East Carolina University Faculty Manual
GRADUATE SCHOOL ORGANIZATION
I. The Graduate Faculty
A. Functions and Jurisdictions
The graduate faculty exercises the authority within the university for development of general policies and procedures for all
graduate courses and programs. The graduate faculty may modify this instrument, Graduate School Organization, directly or through the concurrent approval of the Graduate Assembly and the Graduate School Administrative Board.
The following paragraphs address the general qualifications for membership, rights, privileges and responsibilities, method
of appointment, and method of reappointment of each category of membership on the graduate faculty and the methods of
implementing these policies.
There are five types of membership in the graduate faculty. They are (1) graduate faculty member, (2) associate graduate
faculty member, (3) graduate teaching faculty member, (4) ex-officio graduate faculty member, and (5) adjunct graduate
Graduate Faculty Members. Qualifications for graduate faculty members include:
∑ The highest earned degree in the field.
∑ Demonstrated evidence of success in research/creative activity.
∑ Demonstrated evidence of successful graduate teaching.
∑ Demonstrated evidence of successful supervision of research or creative activity, if applicable. In some instances, extensive professional experience, high productivity, or successful competition for research/creative activity support may substitute for the highest degree.
Graduate faculty members are eligible to serve on the Graduate Assembly, the Administrative Board of the Graduate
School, the Graduate Curriculum Committee, may teach graduate classes, may chair doctoral or master's committees,
and may be a member of doctoral or master's committees. Code units may define additional criteria for eligibility to
serve in doctoral programs.
Appointment to the graduate faculty occurs as the result of the following procedure. Upon recommendation of the graduate faculty of the code unit (the procedure for which has been outlined as described under Implementation, below), the appropriate unit administrator forwards a nomination to the dean of the college or professional school, as appropriate, and then to the dean of the Graduate School. Each nomination should state the type of appointment and contain evidence that the nominee has satisfied the criteria for the type of membership sought in a manner consistent with the code unit's interpretation of those criteria. The dean of the Graduate School will review the recommendation of the academic unit to determine that it is consistent with the unitís criteria and appointment procedures. If the dean concurs, he or she will notify the Graduate School Administrative Board, the academic unit and the faculty member of his or her appointment. If the dean does not approve the unitís recommendation the application will automatically be referred to the Graduate School Administrative Board. A two-thirds majority of the Graduate School Administrative Board will be required to overturn the administrative decision.
For individuals with permanent tenure, appointment to the graduate faculty is for five years. At the end of the term, the appointment shall be reviewed within the unit in the manner outlined for initial appointments, except that the focus will
be on the activity during the five years immediately preceding the evaluation. If it is the opinion of the code unit graduate faculty that the appointment should be renewed, the appropriate unit administrator will add his/her opinion and submit the appropriate renewal application to the dean of the College or professional school, as appropriate, and then to the dean of the Graduate School who will review the application. To be reappointed, it is not necessary for an individual to have participated in all phases of graduate education. Individuals appointed to major administrative assignments (department chairs or above) who are members or associate members of the graduate faculty at the time of their appointment are exempt from the renomination process until five years after the expiration of the administrative appointment. Individuals with other administrative appointments may be considered for a waiver by the Administrative Board of the Graduate School upon nomination by their code units.
It is recognized that the process for awarding permanent tenure involves the evaluation of the individual's research, teaching, and service to the university over a substantial period of time as well as relevant experiences at other universities. Therefore, recipients of permanent tenure subsequent to the implementation of these policies by the graduate faculty are eligible for appointment as a member of the graduate faculty if that person is not already a member. To effect this appointment, it is the responsibility of the code unit to notify the dean of the college or professional school, as appropriate, and then the dean of the Graduate School of any person in this category to request an appointment to the graduate faculty. It is emphasized that there is no permanent tenure for graduate faculty appointments and persons appointed in this manner are subject to the same term limits and appointment renewal policies as other members of the graduate faculty. This process is used only by entities directly responsible for graduate degree programs.
For faculty on probationary appointments, the term on the graduate faculty is coterminous with the length of that appointment or four years, whichever is longer. Tenure track faculty will be renominated for the graduate faculty as part of the contract renewal process immediately prior to the expiration of the term on the graduate faculty. The appropriate dean or chair will provide information on the faculty member's accomplishments during the period to the appropriate graduate faculty in the unit and the nomination process will proceed as outlined above.
Associate Graduate Faculty Members. Qualifications for associate graduate faculty members include:
∑ Highest earned degree in the field.
∑ Demonstrated evidence of success or the potential for success in research/creative activity.
∑ Demonstrated evidence of successful graduate teaching or the potential of such success.
∑ Demonstrated evidence of successful supervision of research or creative activity or the potential of such success, if applicable. In some instances, extensive professional experience, high productivity, or successful competition for research/creative activity support may substitute for the highest degree.
Associate graduate faculty members may serve as members of the Graduate Assembly, may teach graduate classes, may chair doctoral or master's committees, and may be a member of doctoral or master's committees. Code units may define additional criteria for eligibility to serve in doctoral programs. Code units must define criteria for associate graduate faculty members to chair doctoral committees. All procedures for appointment and reappointment as well as terms of office for the associate graduate faculty will be the same as those for the graduate faculty members.
