COMMITTEE: Faculty Governance Committee
MEETING DATE: December 13,
2006
PERSON PRESIDING: Puri
REGULAR MEMBERS IN ATTENDANCE: Tricia Anderson, Mary Gilliland, Mark
Jones, Edson Justiniano, and Bob Morrison
EX-OFFICIO MEMBERS IN ATTENDANCE: Kristen Bonatz,
Deirdre Megeean, James LeRoy Smith, and Mark Taggart
OTHERS IN ATTENDANCE: Lori Lee
ACTIONS OF MEETING
Agenda Item:
Approval of the minutes of November 8, 2006.
Action Taken: The minutes of the November 8, 2006 were
approved.
Agenda Item:
Approval of the minutes of November 29, 2006.
Action Taken: The minutes of the November 29, 2006 were
approved.
Agenda Item: Revised Part XII
Discussion: Initial discussion centered around the
implications of the cumulative report requirements and whether some additional
clarification might be needed. The
committee reviewed the changes to the cumulative report form and the ECU
Personnel Action Summary Form that would go the Chancellor and the Board of
Trustees. Minor changes were made to the
Cumulative Report Form.
Action Taken: Justiniano moved to approve the attachments
to part XII of the Faculty Manual, the East Carolina University Personnel Action Summary
Form, and the format for the Cumulative Report For
Reappointment, Promotion, and Tenure. The motion passed. The
proposed Part XII of the Faculty Manual with attachments is included at the end
of these minutes.
Agenda Item: Faculty evaluation of administrative officers
Discussion: The committee had previously decided not to go
with the IDEA evaluation for the vice chancellors, the deans, and the directors
of the Academic L:ibrary Services and the Health Sciences Library (October 25,
2006). The committee clarified the
document by including the titles of administrators on the academic council to
be included in the evaluation. The
document Faculty Review of Administrative Officers at
Action:
Agenda Item: Continued review of the document Faculty Review
of Administrative Officers
Discussion: The committee continued to review and revise
the remainder of Part A beginning with the Service item.
Action: No formal action taken. This discussion will be continued at the next
meeting.
The committee briefly discussed reported irregularities in the search
process.
The meeting adjourned at 4:35 p.m.
NEXT MEETING: Wednesday,
January 10, 2007
ITEMS TO BE DISCUSSED: The committee will continue
reviewing the Faculty Review of Administrative Officers document.
Submitted by Bob Morrison,
acting secretary for the day
Faculty Senate Agenda
January 30, 2007
Attachment 3.
FACULTY GOVERNANCE COMMITTEE REPORT
Proposed Revisions to the
Proposed
Revisions to ECU Faculty Manual, Part XII. Personnel Action Dossier
(Additions
are noted in bold print and deletions are noted in strikethrough.)
The
Personnel Action Dossier (PAD) is a collection of documents and lists of accomplishments
in summary form that provides a record of the accomplishments of a faculty
member seeking reappointment, promotion, or tenure. A PAD is compiled in a manner described in
Appendix D of the East Carolina
University Faculty Manual each time a personnel action for reappointment,
promotion, or tenure takes place. Each
PAD becomes part of the faculty member’s permanent personnel file and is not
returned to the faculty member.
The
Personnel Action Dossier shall include the following items:
A. A properly executed ECU Cumulative Report
for Reappointment, Promotion and Tenure (see Attachment 1) is
required for all personnel actions.
It is the responsibility of the faculty member to have prima facie
evidence of all activity listed in this report available for inspection, if
requested, by reviewers at any level of the personnel action process.
Actions involving
tenure and promotion also require a properly executed ECU Personnel Action Summary Form (see Attachment 2).
B. Recommendations
(Note: The documents listed here will be
added by the appropriate official as the Personnel Action progresses.)
