East
Carolina University Faculty Manual
APPENDIX
I.
ECU
POLICY ON CONFLICTS OF INTEREST AND COMMITMENT
VI. Review
and Approval of Activities and Plans for Eliminating or Managing Conflicts.
The unit
administrator (chair, dean, or the employee's supervisor in the case of a senior
administrator) has the initial responsibility to review and approve or
disapprove the disclosure forms filed with him or her by the EPA employees
within that unit. The review shall follow the provisions of this Policy. The Unit administrator should be familiar
with the definition of ‘Significant Financial Interest’ (See Section IX) to
differentiate between Category II and Category III activities and
relationships. Category III activities
are presumptively considered to be non-allowable.
The unit administrator
may refer any question regarding an annual disclosure form to the next higher
administrative level for review and decision and must refer to the next higher
level for review and approval all annual disclosures (and updates/revisions)
which require additional forms (as described in the annual disclosure form) for
EPA employees involvement in possible Category II and III activities as
described above.
If a potential
conflict is determined to exist, written plans for eliminating or managing the
conflict will be developed in consultations between the employee and his/her
supervisors and presented to the Vice Chancellor of the appropriate division
for concurrence. It will then be presented to the ECU
Research Ethics Oversight Committee (see below) for final approval. An adverse decision of the Committee to a
proposed management plan may be appealed to the Chancellor. The supervisor of the EPA employee
will be responsible for assuring the implementation and/or monitoring of the
conflict management plan.
Documentation of
all decisions on activities and associated conflict management plans will be
maintained in the employee's personnel folder.
In order to
fulfill the certification requirements of grant and contract funding agencies
(e.g., the NIH and NSF), each unit administrator shall also provide annually to
the Vice Chancellor for Research and Graduate Studies a list of all faculty
members and EPA staff in the administrator's unit who have submitted approved
current annual disclosure forms and, where needed, an indication when such
approval required development of an acceptable conflict management plan. This
list may be amended as needed during the year. The
Vice Chancellor
for Research or his designee will use this information to certify to potential
funding agencies that this Institution has a conflict of interest policy
consistent with NIH and NSF guidelines and that to the best of our knowledge
all provisions of the policy have been followed with respect to proposals
submitted to the agencies by ECU faculty and staff.
If after initial
review by the department head, dean, and vice chancellor, questions remain
regarding ethical issues or if disagreement exists between the EPA employee and
the administration regarding the permissibility of activities, the situation
may be referred to a faculty/administrative advisory committee for review of
conflicts of interest and commitment. This committee, the Research Ethics Oversight Committee, will be chaired by the Vice
Chancellor for Research & Graduate Studies and will have representatives
from the faculty senate as members.
When the committee reviews conflict management plans, a representative
of university attorney's office shall be present. In addition, when a management plan involves graduate students, a
representative from the graduate council will also be present. Other
appropriate individuals will be appointed members to the committee by the Vice
Chancellor for Research & Graduate Studies. Decisions by this committee
will be presented to the Chancellor for his or her concurrence and, if
approved, will become the University's final position subject only to appeal in
accordance with Section 501C(4) of The Code of the University of North
Carolina.
If the activity
at issue involves external support (grant, contract or cooperative agreement),
the vice chancellor for research shall inform the sponsor whenever the
University determines that it is unable to develop a satisfactory conflict
management plan for an actual or potential conflict of interest.
Whenever human subjects are involved in an activity
presented to the Research Ethics Oversight Committee (including approvals of
conflict management plans), the University & Medical Center Institutional
Review Board (UMCIRB) will be confidentially notified of the issue and the
Committee’s actions.