East Carolina University Faculty Manual

APPENDIX F.

GRADUATE SCHOOL ORGANIZATION

II. The Graduate Assembly, the Graduate School Administrative Board, and the Graduate Curriculum Committee

 

A.       Graduate Assembly

 

The Graduate Assembly shall include one graduate director from each academic department in the Thomas Harriot College of Arts and Sciences, the College of Education, the College of Business, the College of Fine Arts and Communication, the College of Health and Human Performance, the College of Human Ecology, the College of Technology and Computer Science, the School of Allied Health Sciences, the Brody School of Medicine, and the School of Nursing and a graduate student. offering a graduate degree program and one member from the Graduate Student Advisory Council. The dean of the Graduate School, or his/her designee, chairs meetings of the Graduate Assembly. The chancellor, the provost and the vice chancellor for health affairs, or their designees, will serve as ex officio members of the Graduate Assembly.

 

Membership in the Graduate Assembly shall be limited to associate or full members of the graduate faculty who serve as

graduate directors in their respective unit. Appointment to the position of graduate director shall be according to the

unit code. There is no limit on service as a member of the Graduate Assembly.

 

The responsibilities of the Graduate Assembly will include:

          Implementing Graduate School policies on recruitment, application, enrollment, and graduation of students;

          Making recommendations to the dean of the Graduate School on policy issues referred to it by the Administrative Board;

          Making recommendations to the dean of the Graduate School on policies issues referred to it by at least forty percent of the Administrative Board.

 

The Graduate Assembly shall meet at least once a semester, by call of the dean of the Graduate School, or as the result of the petition of 15 percent of the members of the graduate faculty.

B. Graduate School Administrative Board

 

The Graduate School Administrative Board shall consist of three representatives from the Thomas Harriot College of Arts and Sciences, two from the College of Education, and one from the College of Business, the College of Fine Arts and Communication, the College of Health and Human Performance, the College of Human Ecology, the College of Technology

and Computer Science, the School of Allied Health Sciences, the Brody School of Medicine, and the School of Nursing and a graduate student. Each college and school representative and his/her alternate shall be full graduate faculty and shall be elected by vote of the members of their respective constituencies. The term of membership on the Administrative Board of the Graduate School shall be three years. The president of the Graduate Student Advisory Council serves as the graduate student representative.

 

The dean of the Graduate School , or his/her designee, is chair of the Graduate School Administrative Board and presides at board meetings. The dean of the Graduate School or his/her designee will vote in case of a tie vote. The provost , the Vice Chancellor for Health Affairs, and the Chair of the Faculty, or their designees, will serve as ex officio members, without vote, of the Graduate School Administrative Board. The Graduate School Administrative Board will meet as necessary, ordinarily biweekly, during the academic year.

The responsibilities of the Administrative Board will include:

          Election of the membership of the Graduate Curriculum Committee

          Approval of all course proposals at the graduate level (5000 and above);

          Approval of all proposals for new degree programs and program tracks and changes in existing degree programs;

          Participation in the review of all existing graduate programs;

          Review and approval of all admissions by exception, requests for exceptions to transfer credit policy, and requests for exceptions to the time to degree requirements;

          Review of all unit appeals of negative decisions made by the Dean of the Graduate School regarding graduate faculty appointments;

          Review and development of Graduate School policy including requirements for admission, retention of students, permissible course loads, transfer credit, grading, thesis and dissertation requirements and examinations, and standards for graduate faculty appointment.

          Reporting its actions to the Graduate Assembly.

A simple majority of the Graduate School Administrative Board will constitute a quorum.

 

C. Graduate Curriculum Committee

 

The Curriculum Committee shall consist of seven graduate faculty members from different graduate degree areas and one graduate student nominated by the Graduate Student Advisory Council and elected by the Administrative Board of the Graduate School. The committee shall elect the chair itself and the chair, if not already a member, will be an ex-officio member of the Graduate Assembly and the Graduate School Administrative Board. Membership ordinarily is for a term of three years in staggered rotation with no more than three new members in any given year. Members may be reelected.

 

The committee will review proposals for new graduate programs, new and revised courses, degree related catalog text changes, and requests to delete, bank, and unbank graduate courses. The committee will make recommendations for

action to the Graduate School Administrative Board and is empowered also to make recommendations to the Graduate Assembly and to the Graduate School administration on any graduate curriculum related matters. The committee is responsible for determining its own methods and procedures for fulfilling these responsibilities

 

D. Graduate School Organization

 

This instrument, Graduate School Organization, may be altered by a majority vote of both the Graduate Assembly and the Graduate School Administrative Board.