COMMITTEE: University
Budget Committee
MEETING
DATE: October 16, 2008
PERSON PRESIDING: Tim Gavin
REGULAR MEMBERS IN
ATTENDANCE: Edward Treadwell, Cynthia Bickley-Green
(Sec.), Tim Gavin, Susan Del Vecchio, David Long, and Todd Fraley.
Karen Vail-Smith and Michael Meloth
notified UBC of inability to attend
EX-OFFICIO MEMBERS IN
ATTENDANCE: Andrea Harrell, Joe Gaddis, Anne Jenkins, Kevin Seitz, and
Marc Fusaro
OTHERS IN
ATTENDANCE:
ACTIONS OF MEETING
Agenda Item: Approval
of UBC minutes from September 18, 2008.
Discussion: Some minor changes.
Action Taken: Minutes were approved
with minor changes.
Assigned additional duties to: None
Agenda Item: Election of Secretary to UBC
Discussion: Cynthia Bickley-Green volunteered to take minutes.
Action Taken: Bickley-Green was
elected to be UBC secretary.
Assigned additional duties to: None
Agenda Item: UBC Representation on Committee on Faculty Salary
Access
Discussion: In a discussion prior
to the meeting with Tim Gavin, Michael Meloth volunteered to participate on the
Committee on Faculty Salary Access. John Toller, Associate Vice Chancellor,
heads the committee.
Action Taken: The UBC
approved Meloth's appointment to the Comm. on Faculty Salary
Access.
Assigned additional duties to:
Gavin will notify Meloth of the action
Agenda Item: Goals for UBC
Discussion: Continuing the
discussion from the September meeting, the UBC identified two goals for 2008-9.
a.
Examine ongoing and proposed capital budget projects.
b.
Develop an understanding of how the University is addressing budget cuts. UBC
will invite each division in the
University to present information about how that division is addressing budget cuts and describe the
priorities that entered into the decision.
Action Taken:
The
UBC approved the two goals.
Assigned additional duties to:
Gavin will invite University divisions to make the presentations.
Agenda Item: UBC representation on the Tuition Setting Committee
Discussion: Discussed the need for
representation.
Action Taken:
The
UBC approved the appointment of one of its members to the Tuition Setting Committee.
Agenda Item: Overview
of the University Budget including likely budget cuts for 2008-9 & 2009-10
Discussion: Kevin Sietz and Anne Jenkins
presented an overview of the University budge as outlined in:
a.
ECU Distributions of Permanent Budget Reductions Fiscal Years 1999/00 - 2008/09. This
included the budgets of Academic Affairs and the Brody School of Medicine,
Dentistry, and Laupus Library.
b.
East Carolina University Budget Process.
c.
ECU Non-Recurring Budget Management Guidelines 2008/09.
Included
in the materials were charts showing percentages of Sales and Services Net Revenues
for 2007-2008 and Total Expenses by Category for 2007-2008.
Issues
of concern included uncertainty about an increase in the budget reduction from 2% to 4% and the possibility
that nonrecurring reductions this year may become recurring reductions in the future.
Action Taken:
Gavin
thanked Sietz and Jenkins for the presentation.
New Business
Agenda Item: Scheduling
specific Division budgets and discuss implications of
the University budget reductions.
Discussion: Areas to present
reports to UBC and tentative schedule of presentations.
Administration
and Finance: November
Academic
Affairs: January
Health
Sciences: February
Research
and Graduate Studies /and/ Advancement: March
Auxiliary:
Athletics/and/Provost/Student Affairs: April
Assigned additional duties to:
Gavin will contact the above Divisions to ask them make presentations to the
UBC in the proposed months.
Agenda Item: Other Committee Business: Contacting the Student
Government Representative: The contact
information is not complete.
Discussion: The UBC will try alternate
sources for contacting the Student Government Representative
to the UBC.
Assigned additional duties to:
Gavin will contact the Student Government.
NEXT MEETING: November 20, 2008, at 4:00 pm in
Rawl
ITEMS TO BE DISCUSSED:
Student Government Representative
to the Committee; UBC Representative to the Tuition Committee First Report
on Division Budget Reductions from Administration and Finance