East
Carolina University Faculty Manual
APPENDIX
I.
ECU
POLICY ON CONFLICTS OF INTEREST AND COMMITMENT
V. Submission
of Conflict Evaluation Forms (Disclosures).
Policy: Effective July 1, 1995, each faculty member and
all other EPA employees will be required to disclose annually for both him/her
selves and their immediate families (see definition in Section IX) the extent
of their relevant external activities and relationships and their financial
holdings that are related to the employee’s university activities. These university activities include but are
not limited to sponsored research activities. These external activities,
relationships and financial holdings are described above in Section IV under
Categories II & III. All potential Category II and III relationships or
financial holdings must be reported regardless of the dollar amounts
involved. Category I activities and
relationships are not required to be disclosed under this policy; however,
other university reporting requirements may apply to these activities (see
Section IV). Where there is some
question whether an activity should be considered a Category I or II activity
as described above, the faculty/EPA non-faculty employee should include the
activity in the disclosure for consideration by his/her supervisor.
All faculty and
other EPA personnel are charged by the University to provide a full good faith
disclosure. Failure to provide such a
full disclosure may be considered a serious breach of this policy and may be cause
for disciplinary action (see Section VIII).
Revisions or updates of the yearly disclosures are required
between yearly disclosures whenever there is a significant change in the
faculty member’s or his immediate family’s affairs that may lead to or may be
perceived to lead to a conflict with the faculty member’s university
activities, e.g., the faculty member’s spouse begins to receive consultant fees
from a company that currently contracts with university for research services from
the faculty member’s laboratory.
Procedures: To facilitate disclosure and to ensure
appropriate uniformity across the University, each individual will complete the
"Annual Faculty/Professional Staff Disclosure Form." Each unit
administrator will distribute this form annually to all faculty and
professional staff (EPA non faculty) under his or her supervision and assure
that completed forms are returned.
The purpose of
this form is to identify employees' activities that may lead to actual or
potential conflicts of commitment or interest so that appropriate
administrative intervention may address the problems. The employee and the
administrative superior are to complete and sign the annual disclosure form,
which implies that the administrative superior has reviewed the form. No
further action will be required if all questions are answered "no".
Further
disclosure and review are required if questions elicit any "yes"
responses on the Annual Faculty/Professional Staff Disclosure Form or on any
mid year revisions or updates of the annual form. The employee must then
complete and sign the appropriate additional forms. Suggested provisions or
plans for eliminating or managing conflicts should be included in these
additional forms where indicated. Examples of some (but not all) possible
provisions for conflict management plans are:
1. Public
disclosure of the significant financial interests or external activities
2. Monitoring of
activities by disinterested university officials to assure that conflicts do
not arise.
3. Cessation of
the pertinent outside activities
4. Divestiture
of the pertinent financial interests
5. Severance of
the relationships that create actual or potential conflicts
Since these forms
have direct bearing on the employment of individuals with the University, all
disclosure forms (the annual form and accompanying forms) and associated
documents will be maintained in the administrative office of the employee's
unit in his/her personnel folder for a period of at least three years following
termination of the pertinent activities.