1. For reappointment:
a. Unit Tenure Committee’s recommendation,
signature of the chair of the unit Personnel Committee, and date
b. Unit administrator’s recommendation,
signature, and date
c. Dean's
recommendation, signature, and date
d. Provost/Vice
Chancellor’s recommendation, signature, date
2. For tenure or
reappointment:
a. A
cumulative evaluation in narrative form of the candidate’s teaching, research,
service, and any other relevant duties, prepared by the unit Tenure Committee.
b. A
cumulative evaluation in narrative form of the candidate’s teaching, research,
service, and any other relevant duties, prepared by the unit administrator.
c.
Unit Tenure Committee's recommendation, signature of the chair of the
unit Personnel Committee, and date
d.
Unit
administrator’s recommendation, signature, and date
e.
Dean's
recommendation, signature, and date
f.
Provost/Vice
Chancellor’s recommendation, signature, date
3. For promotion:
a. A cumulative
evaluation in narrative form of the candidate’s teaching, research, service,
and any other relevant duties, prepared by the unit Promotion Committee.
b. A cumulative
evaluation in narrative form of the candidate’s teaching, research, service,
and any other relevant duties, prepared by the unit administrator.
c. Unit
Promotion Committee’s recommendation, signature of the chair of the unit
Personnel Committee, and date
d. Unit
administrator’s recommendation, signature, and date
e. Dean's recommendation, signature, and date
f. Provost/Vice
Chancellor’s recommendation, signature, date
C. Records of Evaluation
1. For evaluation for
reappointment decisions:
a. Copies
of the criteria for reappointment tenure
set forth by the code unit of the faculty member.
b. Copies
of all written communications with the candidate on progress toward tenure,
including all annual evaluations over the period of time appropriate to the
decision.
c. Records
of the discussions on annual evaluation meetings with the unit administrator
(see Appendix C. III.).
d. Records
of the assigned teaching duties and responsibilities including indication of
released time over the period of time appropriate to the decision (see Part V.
H).
e. Records
of the annual discussions on the criteria for evaluating faculty performance.
2. For
evaluation for tenure decisions:
a. Copies
of the criteria for tenure set forth by the code unit of the faculty member.
b. Copies
of all written communications with the candidate on progress toward tenure,
including all annual evaluations over the period of time appropriate to the
decision.
c. Records
of the discussions on annual evaluation meetings with the unit administrator
(see Appendix C. III.).
d. Records
of the assigned teaching duties and responsibilities including indication of
released time over the period of time appropriate to the decision (see Part V.
H).
e. Records
of the annual discussions on the criteria for evaluating faculty performance.
f. Copies
of all communication with external reviewers, copies of the external reviews,
and a listing of the documents reviewed.
3. For
evaluation for promotion to associate professor or professor:
a. Copies
of the criteria for promotion set forth by the code unit of the faculty member.
b. Copies
of all annual evaluations over the period of time appropriate to the decision.
c. A
record of the assigned teaching duties and responsibilities including indication
of reassigned time over the period of time appropriate to the decision. (see
Part V, H)
d. Copies
of all communication with external reviewers, copies of the external reviews,
and a listing of the documents reviewed.
In cases of application for tenure with simultaneous
promotion, items B and C should be combined as appropriate.
D. Supporting
materials
The faculty member, in consultation with the unit administrator and the chair
of the unit personnel committee, may add materials in support of the activities
and accomplishments listed in the ECU
Cumulative Report for Reappointment, Promotion and Tenure (subject to size
limitations in section G. below).
E. Other
material
Materials not included in the categories listed in the cumulative report may be
added to the dossier by the faculty member providing the unit administrator, in
consultation with the Unit Personnel Committee, has an opportunity to include a
response to such materials. In the event the unit administrator and Unit
Personnel Committee cannot agree on a response, both may include a response.
F. Disagreements
as to inclusion or removal of documents
The dossier shall include the required documents and lists relevant to the
faculty member's teaching, research/creative activity, and service as described
above. If the faculty member disagrees with the unit administrator and/or the
unit personnel committee as to the inclusion of relevant documents, the
documents will be included and each party may include a statement about the
document in the dossier.
The candidate is allowed to review and include a response to
the cumulative evaluations (see section B.3. above).
