warning for the next semester of attendance. 
  • Students may still receive financial aid while on Financial Aid Warning
  • To be removed from Financial Aid Warning, students must achieve the required GPA and/or hours for course completion. Failure to do so will result in Financial Aid Suspension.
  • A Satisfactory Academic Progress Appeal is not required for students on Financial Aid Warning.


Financial Aid Suspension

  • Failure to earn the required credit hours or achieve the required GPA while on Financial Aid Warning will result in Financial Aid Suspension
  • Students are no longer eligible to receive aid from any of the financial aid programs while on Financial Aid Suspension.
  • To resume eligibility to receive aid from any financial aid program,  students must obtain the minimum credit hours required and/or achieve the required cumulative GPA.
  • Students on Financial Aid Suspension may submit a Satisfactory Academic Progress Appeal Form.


University Suspension

  • Students who have been academically suspended from the University are not eligible for financial aid. 
  • Once re-matriculated (re-admitted) by the University, students must complete a financial aid Satisfactory Academic Progress Appeal Form
  • Financial aid eligibility will be determined based on ECU's Satisfactory Academic Progress standards through a review of the student's academic record.


Right to Appeal

  • Students may appeal the SAP decision regarding financial aid warning or suspension status by submitting a completed Satisfactory Academic Progress Appeal Form to the ECU Financial Aid Office by the designated deadline for each semester.
  • Students De-matriculated (academically suspended) who have been readmitted to the University must submit a Satisfactory Academic Progress Appeal Form.
  • Students, who fail to achieve SAP standards due to mitigating circumstances, should submit an Satisfactory Academic Progress Appeal Form. Mitigating circumstanced would include extreme illness, injury or family crisis.
  • The Financial Aid Appeal Committee will review the request and make a decision within 7-10 business days from the receipt of your appeal.  Written notification of the decision will be forwarded to the student via their ECU email account.