COMMITTEE: Admission and Retention Policy Committee
MEETING DATE & TIME: February 02th
of 2009 (4:00PM to 5:30pm)
PERSON RESIDING: Wendy Sharer
REGULAR MEMBERS IN ATTENDANCE: Dana Espinosa,, David Siegel,
, Natale Stewart Xiaoming Zeng, Baohong Zhang, Gary
Levine
EX-OFFICIO MEMBERS IN ATTENDANCE: David Kemble, Shahna Arps
OTHERS IN ATTENDANCE: none
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ACTIONS
OF MEETING
Agenda
Item: Approval of minutes from
meeting on December 01st of 2008 (Dana Espinosa and Natalie Stewart).
Discussion: None
Action
Taken: The minutes were unanimously approved without
edits.
Assigned
Additional Duties To: N/A
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ACTIONS
OF MEETING
Agenda
Item:
Revision of proposes changes to the Course Roll Verification Section of
the Faculty Manual.
Discussion: Wendy Sharer and Gary Levine discussed the objections
that came up at the Faculty Senate Meeting when the revision was proposed.
These objections related mainly to outdated and possibly inaccurate terms used
in the document. The committee discussed ways to address the concerns.
Action
Taken: Recommendation that twice each
semester, the registrar sends “class enrollment verification” to all
instructors.
Assigned
Additional Duties To: Wendy Sharer will revise the faculty manual
section and solicit feedback via email from the Admission and Retention Policy committee.
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ACTIONS
OF MEETING
Agenda
Item:
Discussion of possible revisions to Faculty Manual section on
examinations.
Discussion: Wendy Sharer and Gary Levine had previously met with
Jan Tovey and Marilyn Sheerer regarding faculty who do not meet students for
their final exam times or who schedule alternative exam times, deviating from
the schedule developed by the Calendar Committee. Minor changes were suggested
for the proposed revision. For Section 1: Academic Procedures and Policies
(second paragraph), it was recommended to insert text as follows (see bold-face
text): “A student who is absent from an examination without excuse will be
given an F for the course.” Gary
Levine recommended that, in addition to this change in the faculty manual, the
committee suggest that faculty work with the Calendar Committee to devise a
database of final exam and final graded assignment dues dates each semester.
Action
Taken: A motion to approve the
revised section as amended was made by David Siegel and a second by Baohong
Zhang.
Assigned
Additional Duties To: Wendy will make the revision and forward the
changes to the Agenda Committee for consideration for the February Faculty
Senate agenda.
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ACTIONS
OF MEETING
Agenda
Item:
Discussion /Drafting of Report in response to Section 2.8 of the
Strategic Enrollment Management Task Force.
Discussion: Continued discussion from December meeting about the
appropriateness of a first semester freshman taking an online course. Discussed the possibility
of an orientation for Distance Education students before registration and/or a
Distance Education module as part of the COAD curriculum. Also discussed proposed revisions to the forgiveness policy,
extension of the “no penalty” drop date, and the GPA guidelines for academic
probation and suspension.
Action
Taken: N/A – Discussion of the
committee’s response to Section 2.8 of the SEMTF report will continue at the
March 02 meeting.
Assigned Additional Duties
To:
At our March 02, 2009 meeting the Admission and Retention Policy Committee
may need to schedule an additional meeting to craft our response to the
Strategic Enrollment Management Task Force by the deadline.
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ACTIONS
OF MEETING
Agenda
Item:
Adjournment
Discussion: N/A
Action Taken: The members of
the Admission and Retention Committee unanimously voted to adjourn the meeting
at 5:30pm.
Assigned
Additional Duties To: N/A
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