Faculty Senate Resolution #03-08
Editorially revised – September 2003, November 2003, April 2004,
September 2004, July 2005, May 2007
University Curriculum Committee
Course
Submission Procedures
The University Curriculum
Committee has an e-mail account for the submission of electronic curriculum
forms, proposals, and memoranda of request. Inquiries about the guidelines for
submitting curriculum packages may also be sent to Undergraduate Curriculum Submissions
All
materials for review and action by the Committee must be sent to the committee
chair at cucsubmissions@ecu.edu as an e-mail attachment.
One signed copy of the signature form
for each curricula package must
also be received by the committee chair before the committee considers the package. All
materials for consideration must be received by the chair by 5:00 p.m., two
weeks prior to the scheduled committee meeting. The electronic format files
will be posted to the committee web site for viewing by all interested parties.
It is the responsibility of proposers submitting materials to the
committee to ensure that the hard copy and the electronic files are received by
the chair by the deadline. It is not necessary to mail copies to all committee
members.
Before
Submitting to the UCC:
Before the University Curriculum
Committee will consider a curriculum revision package, the proposers must complete
each of the following steps:
1)
Secure
approval of the college/school/dept. curriculum committee for the requested
curriculum changes. The college/school/dept. curriculum committee chair must
sign one signature form (see below) for changes being submitted.
2)
Secure
approval from the Academic Standards Committee (ASC) for Foundations Curriculum
credit, if applicable. Signature from the chair of ASC is required on the
signature form.
3)
Secure
approval from the Writing Across the Curriculum (WAC)
Committee for Writing Intensive Credit (WI), if applicable. Signature from the
chair of WAC is required on the signature form.
4)
Secure
approval from the Council for Teacher Education (CTE) if curricula revision has
any impact upon any course required for a teacher education program. Signature
from the chair of CTE is required on the signature form.
5)
Secure
e-mail verification from the Office of the Registrar for any new or unbanked
course numbers. Secure e-mail verification from the Office of Academic Programs
for proposed new prefixes. These e-mails should be included as part of the
curricula package submitted electronically to the UCC.
UCC
Submission Process:
The process the unit/college/school
liaison uses to submit curricular changes to the UCC is:
1) Prepare a complete curriculum package
(described below). Each electronic document should be prepared in Microsoft
Word format (.doc). Save each required e-mail in Outlook format (.msg). Do not send any part of the package until it is
fully completed.
2) Fill out one signature form for
the entire curriculum package, collecting all of the appropriate signatures
described above.
1) Attach each electronic item in the
curricula package to an e-mail and send to: cucsubmissions@ecu.edu. Materials must be submitted electronically by 5:00 p.m.,
two weeks prior to the scheduled UCC meeting.
2) Prepare one hard copy of the entire
curriculum package and deliver the hard copy and the completed signature
form to the University Curriculum Committee chair by 5:00 p.m., two weeks
prior to the scheduled UCC meeting.
3) The UCC chair will send an e-mail receipt
of your electronic package. A few days prior to the committee meeting, the
chair will notify all proposers of the time that they should appear before the
committee.
Warning: Occasionally, electronic mail
inexplicably disappears. It is the responsibility of the proposing unit to
verify that the UCC chair has received the submission. If the UCC chair does
not confirm receipt, the unit liaison should contact the chair.
Complete
Curriculum Package:
A complete curriculum package consists of
a collection of electronic files. Each file should be in Microsoft Word format
(.doc) except for e-mail messages, which should be in Microsoft Outlook format
(.msg). Any electronic files not in these formats
will be returned, delaying their consideration. Moreover, it is important that
you turn off the track changes option in Microsoft Word. Any Word file submitted with track
changes turned on will be returned. The required files that
comprise a complete curriculum package are:
1) Explanatory Memo: A separate Microsoft Word document
containing a cover memo outlining the package that is being submitted.
2) Course Proposal Forms: Separate Microsoft Word document(s) for each
new or revised course proposal form, or, use the banking/unbanking form if
appropriate.
3) Marked Catalog Copy: A separate Microsoft Word document containing marked catalog
copy, clearly illustrating the proposed curricula revisions to the existing catalog.
Catalog copy includes both degree requirements and course descriptions. Catalog revisions must be marked as
follows:
·
Deletions
should be marked in red, strikeout font
·
Additions
should be marked in blue, underline font
4)
Final (unmarked) Catalog Copy: A separate Microsoft Word document
containing the final catalog copy exactly
as it should appear in the next catalog.
5)
E-mail
messages from the registrar’s office, affected departments, etc.
NOTE: Any curriculum package not adhering to
these requirements will be returned, thus delaying its consideration by the
UCC.