EAST CAROLINA UNIVERSITY FACULTY SENATE

ACADEMIC, APPELLATE, AND SENATE COMMITTEE

 ANNUAL REPORT

 

2008-2009 Academic Year

 

COMMITTEE:  University Budget Committee

 

1.       Membership (include ex-officio members).

 

Tim Gavin (Chair), Susan DelVecchio (Vice Chair), Cynthia Bickley-Green (Secretary), Guilluame Bagal, Todd Fraley, Marc Fusaro, Joe Gaddis, Andrea Harrell, David Long, Michael Meloth, Kevin Seitz, Edward Treadwell, Karen Vail-Smith, Gary Vanderpool

 

2.       Meeting Dates (include members present*).
* and members who contributed to committee action, but were not at the meeting.

 

Sept. 18         Gavin, DelVecchio, Meloth, Treadwell, Vail-Smith, Fusaro, Harrell, Gaddis, Anne Jenkins (for Seitz)

Oct. 16            Gavin, DelVecchio, Bickley-Green, Treadwell, Long, Fraley, Harrell, Gaddis, Seitz, Fusaro

Nov. 20           Gavin, DelVecchio, Bickley-Green, Vail-Smith, Meloth, Long, Bagal, Fusaro, Fraley, Harrell, Gaddis, Vanderpool,  

Jan. 15           Gavin, DelVecchio, Bickley-Green, Meloth, Long, Fraley, Gaddis, Vanderpool, Harrell, Seitz, Fusaro, Vail-Smith, Bagal

Feb. 19           Gavin, DelVecchio, Bickley-Green, Gaddis, Harrell, Seitz, Bagal

Mar 19            Gavin, Bickley-Green, Treadwell, Fraley, Vanderpool

April 16           Gavin, DelVecchio, Meloth, Treadwell, Fusaro, Fraley, Vanderpool, Gaddis, Anne Jenkins (for Seitz) 

 

3.      Subcommittees established during the year (include progress and/or completion of work).

  

4.      Accomplishments during the year, especially as addressed through committee goals.  Please include recommendations made to any University agency other than the Faculty Senate that will be noted under #5.

 

The committee had two goals for 2008-2009.  The first was to examine ongoing and proposed capital budget projects.  The second was to develop an understanding of how the University is addressing budget cuts to discuss with each division how they were addressing the budget cuts and describe the priorities that entered into the decision.

·  Reviewed and discussed the overall University budget with VC for Administration and Finance Kevin Seitz.  VC Seitz provided the UBC documents relating to the budget and advised the committee that they could review any document as it related to the budget. 

·  Reviewed and discussed the Health Sciences budget with Assoc VC for Health Sciences Gary Vanderpool.

·  Reviewed and discussed the budget and the approach to budget cuts of Administration and Finance with VC Seitz.  VC Seitz provided details on budget–related administrative cuts already put into place.

·  Reviewed and discussed the budget and approach to budget cuts with Provost Marilyn Sheerer.  Provost Sheerer provided documentation on budget cuts already in place in Academic Affairs, insight into the rationale for potential future budget cuts (if necessary), and was responsive to the UBC request for a task force to study in detail issues related to the budget.  Provost Sheerer made it clear to the UBC that she would provide any documentation requested by the members.  

·  Reviewed and discussed the budget and impact of budget cuts with VC for Research and Graduate Studies Deidre Mageean.  VC Mageean made it clear to the UBC that she would provide any documentation requested by the members.

·  Reviewed and discussed the current and future status of University Advancement with VC Mickey Dowdy.  The Committee was pleased to hear that while investment income was down, the number of contributors to the University has been increasing over the preceding years.

·  Reviewed and discussed the budget forecast with Athletic Director Terry Holland.

·  Reviewed and discussed the impact of budgetary cuts on Student Affairs with Vice Provost Kemal Atkins.

·  Through question and answer sessions with each administrator, the UBC was able to gain greater insight into the ECU budget and how budget cuts would affect each area.

·  All administrators provided candid answers to the UBC’s questions, which was appreciated by the members. 

·  Members became aware of the dynamic environment surrounding the current budget and realized that it is difficult at any time to know what the final budget conditions will be for 2008-2009 and beyond.

·  Placed one member on the Faculty Salary Access committee – Michael Meloth.

·  The Committee organized two open forums with VC Seitz to provide students, staff, and faculty the opportunity to better understand budget matters affecting ECU.

·  The Chair of the Committee attended a meeting with the Chancellor (Decemebr 8th) in which the Chancellor provided information on the current and projected status of the budget.  Notes from the Chair of this meeting were distributed to the members.  

 

5.       Reports to the Faculty Senate (include dates and resolution numbers).

·  Jan 14, 2009 - The Chair of the Committee sent an interim report to the Chair of the Faculty Senate, Jan Tovey, PhD outlining the schedule for the upcoming UBC meetings.

·  April 20, 2009 – Advise to the Chancellor was reported to the Jan Tovey, PhD Chair of the Faculty Senate. 

 


6.       Business carried over to next year (list in priority order).

·  Continue review and assessment of the ECU budget.

·  Placement of member on Tuition Committee for 2009-2010.

·  Review health sciences budget concerning the colleges in health sciences other than BSOM.

 

7.       Evaluation of the committee (include anything that hindered or assisted the

          committee's work during the year).

          A.      Charge: Appropriate

          B.      Personnel: Committee worked well together

          C.      Attendance: Good in the Fall.  Average in the Spring.

          D.      Responsibilities: Committee services as a communication link between the Chancellor and the Faculty

          E.      Activities: With the continuously changing economy, the Committee focused on ensuring that decisions involving the budget are transparent to the students, staff, and faculty of the University

 

8.       Suggestion(s) to the Chair of the Faculty and/or Faculty Senate for improving the effectiveness of the committee.

 

·    Members believe that the UBC serves an important role interacting with the Chancellor’s administration and the Faculty Senate.

 

9.       Does the Committee’s organizational meeting next year need to be earlier than the date set this year?  No

         

          If yes, when do you prefer:___________________________________________

 

 

                                                  Signed:  Chairperson _____________________________

 

                                                                      Secretary  _____________________________