COMMITTEE:                      Calendar


MEETING DATE:                September 16, 2008


PERSON PRESIDING:         John Crammer


ATTENDEES:       Punam Madhok, Johna Faulconer, Donna Kain, John Crammer, Linda Teel, Terry Jones


EX-OFFICIO:        Steve Cerutti, Mary Farwell


VISITORS:             Janice Tovey


The meeting was called to order at 4:00 pm in Rawl 142 by John Crammer as chair of last year’s committee.  This was the organizational meeting of the 2008-2009 committee.  The members introduced themselves. 


Janice Tovey, Chair of the Faculty, talked to the committee. She complimented the committee on the work done in developing the 2009-2010 calendar.  She acknowledged the efforts to reach out to Pitt schools and hopes that the committee will continue to do that.  She is willing to be of assistance in any way.  She thanked the committee for the work that is done annually in creating the calendar.


Officers were elected as follows:

Chair:                      Shanan Gibson  

Vice Chair:             Johna Faulconer

Secretary:              Linda Teel


Upon election of the new officers, Johna Faulconer, in the absence of the elected chair, initiated discussion of goal setting and new business.  The calendar for 2010-2011 should be submitted to the Faculty Senate for approval at their March 31, 2009 meeting.  From the annual report for last year’s committee business carried over included coordinating calendars with the county schools and Pitt Community College, continuing to compare ECU calendar with calendars at other UNC schools, exploring a week break at Thanksgiving, continuing study of faculty information calendar, and talking with the Graduate Administrative Board about dates in the calendar concerning graduate students. 


The committee set goals for the current year:

1.        Create and finish calendar for 2010-2011 by February to be presented at the March 17th Faculty Senate Agenda meeting.

2.        Contact Graduate Administrative Board about dates in the calendar relevant to graduate students.

3.        Review common exam schedule and conflicts with 5:00 pm classes.

4.        Continue communications & consultations with Pitt Community College and Pitt County Schools.

5.        Compare ECU calendar with calendars at other UNC schools.

6.        Explore week break at Thanksgiving.

7.        Study faculty information calendar.


Faulconer discussed several items that will need to be considered in the development of the 2010-2011 calendar including move-in day, inclement weather, comparison to other colleges and universities, fall break in relationship to Thanksgiving break, and other suggestions that may be presented to the committee.  Linda Teel shared the 2009 Pitt Community College and Pitt County Schools calendars with the committee. 


The committee looked at a spreadsheet format listing start dates, breaks, holidays, last day of classes, reading days, final exams, commencements and last day to drop for 2007-2008 academic calendars for UNC system schools.  Janice Tovey was asked to have the appropriate committee review the “last day to drop” at ECU in comparison to other UNC schools.  ECU has the earliest drop date.


The committee will next meet at 10:00 am on Wednesday, October 15.  The committee will work on the 2010-2011 calendar.  On behalf of the committee, Faulconer expressed appreciation for all the expertise Crammer had shared with the committee during his past years of service.             Meeting adjourned at 4:48 pm.