An “official” withdrawal is obtained through the Registrar office and requires authorization from various departments.
An “unofficial” withdrawal occurs when a student receives an “F” for all classes attempted for the term.
A “medical withdrawal is obtained through the Registrar office and requires medical documentation.
Any student who officially, unofficially, or medically withdraws from the University within the first 60% of the semester will receive an adjustment to their financial aid. This adjustment is based on a percentage which represents the amount of time completed in the semester and is applied to the total institutional charges assessed to the student as well as Title IV financial aid applied to the student’s account.
The percentage is determined by dividing the total number of calendar days in the semester, not completed by the student, by the total calendar days in the semester. The total calendar days in the semester begins with the first day of classes and ends with the last scheduled day of exams, includes weekends, but excludes scheduled breaks of five or more days and days that the student was on an approved leave of absence. No adjustment will be made to a student’s financial aid if the percentage representing the amount of time remaining in the semester is less than 40%.
The Financial Aid Office will retract funds from the Student’s Cashier account to return funds to the appropriate Title IV program in the following order: Direct Unsubsidized Stafford Loan, Direct Subsidized Stafford Loan, Federal Perkins Loan, Direct Graduate PLUS, and Direct Parent PLUS. If unearned funds remain to be returned after repayment of all outstanding loans, it must be subtracted from Federal Pell Grant, Academic Competitiveness Grant, National Smart Grant, and Federal Supplemental Opportunity Grant.
The University will assume the responsibility for making the appropriate returns to the Title IV programs on the student’s behalf as well as over payments received by the University. It is the responsibility of the student to pay the University these over payments within 90 days from the date of the withdrawal. Failure to repay the University will jeopardize eligibility for future Title IV funding at East Carolina University as well as other institutions of higher education. Students must also complete Exit Loan Counseling. This is a federal requirement of all students who are graduating from ECU; withdrawing; or has dropped below ½ time status.