Minutes of the Research/Creative Activity Grants Committee Meeting

March 5, 2008

Brewster D-207

Members Present: Jeff Bair, Carl Billingsley, John Bishop, Seo Eo, Margie Gallagher, Paul Gares (Chair), Carol Jenkins, BJ Kim, Al Schreier, Mark Sprague, John Tucker, Jennifer Valko Daniel Wong.

Meeting called to order at 3:00pm

The purpose of the meeting was to review and discuss the rankings of the proposals. Gares described the procedure that he followed to establish the scores and the ranking. Following the Committee’s decision on 10/25/07, a normalizing methodology was used to combine the scores. Gares reviewed the way that methodology was applied in this case and presented a spreadsheet that listed the overall scores and the scores for each sub-committee.

Gares also pointed out that there were a number of proposals that the sub-committees felt should be eliminated for procedural or formatting errors. A brief discussion ensued about the nature of the formatting problems.

Tucker raised the question about whether the committee had approved a motion to automatically include the highest ranked creative activity proposal in the group sent forward for funding. After examining the minutes of the fall meetings it was determined that the committee passed no such motion.

Gares noted that the Dean of Harriott College often funds proposals that are not ranked high enough to be funded by the Vice Chancellor, but that are considered worthy of funding. Gares suggested that it might be worth considering forwarding to the HCAS Dean the proposals that requested only summer salary so that the Vice Chancellor might fund more proposals requiring project costs. It was suggested instead that the list be forwarded to all College Deans so that they might know what kinds of proposals are being submitted by their faculty, how successful the proposals are at getting funds, and how they might support non-funded proposals. Gares agreed and said he would make sure this was done.

Gares then asked for a motion regarding the rankings and the proposals cited for elimination. Sprague moved to approve the rankings and elimnations as proposed by Gares. Schreier seconded. After a brief discussion Gallagher called the motion. The motion carried unanimously.

The meeting was adjourned at 3:55pm.