G. Size
of Dossier
The total dossier must be contained in a single three ring binder (10 in. x 12
in.) with a thickness of no more than four inches (approximately 10 cm).
(Faculty Senate Resolution #06-08, March
1, 2006)
Part XII. PERSONNEL ACTION DOSSIER
Attachment 1.
Cumulative
Report For Reappointment, Promotion, and Tenure
A. General
Information
1. Name
2. College
or
3. Date
of first appointment to ECU
4. Present
rank and date at which present rank was established
5. Educational
background: degrees, dates conferred, and institutions. Indicate the status of any degree program in
process.
a. Postgraduate Training Fellowships
b. Residencies
c. Traineeships
6. Administrative appointments or special
assignments (list positions and dates in reverse chronological order with
percentage of time assigned)
7.
Current professional credentials (certifications and licensures)
8. Professional employment history (list
positions, ranks and dates of
appointments in reverse chronological
order)
9. Formal
continuing education for professional development (courses,
seminars, institutes, etc.and dates
in reverse chronological order) School of
Medicine (clinical staff): List all postgraduate Continuing Medical
Education
completed in the last 3 years (in
reverse chronological order).
B. Teaching (Didactic and Clinical) and Advising
[narrative or bulleted list and relevant date(s)]
1. Noteworthy
accomplishments and practices in teaching
2. Noteworthy
accomplishments and practices in advising and retention
3. Extraordinary
duties assigned or elected in advising
4. Direction
of graduate student research and performances:
a. List students and projects.
b. List
memberships in graduate student's thesis committees.
5. Summary
of teaching evaluations (student opinion of instruction survey
results, peer reviews, and any
additional supporting information)
6. Grants
(listed by year in reverse chronological order) in support of teaching and
advising. Provide a list of all grants
applied for, listing for each the source, amount requested, title, and
co-investigators. Designate status:
awarded (including amount awarded if different from request), pending,
rejected.
a. Grants/proposals
through Office of Sponsored Programs
b. Grants/proposals
through the Division of Institutional Advancement
c.
University Grants
d. Reports
to granting agencies: list agency(ies)
7. Medical
Education:
a. Undergraduate
medical student teaching, including didactic lectures,
clinical teaching, conferences
laboratories, student advising, and student
preceptorships.
b. Postgraduate
medical teaching including clinical teaching and continuing
medical education.
c. Curriculum
development in medical education.
C. Research/Creative Activity:
1. A
brief statement of research activities and interests.
2. A
complete list of publications in print,
in reverse chronological order,
beginning with the most recent
publications (Note:
should use the AMA format for
publications):
b. Journal
articles
c. Chapters
in books
d. Book
reviews in professional journals
e. Abstracts
(including those published in proceedings)
f. Microforms
g. Sound/video
recordings musical scores
h. Art
exhibitions, pictures in books, applied art
i. Articles
in proceedings
j. Patents
k. Editorships
of professional journals or books
l. Musical
performances & productions
m. Theatrical
performances & productions
n. Software
development
o. Electronic
publications
p. Clinical trials
q. Other
(e.g., entries in encyclopedias)
3. Papers,
creative works, etc. accepted for publication but not yet in print
(attach a copy of letter of
acceptance)
4. Other
research publications: list title(s) and publication dates and publisher
5. Research
presentations and posters: list organization, date, and title of
presentation(s)
6. Participation
in expert panels (include topics, meeting, date(s).
7. Visiting
professorships or lectureships (include titles, place, date(s).
8. Pedagogical
materials: list title(s) and publication dates and publisher
9. Grants
(listed by year in reverse chronological order) in support of
research/creative activity. Provide a list of all grants applied for,
listing
for each the source, amount
requested, title, Principal investigator and co-
investigators. Designate status: awarded (including amount awarded if
different from request), pending,
rejected.
a. Grants/proposals
through Office of Sponsored Programs
b. Grants/proposals
through the Division of Institutional Advancement
c. University
Grants
d. Reports
to granting agencies: list agency (ies)
D. Clinical Practice: For those faculty who
provide patient care as a part of their duties, a patient care portfolio should
be included to document their clinical practice activities. The patient care portfolio should include the
following information:
1. Summary
of relevant activities in clinical practice and evaluations of patient
care quality.
