COMMITTEE: Faculty Senate Libraries Committee

MEETING DATE: April 15, 2009

PERSON PRESIDING: Tom Douglass

REGULAR MEMBERS IN ATTENDANCE: James Wirth, John Heilmann, Patrick Valentine

EX-OFFICIO MEMBERS IN ATTENDANCE: Jeff Coghill, Jan Lewis, Margit Schmidt, Stephen Charron, Dorothy Spencer

Actions of Meeting

1) Motion to approve minutes unanimously approved

2) Stephen requested, on the behalf of the students, to make additional Faculty Study Rooms available for student use

• Some of the faculty have given up their study areas and these rooms have been opened to the students
• Jan suggested converting the majority of the faculty study areas to student study areas (with the exception of retired faculty and special situations)
• Action: Jan will check to see if additional rooms can be open
• James made motion to recommend the Faculty Study rooms in Joyner Library be open for general usage with the exception of special needs, Margit seconded and the motion was unanimously approved

3) Feedback on Conference on the Book proposal

• Tom presented the abstract to the committee and will seek input from committee once the paper is accepted

4) Report from Joyner

• Day to day on the budget
• Submitted many scheduled invoices, but there weren’t sufficient funds to cover; if invoices are not covered, will have to make substantial cuts next year.
• Closed LibQual study
• Action: Jan will analyze and present the LibQual results at the first meeting of fall semester

5) Report from Laupus provided by Dorothy

• Acquired the Speac collection of medical history, worth approximately $500,000
• Budget goals: goal is to preserve staff and virtual library
• Completed the information expo, which was well received

6) Goals of 2008/2009

• Discussion of space allocation
• Oversight of the budget
• Opened 12 private study rooms for the students
• Completed LibQual survey
• Discussion of Virtual Library
• Discussion of departmental liaisons
• Changes were made to deselection procedures based on libraries committee feedback
• Submission to Conference on the Book
• Discussion of special collections

Wishlist

• Encourage faculty to participate in institutional repository
• Encourage members of the committee to submit to the institutional repository
• Dorothy suggested spending one of next year’s meeting as a field trip to country doctor museum
• Expansion of ECU libraries facebook group

Respectfully submitted,

John Heilmann