COMMITTEE: Admission and Retention Policy Committee

MEETING DATE & TIME: February 02th of 2009 (4:00PM to 5:30pm)

PERSON RESIDING: Wendy Sharer

REGULAR MEMBERS IN ATTENDANCE: Dana Espinosa,, David Siegel, , Natale Stewart Xiaoming Zeng, Baohong Zhang, Gary Levine

EX-OFFICIO MEMBERS IN ATTENDANCE: David Kemble, Shahna Arps

OTHERS IN ATTENDANCE: none

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ACTIONS OF MEETING

 

Agenda Item: Approval of minutes from meeting on December 01st of 2008 (Dana Espinosa and Natalie Stewart).

 

Discussion: None

 

Action Taken:  The minutes were unanimously approved without edits.

 

Assigned Additional Duties To:  N/A

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ACTIONS OF MEETING

 

Agenda Item:  Revision of proposes changes to the Course Roll Verification Section of the Faculty Manual.

 

Discussion: Wendy Sharer and Gary Levine discussed the objections that came up at the Faculty Senate Meeting when the revision was proposed. These objections related mainly to outdated and possibly inaccurate terms used in the document. The committee discussed ways to address the concerns.

 

Action Taken: Recommendation that twice each semester, the registrar sends “class enrollment verification” to all instructors.

 

Assigned Additional Duties To:  Wendy Sharer will revise the faculty manual section and solicit feedback via email from the Admission and Retention Policy committee.

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ACTIONS OF MEETING

 

Agenda Item:  Discussion of possible revisions to Faculty Manual section on examinations.

 

Discussion: Wendy Sharer and Gary Levine had previously met with Jan Tovey and Marilyn Sheerer regarding faculty who do not meet students for their final exam times or who schedule alternative exam times, deviating from the schedule developed by the Calendar Committee. Minor changes were suggested for the proposed revision. For Section 1: Academic Procedures and Policies (second paragraph), it was recommended to insert text as follows (see bold-face text): “A student who is absent from an examination without excuse will be given an F for the course.” Gary Levine recommended that, in addition to this change in the faculty manual, the committee suggest that faculty work with the Calendar Committee to devise a database of final exam and final graded assignment dues dates each semester.

 

Action Taken: A motion to approve the revised section as amended was made by David Siegel and a second by Baohong Zhang.

 

Assigned Additional Duties To:  Wendy will make the revision and forward the changes to the Agenda Committee for consideration for the February Faculty Senate agenda.

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ACTIONS OF MEETING

 

Agenda Item:  Discussion /Drafting of Report in response to Section 2.8 of the Strategic Enrollment Management Task Force.

 

Discussion: Continued discussion from December meeting about the appropriateness of a first semester freshman taking an online course.  Discussed the possibility of an orientation for Distance Education students before registration and/or a Distance Education module as part of the COAD curriculum. Also discussed proposed revisions to the forgiveness policy, extension of the “no penalty” drop date, and the GPA guidelines for academic probation and suspension.

 

Action Taken: N/A – Discussion of the committee’s response to Section 2.8 of the SEMTF report will continue at the March 02 meeting.

 

Assigned Additional Duties To:  At our March 02, 2009 meeting the Admission and Retention Policy Committee may need to schedule an additional meeting to craft our response to the Strategic Enrollment Management Task Force by the deadline.

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ACTIONS OF MEETING

 

Agenda Item:  Adjournment

 

Discussion: N/A

 

Action Taken:  The members of the Admission and Retention Committee unanimously voted to adjourn the meeting at 5:30pm.

 

Assigned Additional Duties To:  N/A

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