2. Noteworthy
accomplishments and practices
3. Extraordinary
duties assigned or elected in clinical practice
4. Development
and/or evaluation of clinical services and programs
5. Community
service and outreach
E. Professional and University Service (list by
year, in reverse chronological order)
1. University:
Committee and special assignments
a. Unit:
name of committee(s), role on committee(s) (member, chair, etc.),
inclusive dates of service
b.
Division: name of committee(s), role on committee(s)
(member, chair, etc.), inclusive dates of service
c.
University-wide: name of committee(s), role on
committee(s), inclusive dates of service
d. UNC
system: name of committee(s), role on committee(s), inclusive dates
of service
e. Special
assignments: title or role, brief description of assignment,
inclusive dates of service
2. Non-university
committees and service:
a. Local
b. Regional
c. State
d. Other
e. Clinical Agency Committees and/or
Hospital committees (Health Sciences
Division)
3. Professional
Organizations (list by year in reverse chronological order)
a.
Memberships in professional organizations: list memberships
President/Chair: list
organization(s)
Other office(s): list office
and organization(s)
c. Organization of meetings, workshops, and
symposia: list organization(s)
d.
Presentations (other than research) at meetings, workshops, and
symposia: list organization,
date, and title of presentation(s)
e. Service as editor or editorial board member:
list board(s), list role(s)
f.
Items reviewed, refereed, or juried for scholarly publications: list
publication(s)
g.
Items reviewed, refereed, or juried for granting agencies: list agency
(ies)
h. Evaluation of faculty for other universities
(peer review): list institution(s)
i.
Consultantships: list client, specify whether paid or unpaid, briefly
define
activity
4. Other
professional service
5. Grants
(listed by year in reverse chronological order) in support of
professional service. Provide a list of all grants applied for,
listing for each
the source, amount requested, title,
and co-investigators. Designate status:
awarded (including amount awarded if different from request),
pending,
rejected.
a. Grants/proposals
through Office of Sponsored Programs
b. Grants/proposals
through the Division of Institutional Advancement
c. University
Grants
d. Reports
to granting agencies: list agency(ies)
F. Honors and other noteworthy activity not
covered above
G. Administrative Activities
1. Noteworthy
accomplishments and practices in administration
2. Extraordinary
duties assigned or elected
3. Summary
of administrative evaluations
H.
Community service: Include organization,
dates, offices held.
I. Other:
Include additional information deemed pertinent to this cumulative
report.
J. Date this cumulative report was completed.
Part XII. PERSONNEL ACTION DOSSIER
Attachment 2.
Section I.
To be completed by the appropriate administrator(s).
Name of Appointee:____________________________________________________________________________________
Department:____________________________________ School/College:____________________________________
Current Rank or Title: (if applicable) _________________________ Proposed Rank or Title:________________
Indicate Type of Action: (select all that apply)
Conferral of Tenure:
Other:
(describe) ___________________________________________________________________________
Effective Date of Action:
Contract Period: Administrative
Appointment: 9 mo. 12 mo.
Faculty
Appointment: 9 mo. 12
mo.
Salary: $___________________ Source(s): State
Funds: $_________________ *Non-State
Funds: $_____________
*Indicate Sources of non-state funds generically ( i.e., grants,
receipts, trust funds, endowments, medical faculty practice plan, etc.):
Prior
Recommendations/Personnel Actions:
(please check
appropriate responses)
Source |
Recommended
|
Not
Recommended
|
Not
Applicable
|
|
|
|
|
|
|
Chair/Unit Head
|
|
|
|
|
Director
|
|
|
|
|
Dean
|
|
|
|
|
Provost/Vice Chancellor
|
|
|
|
|
Chancellor
|
|
|
|
|
Board of Trustees
|
|
|
|
|
Section
II. To be completed by the faculty member.
1.