Graduate Teaching Faculty Members. Qualifications for graduate teaching faculty members include:
∑ Highest earned degree in the field.
∑ Professional certifications or licensure as specified by the code unit.
∑ Demonstrated evidence of success or the potential for success graduate teaching.
∑ Evidence of professional growth, e.g., completion of continuing education, participation in relevant seminars, or other professional activity. In some instances, especially for clinical faculty, extensive professional experience, high productivity, or successful competition for research/creative activity support may substitute for the highest degree.
Graduate teaching faculty members may teach masters or doctoral classes as appropriate for their background, certification, and experience and may be the fourth member of a master's committee upon certification of appropriate experience or expertise by the unit administrator.
All tenure-track faculty who hold the appropriate terminal degree for the discipline in which they hold their appointments are deemed to be members of the graduate teaching faculty upon their initial appointments. Code units are responsible for notifying the dean of the college or professional school, as appropriate, and the dean of the Graduate School of these individuals and requesting an appointment to the graduate teaching faculty. As part of their first evaluation for contract renewal of a probationary appointment, if the code unit wishes the person to become a member or associate member of the graduate faculty, it would use the information gathered in the process of contract renewal to provide the nominations as outlined above. If the code unit wishes the person to remain a member of the graduate teaching faculty, it renews the appointment by notifying the dean of the college or professional school, as appropriate, the dean of the Graduate School, and the individual involved. If the code unit wishes to remove the person from responsibilities for graduate teaching, it notifies the person, the dean of the college or professional school if appropriate, and the dean of the Graduate School.
Other appointments to the graduate teaching faculty are made by the appropriate code unit administrator, the graduate faculty of the code unit, and the dean of the Graduate School, in accordance with procedures approved by the graduate faculty of the code unit. These appointments are valid for the terms of the individuals' contracts.
Adjunct Members. Persons not currently faculty members at East Carolina University may be named to the graduate faculty as adjunct members. Adjunct appointments may be made to any of the types of positions outlined above. Adjunct members of the graduate faculty must meet the same qualifications as required for the category to which they are named and are appointed and reappointed using the same procedures as graduate faculty members of the same category. Second and subsequent appointments as adjunct members must be predicated upon successful teaching experience and continuation of a level of professional activity appropriate to the category of membership.
Ex-officio Members. Administrators with responsibilities for graduate programs who do not hold other appointments to the graduate faculty will be appointed to an ex-officio membership commensurate with background and experience and will hold that appointment for the duration of their administrative appointment.
The graduate faculty may meet in plenary session. Meetings may be called by the chairperson, the Graduate Assembly, the Graduate School Administrative Board, or upon petition of the graduate faculty as indicated below (II,A.1.). Notice of a plenary session with time, place, and agenda will be distributed to members of the graduate faculty at least a full week prior to the meeting.
One-half or more of the graduate faculty will constitute a quorum for purposes of transacting such business as appears on the printed agenda. A simple majority of those graduate faculty members in attendance shall govern unless decision to the contrary is made prior to a ballot. When a quorum is not present at a called meeting, agenda items will be referred to the Graduate School Administrative Board for action.
A plenary session shall be conducted according to the most recent edition of Robert's Rules of Order. Minutes shall be kept and distributed to all members of the university faculty not later than ten days following the session.
Business and opinion polls may be conducted through canvass of the graduate faculty by the chairperson when approved by the Graduate School Administrative Board. Ballots or other materials will be addressed to each graduate faculty member and sent through campus mail or delivered by messengers. To transact business through a canvass, at least one-half of the total graduate faculty must return ballots. A simple majority shall govern unless the Graduate School Administrative Board establishes a different criterion when it approved a canvass.
When the graduate faculty is canvassed in this manner, each ballot will provide space in which each member can indicate his or her preference for a plenary session dealing with the issue to be decided. If 15 percent or more of the graduate faculty indicates preference for a session, the canvass will be nullified; and a plenary session will be called.
E. Voting Privileges
Only graduate faculty members vote on university-wide issues and serve on the Graduate Administrative Board of the Graduate School except as indicated below (II, B.1.). It is assumed that each unit will encourage participation of† individuals holding other appointments in decision making and planning related to the graduate programs in which they are involved.
Each code unit with a graduate program will develop a procedure for obtaining faculty input to the process of
nominating graduate faculty and report this procedure to the Graduate School Administrative Board. In addition,
each code unit with a graduate program will examine the educational objectives of their graduate degrees which were
prepared for the SACS accreditation and articulate the types of research, creative activity, or other activities which are
appropriate for graduate faculty in their discipline. Each code unit will then submit its articulation to the Administrative
Board of the Graduate School for approval. Once the articulation is approved, it will be used to evaluate nominations
for the graduate and associate graduate faculty from the submitting code unit.
Except as noted above for administrators and ex-officio members, the status of all existing members of the graduate
and associate graduate faculty will be confirmed within five years of the approval of the procedures and criteria
according to a process to be developed by the Graduate School Administrative Board. These members may
choose the year in which the confirmation occurs within a five year period.