COMMITTEE:
Faculty Governance
MEETING DATE: January 11, 2006,
3:00 p.m. to 4:45 p.m.
PERSON PRESIDING:
Puri
REGULAR MEMBERS IN ATTENDANCE: John Cope, Edson Justiniano, Nanyoung Kim, Bob
Morrison, Puri
EX-OFFICIO MEMBERS IN ATTENDANCE: Mary Gilliland,
Catherine Rigsby, and Paul Zigas
OTHERS IN ATTENDANCE:
Lori Lee
ACTIONS OF MEETING
Agenda Item: Review of electron balloting
capability
Discussion: Catherine Rigsby
reported that according to Jack Brinn the university
doesn’t currently have the capability for secure electronic balloting. In addition secure electronic communication
is not in place.
Action Taken: None
The committee
then began reviewing the agenda from the email distributed by chair
Agenda Item: Appendix D reference to the
timeline in Part XIII
Discussion: The reference to the timeline
in Part XIII has not yet been added to Appendix D.
Action Taken: A motion was made by Rigsby
and seconded by Justiniano to include the sentence . The timeline for
these processes is set forth in Part XIII. of the ECU Faculty Manual. as the last sentence
in the preamble of Appendix D section IV.
The committee voted approval.
Agenda Item: Add election of search committees to the duties of Unit
Personnel Committees.
Discussion: The previous version of
the Appendix had the election of search committees misplaced.
Action
Taken: Justiniano moved
and Ribsby seconded a motion to include the following
statement as item 10 of additional roles of the Unit Personnel Committee: The personnel committee may elect a search committee of
voting faculty to fulfill the responsibilities of soliciting and screening
applicants and recommending to the unit’s Personnel Committee candidates for
initial appointments. The motion passed.
Agenda
Item: Change re-employment to contract renewal.
Discussion: There was inconsistent use of the terms
contract renewal and re-employment in relation to retaining fixed-term faculty
members.
Action
Taken: Rigsby moved and Justiniano seconded a motion to replace re-employment with
contract renewal wherever it appears as it relates to fixed-term faculty
members.
Agenda
Item: Additional titles for fixed-term faculty
members
Discussion: Section II.A.1.a does not have all the titles
listed by the UNC Code.
Action
Taken: Rigsby moved and Kim seconded that the following titles be
added: artist in residence, writer in residence, adjunct
instructor, adjunct assistant professor, adjunct associate professor, and
adjunct professor.
The motion was approved.
Agenda
Item: Use of the visiting title
Discussion: The statement on the use of the visiting
title more appropriately belongs in Appendix C with a description of the
titles.
Action
Taken: The committee approved moving the following
statement from Appendix D to Appendix C.
The visiting title shall not be used for
periods of time beyond the initial date of employment. It shall be used only for those fixed-term
faculty members who are visitors, temporary replacements, or for whose
disciplines the institution in good faith expects to have only a short-term
need. Use of the visiting title for
extended periods of time is a misuse of this title.
Agenda
Item: Promotion of fixed-term faculty members
Discussion: There was discussion about whether special
promotion committees should be established for promotion of fixed-term faculty
members for advancement in titles, or whether this should be done by the
personnel committee.
Action
Taken: Rigsby moved and Justiniano seconded a motion to include the following
statement as item 11 of additional roles of Unit Personnel Committee: Making
recommendations for advancement in title for fixed term faculty. The motion
passed.
Agenda
Item: Portfolio for evaluation of fixed-term
faculty members
Discussion: The use of the term portfolio for fixed-term
faculty and dossier for tenure-track faculty would distinguish the types of
information required for evaluation.
Action
Taken: Morrison moved and Gilliland seconded that the
term dossier be replaced with portfolio in section II.B.2 when referring to the
evaluation of fixed-term faculty members.
The motion passed.
Agenda
Item: Selection of external peer reviewers
Discussion: There had been an expression of concern about
Unit Personnel Committees selecting external reviewers for promotion to
professor because there could be situations where junior faculty members were
making that selection for the promotion of senior faculty members. However, if a promotion committee has two
outside members and one member from inside the department, that selection might
effectively be made by one person in the department. The committee decided a compromise position
would be to have the Tenure Committee select the external reviewers.
Action
Taken: Zigas moved and
Gilliland seconded a motion to include the following statement as an additional
role of the Unit Tenure Committee: Produces a list of possible external reviewers and selects
external peer reviewers from lists produced by the Committee and by the
candidate (see Section IV.E).
Agenda
Item: Roles of the Tenure Committee and its
subcommittees
Discussion: Some Unit Tenure Committees are very large
and there is a need to form subcommittees.
An new section on additional roles of the
Tenure Committee with a preamble would help clarify the roles of the Tenure
Committee, and the process for making appropriate subcommittees.
Action
Taken: Rigsby moved and
Gilliland seconded a motion that the following section c be added to describe
some of the roles of the Unit Tenure Committee:
c.
Additional
roles of the unit Tenure Committee.
A
Code Unit may establish, in its Code of Operation, procedures for fulfilling
their additional roles; however, if the Code of a unit is silent in this
regard, it is hereby established that the entire membership of the unit Tenure
Committee will participate in these additional roles. In accordance with the unit code, if the
unit’s Tenure Committee has more than five members, the unit Tenure Committee
may elect a subcommittee of at least five members to participate in these
additional roles. The unit Tenure Committee (or properly constituted subcommittee):
1.
Consults with the unit administrator who writes a progress toward tenure
letter to each probationary term faculty member as described in Section II.C.4.
2.
Produces a
list of possible external reviewers and selects external peer reviewers from
lists produced by the Committee and by the candidate (see Section IV.E).
3.
Selects, with
the unit administrator, the research and creative activity materials to be sent
to external peer reviewers (see Section IV.E).
The
motion passed.
Agenda
Item: Redundancy in section II.A.3
Discussion: This section has a redundant statement on the
criteria for evaluation.
Action
Taken: Gilliland moved to change the two sentences on
criteria in this section to read: Criteria for evaluating faculty performance shall be
discussed by the unit administrator in a meeting with each fixed-term and
probationary-term faculty member at the beginning of the first term of
employment and at the beginning of each academic year thereafter. A
summary of this discussion shall be placed in the faculty member’s
personnel file. The responsibility for calling this meeting is with the unit
administrator
Agenda
Item: Editorial changes
Discussion: Several editorial changes were made. The “Office of the President” was replaced
with “General Administration” to reflect changes made by the new UNC president. A contradiction between IV.A.1.C.1 and IV.A.2
was resolved. In
section IV.B. Personnel Committee was replaced with Tenure
Committee. In section IV.H “shall” was
inserted in the first statement.
Agenda
Item: Paul Zigas reported
on the appeals process as it relates to non-reappointment or non-conferral of
permanent tenure. No changes were made.
Agenda
Item: Annual progress toward tenure letters
Discussion: It was considered too much to have the PAD
updated every year before the progress toward tenure letters are written.
Action
Taken: The committee approved replacing PAD with
annual reports in the first line of section II.C.4.
Committee
members were asked to notify Chair Martinez of their availability to participate in three 1-1/2 hour open hearings
during the weeks of January 23 - February 3.
The
next meeting is January 18, 2006.
The
meeting adjourned at 4:45 p.m. with thanks from Chair Martinez.
Submitted by Co-Secretary
Bob Morrison