Education
Background: (indicate degree, date earned and institution, note additional study
& training)
2.
Teaching
and other professional experience: (Show inclusive dates, rank and/or title, institution or
agency, and indicate first appointment at current institution with rank and any
changes to date)
3.
Scholarly
& Creative Activities:
Type
|
Number
|
Book
|
|
Edited Book
|
|
Chapter
|
|
Refereed Journal Article
|
|
Other Journal Article
|
|
Juried Performance/Show
|
|
Non-Juried Performance/Show
|
|
Other:___________________
|
|
Other:___________________
|
|
Other:___________________
|
|
4.
Membership
in professional organizations:
5.
Professional
service on campus:
6.
Professional
service off campus:
Format A
Faculty within the
Academic Affairs Division must use Cumulative Report Format A. Faculty within the
Health Sciences Division may choose between Cumulative Report Format A or B.
For
reappointment, include all data since last personnel action.
For
tenure, include all data from complete probationary period.
For
promotion, include all data since last promotion.
1. General Information
a. Name
b. College or
c. Citizenship status if born outside of
c. Date of first appointment to ECU
d. Present rank and date at which present
rank was established
e. Educational background: degrees, dates conferred, and institutions. Indicate the status of any degree program in
process.
f. Formal continuing education for professional
development (courses, seminars, institutes, etc.) and dates
2. Teaching and Advising [narrative or bulleted list and relevant date(s)]
a. Noteworthy accomplishments and practices in
teaching
b. Noteworthy accomplishments and practices in
advising and retention
c. Extraordinary duties assigned or elected in
advising
d. Direction of graduate student research and
performances: list students and
projects
e. Summary of teaching evaluations (student opinion of instruction survey
results, peer reviews, and any additional supporting information)
f. Grants (listed
by year in reverse chronological order) in support of teaching and
advising. Provide a list of all grants
applied for, listing for each the source, amount requested, title, and
co-investigators. Designate status: awarded
[including amount awarded if different from request], pending, rejected.
1) Grants/proposals
through Office of Sponsored Programs
2) Grants/proposals
through the Division of Institutional Advancement
3) University
Grants
4) Reports
to granting agencies: list agency (ies)
3. Research/Creative Activity:
a. A complete list (printout of
publications database) of publications in print, in reverse
chronological order, beginning with the most recent publications:
2) Journal articles
3) Chapters in books
4) Book reviews in professional journals
5) Abstracts (including those published in
proceedings)
6) Microforms
7) Sound/video recordings musical scores
8) Art exhibitions, pictures in books, applied
art
9) Articles in proceedings
10) Patents
11) Editorships of professional journals or
books
12) Musical performances & productions
13) Theatrical performances & productions
14) Software development
15) Electronic publications
16) Other (e.g., entries in encyclopedias)
b. Papers, creative works, etc. accepted for
publication but not yet in print (attach
a copy of letter of acceptance)
c. Other research publications: list title(s) and publication dates and
publisher
d. Research presentations: list organization, date, and title of presentation(s)
e. Pedagogical materials: list title(s) and publication dates and publisher
f. Grants
(listed by year in reverse chronological
order) in support of research/creative activity. Provide a list of all grants applied for,
listing for each the source, amount requested, title, and
co-investigators. Designate status:
awarded [including amount awarded if
different from request], pending, rejected.
