Minutes of the University Budget Committee

Meeting Date: September 17, 2009 organizational meeting

Regular Members Present: Tim Gavin, David Long, Todd Fraley, Scott MacGilvray, Don Palumbo, John Given

DelVecchio notified chair she would not be in attendance.

Ex-officio Members Present: Kevin Seitz, Ann Jenkins, Gary Vanderpool, Louis Warren

Meeting was called to order followed by introductions and committee charge given by Marianna Walker, Chair of Faculty.

Agenda Items:

1. Election of officers:

Discussion of duties for each office was held, followed by nomination and election of officers.

Results of election:

Chair: Tim Gavin

Vice Chair: Susan DelVecchio

Secretary: Scott MacGilvray

2. Election of Representative to Tuition Committee:

No election needed as Tim Gavin already serves as the committee representative on the Tuition Committee

3. Determination of Committee Goals for 2009-2010:

Discussion was held regarding appropriate goals for the committee for the coming year. Three suggestions were put forward and discussed

a. The first suggestion was to establish a means to ensure that going forward there is not excessive growth of administrative functions.

b. Based on this discussion, a second suggestion was made to set as a goal an internal means of defining and classifying administrative duties that would allow for the consistent tracking of these functions over time.

c. The third suggestion was examine faculty workloads within the context of budget related issues.

Discussion ensued regarding the various definitions that are used throughout the UNC system and GA to define a position as administrative vs. faculty.

Disposition: Members to consider these suggestions and think if there are other goals for the committee to be discussed and decided at next meeting.

4. Kevin Seitz presentation to committee:

a. A brief overview of the University budget process was provided. Notation was made that extensive information on the budget process is available on a sharepoint site.

b. Breakdown of revenue and expenses for 2007-2008 provided to committee, and preliminary numbers for 2008-2009 also presented. Final numbers to be provided when available.

c. Summary data on budget reductions that have occurred in 2008-2009 and announced for 2009-2010, as well as estimates for 2010-2011 provided.

Discussion ensued about the various sources of funding and expenditures, as well as the net effect on the University of the budget cuts from the past several years.

Disposition: committee members felt it would be very useful to have Kevin Seitz provide a more detailed discussion of the budget process and sources of revenue at a future meeting.

5. Scheduling presentations on budgets and plans regarding ongoing budget restrictions:

October: Vice Chancellor Seitz to provide overview of Administration and Finance

November: Gary Vanderpool to provide overview of Health Sciences division

December: Provost Sheerer to discuss faculty workloads and implications for budgets

Disposition: Tim Gavin to contact appropriate individuals to request presentations.

Next Meeting: October 15, 2009 at 4:00pm in Rawl Annex 142

Items to be discussed:

1. Selection of committee goals for 2009-2010.

2. Presentation on administration and finance.

3. Consideration of additional invited speakers regarding budget related matters in their areas for meetings from the January meeting through the end of the academic year.