MEETING DATE: August 26, 2010
PERSON PRESIDING: Shanan Gibson
ATTENDEES: Terry
Jones, Sachiyo Shearman, Shanan Gibson, Reid Parker, Margit Schmidt, John
Crammer
EX-OFFICIO: Angela
Anderson, Patrick Carr, Kimberly Heidal
VISITORS: JoLynne
Daughtry, Lori Lee
The meeting was called to
order at
The committee then elected
officers for the current academic year.
John Crammer nominated (Reid
Parker seconded) Gibson for chair. She
was elected.
Crammer nominated (Parker
seconded) Terry Jones for vice chair.
She was elected.
Gibson nominated (Parker
seconded) Crammer for secretary. He was
elected.
Gibson started business
carried over from last year: creating a
visual form of the calendar. She pointed
out that ITCS has done something better.
JoLynne Daughtry from ITCS talked to the committee about what they had
done. They created an ICS calendar that
can be downloaded to outlook. To do
this, a calendar for the next semester needs to be created about a month before
the semester starts (August 1 for Fall; December 1 for Spring, and April 1 for
Summer). They have had about 300 downloads so far; instructions for downloading
the calendar are on the academic calendar web page. They would like assistance from the committee
for adding events to the calendar.
Students have access as well as faculty and staff and would like access
from hand-held devices. Gibson pointed
out that someone would have to do this every semester (the task should not be
dumped on Lori Lee in the Faculty Senate office). This should be the responsibility of the
Calendar Committee (Lee said the person who does this could be her graduate
assistant). Gibson asked for the
committee’s thoughts on this (we create calendars two years out); we would need
to do the 2011-12 calendar now. Angela
Anderson said she definitely likes this (she currently uses two monitors). Gibson added that it would be useful to
indicate mobile format capability.
Kimberly Heidal said that she would like to have it on iPhone. Gibson asked whether doing this would be a
labor issue; it would not be much more work than we do now. Parker said that we could do this as a
group. Lee said that she could train
members of the committee each year.
Gibson noted that it appears to be unanimous that we do this. Daughtry pointed out that we need to work on
coordinating this; the current download is only for Fall 2010. We do not want to create the download too
early; once the download is done, it cannot be updated. We might add a statement “Notice: this is
accurate as of given date”. Gibson noted that on August 1 school is not in
session; the date for Fall should be May 1.
Daughtry emphasized that the calendar should not be released too
early. Parker suggested releasing Summer
and Fall on April 1. Daughtry asked if
November 1 would be better for Spring.
Anderson and Gibson agreed that this is a good idea. Lee asked Daughtry if she could send
something out to all the faculty.
Daughtry showed a demo screen to the committee. Gibson thanked Daughtry for presenting this
to the committee.
Gibson said that since the
committee has no standard meeting time, she requested that the members send her
their schedule times and she would set up a meeting time. The committee meets once per month and
presents the proposed calendar to the Faculty Senate in March.
The committee returned to business
carried over from last year. Gibson
noted that the committee tries to coordinate with Pitt Community College and
Pitt County Schools. Anderson noted that
the county schools’ calendar is not released until spring. Gibson also noted that we look at calendars
from the other UNC schools for information; Crammer volunteered to pull up the
calendars for the other schools. Gibson
asked whether the committee should create a faculty information calendar
containing dates specific to the faculty.
This will be left as an ongoing task.
She asked for opinions as to what should be on the calendar.
New business concerns include
establishing a process for making editorial changes and revisions to previously
approved calendars and consideration of creating a final examination schedule
for Distance Education classes. Sachiyo
Shearman asked about exam for night classes; their dates and times are in the
narrative description above the dates and times for common exams and day
classes. Margit Schmidt asked about the
conflict in exams for 5:00 classes and common exams; it was noted that this has
become more of a problem as more undergraduate classes are being taught at
5:00.
The committee established
goals for the current year:
Gibson pointed out that
Crammer has drawn up a draft calendar for 2012-13. Crammer also distributed a handout of key
dates for old calendars and dates for ending Fall and starting Spring
semesters.
Gibson will set a date for
the next meeting and notify the committee.
The meeting was adjourned at 10:40
a.m..