1) Grants/proposals
through Office of Sponsored Programs
2) Grants/proposals
through the Division of Institutional Advancement
3) University
Grants
4) Reports
to granting agencies: list agency (ies)
4. Professional and University Service (list by year, in reverse chronological
order)
a. University:
Committee and special assignments
1) Unit:
name of committee(s), role on
committee(s) (member, chair, etc.), inclusive dates of service
2) University-wide:
name of committee(s), role on
committee(s), inclusive dates of service
3) UNC
system: name of committee(s), role on
committee(s), inclusive dates of service
4) Special
assignments: title or role, brief
description of assignment, inclusive dates of service
b. Professional Organizations (list by year in reverse chronological
order)
1) Memberships in professional organizations: list memberships
Other
office(s): list office and organization(s)
3) Organization of meetings, workshops, and
symposia: list
organization(s)
4) Presentations
(other than research) at meetings, workshops, and symposia: list organization, date, and title of
presentation(s)
5) Service as editor or editorial board
member: list board(s), list role(s)
6) Items reviewed, refereed, or juried for scholarly publications:
list publication(s)
7) Items reviewed, refereed, or juried for granting agencies: list agency (ies)
8) Evaluation of faculty for other
universities (peer review): list
institution(s)
9) Consultantships: list client,
specify whether paid or unpaid, briefly define activity
c. Other
professional service
d. Grants (listed
by year in reverse chronological order) in support of professional
service. Provide a list of all grants
applied for, listing for each the source, amount requested, title, and
co-investigators. Designate status:
awarded [including amount awarded if
different from request], pending, rejected.
1) Grants/proposals through Office of Sponsored
Programs
2) Grants/proposals through the Division of
Institutional Advancement
3) University Grants
4) Reports to granting agencies: list agency (ies)
5. Honors and other noteworthy activity not
covered above
6. Date
this cumulative report was completed
Cumulative Report Format B
Faculty within the
Academic Affairs Division must use Cumulative Report Format A. Faculty within
the Health Sciences Division may choose between Cumulative Report Format A or
B.
Personal Information
Name
Home Address
School of Medicine Address
Education
Degree, Awarding Institutions, Dates, Specialty
(in chronological order)
Postgraduate Training Fellowships
Residencies
Traineeships
Employment History
List positions, ranks and dates of appointment (in chronological order)
Certification
Include certification number, dates and
location
Licensure
Include license number, dates and location
Professional Societies
Include offices and dates held in chronological order
Professional Service
Consultant (include dates, locations)
Editorial Appointment (include
dates)
Other (site visits, review panels, etc.)
Grants Funded or Approved
Include title, type,
relationship to project, dates, source(s)
NOTE*
Label or identify:
Grants - funded or nonfunded
Grants - awarded or
pending
Grants - principal
investigator or co-principal investigator
$ amount of grant
Committees
Include dates and offices held:
Within the Division of Health
Sciences
East Carolina University
Hospital committees
Previous hospital and medical
school
Regional
State
National
International
Administrative Activities
Including department division, clinic, service
or team responsibilities; dates
Teaching Activities
Undergraduate medical teaching including lectures, conferences, laboratories,
student advising and student preceptorships offered Postgraduate medical
teaching including clinical teaching and continuing medical education Graduate
teaching at the doctoral level including
thesis supervision and graduate student committee membership.
Curriculum development including materials
produced, research on teaching
methodology, and outside consulation
provided on medical and graduate education.
Self-development as a teacher
(e.g. attendance at teaching workshops)
Membership
in professional association’s subgroup
on education (offices held, program chairmanships)
Patient Care
Portfolio (pending consideration by
Faculty Governance Committee)
For
those faculty who provide patient care as part of their duties, the patient
care portfolio shall include a summary of relevant activities and evaluations
of patient care quality. Other evidence
of patient care not included in this document may also be listed with
annotation. Annotated references may be
made to funding activities described in section h. of this document. It is the responsibility of the faculty
member to have the listed evidence available if requested by reviewers at any
level.
Postgraduate
Education
List all postgraduate
educational training completed in the
last three years (in chronological order)
Research Activities and Interests
A brief statement of investigative interests
Publications NOTE: whether publications are refereed or non-refereed
Include publications only if published
or accepted for publication; report in AMA format, authors in original
sequence:
In refereed journals
In non-refereed journals
Abstracts
Editorials
Contributions to textbooks
Book reviews
Presentations
Papers (meeting, title author(s), date(s)
Panels (topic, meeting, date)
Exhibits (title, meeting, date)
Visiting professorships or lectureships (place, date, time)
Special Honors and Awards
Include dates
Community Service
Include organization, dates, offices held
Other Information
Include additional information deemed pertinent to this vitae