Scholarship Committee Meeting Minutes †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††

 

†††††††††††††††††††††††

Date/Time:Monday, November 22, 2009 2:00 pm ET

 

Location: Rawl 142

 

Committee Chair: Hanna Jubran

 

Recorder: Sarah Colby

Next meeting:October 28, 2009 10:30 ET (9:30 CT)

Website:http://www.ecu.edu/cs-acad/fsonline/ss/studentscholarship.cfm

 

Committee Email: SSC@ecu.edu

 

†††††††††††

 

Roll Call Present

 

1.      Hanna Jubran *

2.      Sarah Colby*

3.      Cathy Lanay

4.      Sherrilyn Johnson

5.      Qun Lu*

6.      John Given*

7.      Susie Harris*

8.      Travis Pook*

* Scholarship Committee Members

 

 

 

Agenda Item

Brief discussion, notes, decisions made

Action Steps/Follow-up

By Whom

1. Call to order/roll

See above for Roll Call

 

Jubran

2. Minutes Approval

Minutes from the Monday, October 26, 2009 meeting

Approved

Jubran, Lu, and Given

3. Timeline Discussion

Time line for financial aid For freshman coming in Financial aid needs to know for scholarships(notify laneyc@ecu.edu and they will tell financial aid and cashiers office) by June 1 so the financial aid can be packaged.Oct 1 for spring awards; for awards for fall and spring due to financial aid by June 1- usually committee has desciion by May.If for foundation funds that information goes to Amanda King.

 

 

 

4. System for Verification of Awards

Each fall the Vice Chair from the Scholarship committee needs to check with financial aid to see if the recipients are attending ECU. If any awards have not been given (because recipient is not attending ECU), the Vice Chair needs to notify scholarship committee of the available funds. The scholarship committee needs to notify financial aid of the alternates for the scholarship.

 

 

 

 

5. System for Acceptance of Awards

When recipients are notified of award, the recipient needs to be asked to verify that they intend to attend ECU and accept the award. The chair of the scholarship needs to be notified of the recipientsí intentions. Alternates need to be notified as appropriate.

Jubran will contact July Poorman in Financial aid office to develop a system to follow-up with the recipientsí acceptance or rejection.

Jubran

3.Lillian Jenkins Scholarship

There is currently $25,000 (expendable funds) available.

 

The Lillian Jenkins Scholarship was established in May of 1978. In 2008 $375 per student was awarded for 5 students in the spring semester. In 2007 one student was awarded $1,125 per semester.

 

No awards were paid last year. This is possibly due to an incoming freshman recipient not attending ECU in the Fall.

 

Award Scholarship

Scholarship committee in January

Agenda Item

Brief discussion, notes, decisions made

Action Steps/Follow-up

By Whom

4. Lilly Tucker Probey

 

There are significant funds available.

 

This scholarship was established in 1967. There were 4 students awarded this scholarship in spring 08. This is currently awarded through the University Financial Aid.

 

This was not awarded through the scholarship committee last year.

 

Johnson will verify that Financial Aid will be awarding this again and that the scholarship committee does not need to follow up with this award.

Johnson

5. Andrews Scholarship

There is currently $16,000 (expendable funds) available.

Award Scholarship

Scholarship committee in January

6. Eastern North Carolina Foundation Scholarship

There is currently $ 14,000(expendable funds) available.

There were questions on the criteria for this award. The committee will be following the current criteria in committee records.

Award Scholarship

Scholarship committee in January

7.Chevrolet Scholarship

There is currently $ 7,500(expendable funds) available.

There were questions on the criteria for this award. The committee will be following the current criteria in committee records.

 

There were questions on whether this award should go through Financial aid instead of this committee. But it has gone through this committee in the past.

Award Scholarship

Scholarship committee in January

8.Increasing awards

 

Last time increases were made in the award amounts was in 1998. Increases will be recommended based on percent tuition increases since 1998.

Cathy Laney will investigate the percent increases in tuition. Based on the information the committee will recommend increases.

Jubran will then send the recommendations to Lori Lee and Julie Poorman for increases in awards.

Laney, Jubran

9. Retired Faculty Association Scholarships

The status of the Retired Faculty Association Scholarship Award is currently unknown. It is awarded in eight sequential semesters. We will find out when the current recipient will rotate off and a new award can be granted.

Sherrilyn Johnson will be contacting Vicky Morris to find out the status of this award cycle.

Johnson

10. Appeals Charge

Decision on whether committee should take on the Financial Aid appeals process was discussed. Concerns were voiced that if this appeal process became the charge of this committee, then the committee would be in the situation of writing the rules and then also enforcing them. There was thought that this may appear to be a conflict of interest. Because there has never been a conflict with the same student going through academic appeals and Financial Aid awards appeals at the same time, it has been recommend that we report to Julie Poorman that the current charge is appropriate.

Motion was made to report to Julie Poorman that this committee does not need to move forward to change the current charge. Second made. Motion Passed. Jubran will communicate this to Julie Poorman.

Jubran

 

Next Meeting Date: Fourth Monday in January at 2:00 in Rawl 142 for reviewing applications.