COMMITTEE: Calendar

MEETING DATE: August 29, 2007

PERSON PRESIDING: John Crammer

ATTENDEES: Shanan Gibson, Punam Madhok, Johna Faulconer, Donna Kain, John Crammer, Kathleen Row, Linda Teel

EX-OFFICIO: Angela Anderson, Mary Farwell

VISITORS: Mark Taggart

The meeting was called to order at 2:00 pm in Rawl 142 by John Crammer as chair of last year’s committee. This is the organizational meeting of the 2007-2008 committee. The members introduced themselves.

Mark Taggart, Chair of the Faculty, talked to the committee. He said that the committee did a good job last year and worked well together. He admires the efforts to reach out to Pitt schools and hopes that we will continue to do that. He is willing to be of assistance in any way. He thanked the committee for catching complications in dates in the faculty information calendar.

Officers were elected as follows:

Chair: John Crammer (nominated by Mary Farwell and seconded by Johna Faulconer)

Vice Chair: Shanan Gibson (nominated by Farwell and seconded by Angela Anderson)

Secretary: Johna Faulconer (nominated by Shanan Gibson and seconded by Anderson)

The next meeting will be at12:00 noon on Wednesday September 19. The calendar for 2009-2010 should be submitted to the Faculty Senate for approval at their March 18, 2008 meeting. From the annual report for last year’s committee business carried over included coordinating calendars with the county schools and Pitt Community College and forming a subcommittee to develop a faculty information calendar. The Faculty Senate liked the concept of a faculty information calendar but had questions about who would be responsible for creating and maintaining it. Units might want to make modifications specific to the unit; some flexibility in dates is allowed.

The committee set goals for the current year:

1. Encourage more interaction with SGA.

2. Create calendar for 2009-2010.

3. Update internal guidelines.

4. Continue communications & consultations with Pitt Community College and Pitt County schools.

5. Form a subcommittee to develop a faculty information calendar.

Internal Guidelines for calendars should be updated to reflect the start for the Fall semester and having three weeks off between the summer and fall sessions.

Anderson asked the committee to accept several changes to the calendar made during the summer as editorial. The schedule change dates for the Fall were extended. The dates for transfer students were removed (they had been inserted at the request of the former Director of Admissions). Commencement in the Spring was moved to Friday; the unit ceremonies are to occur after the university commencement and students cannot wear academic regalia at unit ceremonies). Faulconer said the change may cause problems in the Fall. Anderson will ask the committee in charge of commencement our questions and report back to the committee. Faulconer said the change will impact academic units, hotels, restaurants, and others. Faulconer told Angela that we all appreciate her hard work for the committee.

The committee looked at a spreadsheet format for an initial draft for the 2009-2010 calendar. Several modifications were made (mainly moving the Fall semester to start one week later). The internal guidelines were modified to state that the Fall semester should end no later than December 18.

The committee will next meet at 12:00 noon on Wednesday, September 19. Crammer will make revisions to the draft of the 2009-2010 calendar and distribute the preliminary draft to the committee before the next meeting. Angela Anderson will report to the committee on commencement; other items on the agenda are to form a subcommittee to work on the faculty information calendar and the committee will work on the 2009-2010 calendar.

Meeting adjourned at 2:40 pm.