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Called Meeting following Hurricane Floyd

Wednesday, September 22, 1999, at 2:00 p.m.




1. Midmorning of Wednesday. September 22,

1999, Caroline Ayers at the request of

Chancellor Eakin contacted members of the

Calendar Committee for a called meeting to

convene at 2 p.m. to make recommendations

for changes in the School Calendar due to

days of school missed during  Hurricane

Floyd and the subsequent flooding.


2. At 2 p.m., Chancellor Eakin addressed

the convened group and thanked all

attendees.  His charge to the group was to

come up with two or three options for making

up school days that were missed because of

the storm and its aftermath.  The plan to

start classes on September 29, 1999 was



3. The called meeting was facilitated by

Caroline Ayers on behalf of the Chancellor

and by Salman Abdulali as Vice Chair of the

Calendar Committee.   



4. After considerable discussion, three

options were identified.  See attached memo

from Caroline Ayers to Chancellor Eakin

dated September 22, 1999 on the topic

"Calendar Committee Recommendations."  This

memo sets forth all three options with

Option 1 adding 5 class days to the

remaining calendar; Option 2 adding 9 2/3

days to the remaining calendar; and Option 3

adding 6 days to the remaining calendar. 

Rationale for each option was discussed and

documented in terms of disruption to exam

schedules and potential infringement on

Christmas break.



5. Additional discussion was held and

recommendations were made regarding prorated

extension of time spent in remaining weekend

classes as well as extension of dates for

dropping classes given the disaster

situation and the missed classes.  See

attached memo indicated in  #4  for specific

recommendation on Weekend University. 


6. Brenda Killingsworth on behalf of

Vivian Mott moved that Options 1, 2, and 3

as stated in the attached memo and the

subsequent recommendations extending drop

dates and prorating weekend university time

in class be sent forth to the Chancellor for

consideration and decision.  The motion was

seconded by Salman Abdulali.  Motion



7. Caroline Ayers to take the Calendar

Committee recommendations to the Chancellor

for consideration and decision.


8. Meeting adjourned at 3:43 p.m.


Respectfully Submitted,


Karen L. Elberson