COMMITTEE:
Student Scholarships, Fellowships, and Financial Aid Committee
MEETING DATE: Monday, October 26, 2009
PERSON PRESIDING: Hanna Jubran
REGULAR MEMBERS IN ATTENDANCE: Sarah Colby, Jonathan Dembo, Alice Feret, Hanna Jubran
EX-OFFICIO MEMBERS IN ATTENDANCE: John Given, Susie Harris, Hunt
McKinnon, Travis Poole
OTHERS IN ATTENDANCE: Julie Poorman
ACTIONS OF MEETING
Agenda Item: Appointment of SSC Committee
Chair for 2009-2010
Discussion: No discussion other than
expression of thanks to Dembo for contacting candidates and to Jubran for
accepting the position.
Action Taken: Jubran came, ready to lead
the meeting. He asked for a copy of last month’s minutes.
Assigned
additional duties to:
NA
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Agenda Item: New scholarship for SSC to
consider: ECU Retired Faculty Association Undergraduate Scholarship.
Discussion: Dembo contacted Anthony Britt,
Director of Admissions, last month for a list of
scholarships for SSC to review and discovered a new one. Jubran was unclear as
to whether it could be added to SSC’s charge due to its absence from 2003 SSC
Committee notes he (Jubran) possessed. Poorman suggested it was not for SSC to
review and requested a copy of the 2003 list for all SSC committee members.
Discussion of whether any scholarships will be funded and
therefore, available to be awarded, ensued. McKinnon suggested we validate that
money exists before advertising any scholarship. Poorman stated that the rate
of return would be available in December-January. Jubran stated that award
decisions had been made in March in the past. McKinnon noted that monies for
Action Taken: Jubran will contact Ms.
Sherilyn Johnson, accountant, and Mr. Bill Clark, Foundations, for possible
attendance at our next meeting to clarify SSC responsibilities re: particular
scholarships, their funding status and timeline.
Agenda Item: Does the committee wish to
expand its charge, as currently understood, to support Financial Aid Office in
its review of “satisfactory academic progress” reports for scholarship
students?
Discussion: Financial Aid Director Poorman
reintroduced this item. The SSC would need to conduct such a review twice per
year before Fall and Spring Semesters begin. An August
review would require SSC to convene earlier than currently scheduled/required,
and a late December review would require SSC analysis during the holiday break.
Jubran read/restated SSC’s charge.
Given asked Poorman whether the review is part of the charge given to Academic
Standards’ Committee; Poorman was unsure. Poorman asked for a subcommittee of
SSC members in residence in
Action Taken: John Given, Susie Harris, and
Travis Poole volunteered to form a subcommittee to review student GPA’s and
“satisfactory academic progress” in late December for Financial Aid.
Assigned additional
duties to: Harris offered to
contact Student Academic Appellate Committee (SAAC) to identify their charge
re: review of student/scholarship eligibility issues.
_________________________________________________________________________________
Agenda Item: Review of extent of SSC
participation in Scholars’ Weekend
Discussion: Poorman reintroduced this item.
In late December, information will be available to Poorman to help SSC
determine its participation.
Action Taken: Jubran will contact immediate
past-SSC Chair, McLeod, to identify the terms of SSC’s past participation.
__________________________________________________________________________________
NEXT MEETING: November 23, 2009, at 2PM in Rawl Annex 142,
unless otherwise noted via email
ITEMS TO BE DISCUSSED: Update re: scholarships, expanded charge, et
al