ACADEMIC,
APPELLATE, AND SENATE COMMITTEE
ANNUAL REPORT
2009-2010
Academic Year
COMMITTEE: University Budget Committee
1. Membership
(include ex-officio members).
Susan
DelVecchio (Vice Chair), Todd Fraley, Joe
Gaddis, Tim Gavin (Chair), John Given, David Long, Scott MacGilvray
(Secretary), Don Palumbo, Travis Poole, Wanda
Sandeford, Kevin
Seitz, Jefferson Shinpaugh, Gary Vanderpool, Louis Warren
2. Meeting
Dates (include members present*).
* and members who contributed to committee
action, but were not at the meeting.
Sept. 17 DelVecchio,
Fraley, Gavin, Given, Long, MacGilvray, Palumbo, Seitz, Vanderpool, Warren
Oct. 15 DelVecchio,
Fraley, Gaddis, Gavin, Given, MacGilvray, Palumbo,
Nov. 19 DelVecchio,
Fraley, Gaddis, Gavin, Anne Jenkins (for Seitz), MacGilvray, Palumbo,
Dec. 17 DelVecchio,
Fraley, Gaddis, Gavin, Long, MacGilvray, Ron Newton (for Seitz), Palumbo,
Jan. 21 DelVecchio,
Fraley, Gaddis, Gavin, Given, Long, MacGilvray,
Feb. 18 DelVecchio,
Gaddis, Gavin, Given, MacGilvray, Palumbo, Nancy Phelps (for Seitz),
Mar. 18 DelVecchio,
Fraley, Gaddis, Gavin, Anne Jenkins (for Seitz, MacGilvray,
April 15 Gavin,
Fraley, Macgilvray, Palumbo, Given, Gaddis, Vanderpool, Sandeford, Seitz,
3. Subcommittees
established during the year (include progress and/or completion of work). NONE
4. Accomplishments
during the year, especially as addressed through committee goals. Please include recommendations made to any
University agency other than the Faculty Senate that will be noted under
#5.
-The
committee had three goals for 2008-2009.
The first goal was to establish a means to ensure that going forward
there is not excessive growth of administrative functions. The second goal
was to establish an internal means of
defining and classifying administrative duties that would allow for the
consistent tracking of these functions over time. The third goal was to examine faculty workloads within the context of
budget related issues. Detailed minutes
from each meeting are available on the ECU Faculty Senate website.
· Reviewed and discussed the overall University budget
with VC for Administration and Finance Kevin Seitz. VC Seitz provided the UBC documents relating
to the budget and advised the committee that they could review any document as
it related to the budget. VC Seitz
stated that there would be an anticipated 5% reduction in the budget at the end
of 2009-2010 and that ECU already had identified the 5% savings as a result of
budget cuts in 2009-2010. These
discussions occurred over the course of two monthly meetings.
· Reviewed and discussed the Health Sciences budget with
Assoc VC for Health Sciences Gary Vanderpool, and in a second meeting discussed
the budget and its impact on Health Sciences with VC for Health Sciences
Phyllis Horns.
· Reviewed and discussed the budget and approach to
budget cuts with Provost Marilyn Sheerer.
· Reviewed with VC Seitz the economic condition of the
State of
· Reviewed and discussed the current and future status of
University Advancement with VC Mickey Dowdy.
The Committee was pleased to hear of the goal of University Advancement
to increase the foundations contribution to the overall ECU budget.
· Reviewed and discussed the budget forecast with Director
of Athletics Terry Holland and Associate Director Nick Floyd.
· Through question and answer sessions with each
administrator, the UBC was able to gain greater insight into the ECU budget and
how budget cuts would affect each area.
· All administrators provided candid answers to the UBC’s
questions, which was appreciated by the members.
· Members became aware of the dynamic environment
surrounding the current budget and realized that it is difficult at any time to
know what the final budget conditions will be for 2009-2010and beyond.
· The Committee organized one open forum with VC Seitz to
provide students, staff, and faculty the opportunity to better understand
budget matters affecting ECU.
5. Reports
to the Faculty Senate (include dates and resolution numbers).
·
April 15, 2010 –
Advice to the Chancellor was reported to Marianna Walker, PhD Chair of the
Faculty Senate.
6. Business
carried over to next year (list in priority order).
·
Continue to
investigate alternative sources of funding (advancement, grants, etc.) to
support the University mission.
·
Investigate the
financial implications of providing needed services to reach GA retention goals
in the face of rising enrollment.
·
Investigate
long-term budgetary consequences of heavy reliance upon enrollment growth
funding.
7. Evaluation
of the committee (include anything that hindered or assisted the
committee's
work during the year).
A. Charge: Appropriate
B. Personnel: Committee worked well together
C. Attendance: Good.
D. Responsibilities: Committee serves as a communication link
between the Chancellor and the Faculty
E. Activities: With the continuously changing economy, the
Committee focused on ensuring that decisions involving the budget are
transparent to the students, staff, and faculty of the University
8. Suggestion(s)
to the Chair of the Faculty and/or Faculty Senate for improving the
effectiveness of the committee.
·
Members believe
that the UBC serves an important role interacting with the Chancellor’s
administration and the Faculty Senate.
9. Does
the Committee’s organizational meeting next year need to be earlier than the
date set this year? No
Signed: Chairperson _____________________________
Secretary _____________________________
April 15, 2009
Steve Ballard,
Ph.D.
Chancellor,
Dear
Chancellor Ballard:
Enclosed are
the University Budget Committee’s budgetary recommendations for the academic
year 2009-2010. In these difficult
economic times, the Committee appreciates the open and candid manner with which
you and your administration have embraced the work of the Committee. The members recognize that the current budget
environment precludes any of us from knowing the full extent of budgetary
issues confronting the
The charge of
the University Budget Committee is to advise you and report to the Faculty
Senate. The enclosed recommendations are
our means to provide you with the advice you require and will be reported to
the Faculty Senate as per our charge.
Sincerely,
Timothy P.
Gavin, Ph.D.
Chair, University
Budget Committee
Attachment
cc: Marianna
Walker, Ph.D., Chair of the Faculty Senate
University
Budget Committee members
University Budget Committee Report to the Chancellor
April
15, 2010
Recommendations
1.
Budget cuts and
allocation of new funding should be made in line with the Value Statement of
the Board of Governors and the Board of Trustees policy framework for resource
allocation that protect to the greatest extent possible the academic core
and our commitment to teaching, research,
and service.
2.
Budgetary cuts should
minimize any adverse effects on student learning or the safety of students and
University personnel.
3.
Consistent with the
views expressed by your administration, budgetary cuts should seek to prevent
or if necessary minimize reductions in force.
4.
It
is important to continue open lines of communication and transparency among all constituencies (students, staff, faculty,
and administration) of the University.
5.
Budget cuts should minimize
damage to the University in ways that are not easily reversed upon the return
of an improved economy.
6.
Budgetary cuts should
be avoided that adversely affect areas of revenue generation including but not
limited to student credit hours, grants and contracts, and medical services.
7.
The University should
continue to review efficiencies to realize cost-savings.
8.
The Budget Task Force
should remain in place until the budget outlook has improved.
9.
The University should
continue to pursue appropriate state reimbursement for indigent care provided
by ECU Physicians.
10. The
University should continue to pursue appropriate state funding of the dental
school.