2008-2009 Academic Year




1.       Membership (include ex-officio members): James Wirth, Anoush Terjanian, Melanie Sartore, John Heilmann, Patrick Valentine, Margit Schmidt, Tom Douglass, Hunt McKinnon, Stephen Charron, Jan Lewis, Dorothy Spencer, Larry Boyer, Jeff Coghill


 2.      Meeting Dates (include members present*).

        September17th -- Juan Danieri, Patrick Valentine, John Heilmann, James Wirth, Anoush Terjanian, Jeff Coghill, Margit Schmidt, Stephen Charron, Tom Douglass, Jan Tovey
        October 15th -- Juan Danieri, Patrick Valentine, John Heilmann, James Wirth, Anoush Terjanian, Larry Boyer, Beth Winstead, Jeff Coghill, Dorothy Spencer, Margit Schmidt, Stephen Charron, Tom Douglass
        November 19th -- Juan Danieri, Patrick Valentine, James Wirth, Anpoush Terjanian, Margit Schmidt, Stephen Charron, Dorothy Spencer, Hunt McKinnon, Jeff Coghill, Jan Lewis, Tom Douglass

        January 28th -- John Heilmann, Patrick Valentine, Jan Lewis, Dorothy Spencer, Stephen Charron, Hunt McKinnon, Melanie Sartore, Anoush Terjanian, Jeff Coghill, Tom Douglass

        February 25th -- James Wirth, John Heilmann, Patrick Valentine, Melanie Sartore, Jeff Coghill, Jan Lewis, Larry Boyer, Hunt McKinnon, Margit Schmidt, Tom Douglass
        March 25th -- James Wirth, John Heilmann, Patrick Valentine, Melanie Sartore, Jeff Coghill, Jan Lewis, Larry Boyer, Hunt McKinnon, Margit Schmidt, Tom Douglass
        April 15th -- James Wirth, John Heilmann, Patrick Valentine, Dorothy Spencer, Margit Schmidt, James Wirth, Jeff Coghill, Jan Lewis,Tom Douglass


3.      Subcommittees established during the year (include progress and/or completion of work).

    A.) Committee inquiry about deselection procedures at Joyner; Joyner deselection guidelines were amended 10/15/08
    B.) Subcommittee on Space Planning Proposal at Joyner Library; attended architectural presentations and faculty-student forums, completed report to committee 1/28/09

      C.) Subcommittee to present Space Planning Initiative and the Future Design of the Library at ECU to the 7th International Conference on the Book, Ediunburgh, UK, October 2009. Proposal submitted 4/15/09; paper accepted by the Conference 4/26


4.      Accomplishments during the year, especially as addressed through committee goals.  Please include recommendations made to any University agency other than the Faculty Senate that will be noted under #5.

    A.) LIBQUAL Survey input/completed 3/09
    B.) Advised to open 12 private study rooms in Joyner Library for students/ so acted 3/09
    C.) Discussion of the role of the Virtual Library and the Space Planning in Joyner; from this discussion a case study proposal was submitted and approved by the International Conference on the Book to be presented in October 2009
    D.) Discussion of deselection and acquisition policies; as a result deselection policy for Joyner was revised
    E.) Discussion of the budget and future contingencies due to the continuing economic crisis
    F.) Discussion and review of Library Liaisons to Academic units
    G.) Discussion of the role and expansion of Special Collections


5.       Reports to the Faculty Senate (include dates and resolution numbers).



6.       Business carried over to next year (list in priority order).

            A.) Space Planning initiatives and the role of the Virtual Library at ECU
            B.) Development and implementation of the institution repository at ECU
            C.) Expansion of the ECU libraries facebook group
            D.) Committee tour and meeting at the Country Doctor Museum in the fall of 09


7.       Evaluation of the committee (include anything that hindered or assisted the

          committee's work during the year).

          A.      Charge:  The Committee was energetic in the pursuit of its charge. Discussions were earnest and challenging and focused on what is best for the future of the university library.   Dr. Boyer, Jan Lewis, Dr. Spencer and Jeff Coghill  presented information necessary for the committee in complete transparency.   Overall, the committee members exhibited  a willingness to undertake extra duties and to report  their findings.  Members Valentine, Terjanian, Charron, McKinnon, and Lewis provided  valuable information regarding developments at other university libraries.

          B.      Personnel: The committee presented a wide mix of academic backgrounds and interest. In particular, the student representative Charron provided an invaluable point of view.

          C.      Attendance: Overall,  attendance was good.

          D.      Responsibilities: The committee acted within its responsibility.

          E.      Activities: Participation in architectural presentation and faculty student forums; development of  case study conference proposal .


8.       Suggestion(s) to the Chair of the Faculty and/or Faculty Senate for improving the effectiveness of the committee.

Add another student representative (graduate) to the committee.


9.       Does the Committee’s organizational meeting next year need to be earlier than the date set this year? No


          If yes, when do you prefer:_____________________________________________



                                                  Signed:  Chairperson: Thomas E. Douglass


                                                                      Secretary: John Heilmann