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History:
Additional References:
LIST OF ITEMS REMOVED
FROM THE ECU FACULTY MANUAL
as of May 10, 2012
Sections deleted during the 2009-2010 Academic Year
Part V. Academic
Information
Section I. Academic
Procedures and Policies
E. Coursepacks
In a
cooperative arrangement the Dowdy Student Stores and ECU Rapid Copy Center
provides a faculty publishing service for supplemental course materials. The
store provides quality academic course materials that are sold alongside the
textbooks for the course. The coursepack department
of the store will obtain copyright permission, process orders, and calculate
and collect royalties. This service is provided at no charge to your
department. A complimentary desk copy is
available upon request to each instructor of their coursepacket.
Combined with Desk Copies, Ordering Textbook, Collateral Material as per Faculty Senate Resolution 10-08
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
F. Desk
Copies
Providing
desk or complimentary copies of textbooks is a service extended by most
publishers to instructors using their books in the classroom. Instructors are
urged to obtain their desk copies directly from the publishers by writing or
calling them stating that they intend to adopt their book as a text and
requesting that they send a desk copy. The Dowdy Student Stores does not
furnish free desk copies but will assist the instructor by providing desk
copies on an emergency loan basis. The desk copy will be charged to the
departmental desk copy account for a period of up to 60 days, during which time
the book is to be replaced with a completely new, unmarked, salable copy. If
the book is not replaced within this period of time, the charge becomes permanent
and is paid for out of the department's budget. Forms necessary to obtain a
desk copy from the store are available in each unit office. For complete
details concerning this procedure, instructors should confer with the unit
administrator.
Combined with Desk Copies, Ordering Textbook, Collateral Material as per Faculty Senate Resolution 10-08
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
Z. Supervising
Tests
Each student is expected to uphold
the honor code of the university. The honor code, “You are on your honor not to
cheat, steal or lie,” does not imply that a student must report violations
committed by another student. It is, therefore, the responsibility of each
faculty member to make sure that each test or examination is adequately
supervised. See Part IV, Academic
Integrity.
Deleted as per Faculty Senate Resolution 10-08
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
Part V. Academic
Information
Section II. Academic
Facilities
A. Auditoriums
Reservations for the use of Wright
Auditorium for programs at any time are to be made with the university central
reservations office. Other auditoriums located throughout the University are
scheduled through the academic unit located closest to the auditorium or
through the office of the Registrar. Jenkins Auditorium is scheduled through
the office of the Dean of the School of Art. The central reservations office in
Mendenhall Student Center coordinates the use of facilities for on-campus
meetings, conferences, programs, etc., and provides information about those
activities. Meetings, conferences, programs, and events, with the exception of
academic scheduling and labs, athletic department events, intramural department
programs, and Regional Development Institute activities, planned to be held on
campus or sponsored by any organization, department, or school of the
university must be reserved through the central reservations office.
Faculty, staff, and student
organizations may use university facilities subject to scheduling procedures
coordinated by the central reservations office. All university facilities are
available free of charge for university-sponsored (i.e., academic or administrative
department or group, registered student club or organization, faculty or staff
organization) activities, events, or programs except when an admission or
special fee is charged, or a contribution is requested as a condition of
attendance. Charges for over-time labor or special labor (i.e., university
technicians) will be made when exceptional set-ups such as moving and setting
up the bandwagon or removing and replacing furnishings in a room are necessary.
Non-university organizations may
use university facilities when space is available and such usage does not
interfere with university activities. The sponsoring organization is
responsible for costs related to conducting the event on campus as determined
by the university. A deposit with the central reservations office is required
in advance of usage by the organization. The use of university facilities is
governed by the ECU Use of University
Facilities Policy.
Deleted and placed elsewhere in University Policy Manual (UPM) as per Faculty Senate Resolution 10-15
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
B. Computing and Information Systems
The Computing and Information
Systems Center serves as an instructional consulting facility in direct support
of computer-related course work in a number of academic disciplines, including
major and minor programs in computer science offered by the Department of
Mathematics. The academic computing department maintains or supports numerous
open computer labs with various instructional software items, furnishes a
faculty support lab for research or instruction assistance, provides technical
support to faculty and graduate research users, and offers many classes to
familiarize faculty with popular software packages. In addition, network links
are available to Bitnet, Internet, and the North Carolina Supercomputer Center
in the Research Triangle. The Computing
and Information Systems Center is currently located in the Austin Building.
Deleted and placed elsewhere in University Policy Manual (UPM) as per Faculty Senate Resolution 10-15
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
D. Facilities
Services
Requests for repairs,
maintenance, renovations, or housekeeping can be made by calling Facilities
Services, or using the on-line workorder system. Details concerning renovations and other non
routine facilities activities can be found in the ECU
Business Manual. Modifications, renovations, connections to
utilities and other changes to real property, including land use changes,
require the prior written approval of Facilities Services.
Deleted and placed elsewhere in University Policy Manual (UPM) as per Faculty Senate Resolution 10-15
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
E. Health
Sciences Library
The William E. Laupus,
M.D. Health Sciences Library, located in the Laupus, Allied
Health, and Nursing Building (LAHN) on the university's west campus, serves as
the primary information center for the university's instructional, research,
and patient care programs in the health sciences. It also serves as the
comprehensive information resource center for health care professionals who
practice in northeastern North Carolina.
The library provides a full range of information services.
Please see the library’s Website at http://www.ecu.edu/cs-dhs/laupuslibrary/.
Library hours are posted at http://www.ecu.edu/cs-dhs/laupuslibrary/hours.cfm
and are available by calling 252.744.2222.
The Laupus Library circulation policy
states that books are loaned to faculty until the last day of classes of the
semester in which they are borrowed unless requested by another user; they may
be renewed. Faculty may borrow journals for three-day loan one month after they
have been received. Nonprint media are available for
one-week loan. New books are displayed for one week before they are available
for loan. Faculty members are encouraged to recommend materials for purchase by
contacting their liaison librarian or at http://www.ecu.edu/cs-dhs/laupuslibrary/purchaserequest.cfm.
Faculty members are invited to
place materials which appear on recommended reading lists on reserve through Laupus Library. Requests for materials to be placed on
reserve should be submitted prior to making assignments. Articles or parts of
books may be put on e-reserve for students to access electronically. Books on
reserve are listed by course and by author. Materials on reserve for a course
will be placed on reserve each semester that the course is taught. The library
should be notified promptly when reading lists are revised. (revised
12-14-06)
Deleted and placed
elsewhere in University Policy Manual (UPM) as per Faculty Senate Resolution
10-15.
Suggested new text for UPM noted below:
Laupus Health Sciences Library
The William E. Laupus,
M.D. Health Sciences Library, located in the Health Sciences Building (HSB) on
the university's west campus, serves as the primary information center for the
university's instructional, research, and patient care programs in the health
sciences. It also serves as the comprehensive information resource center for
health care professionals who practice in northeastern North Carolina. http://www.ecu.edu/laupuslibrary.
Approved by the Faculty Senate:
February 23, 2010
Approved by the Chancellor: June 2, 2010
F.
Joyner Library
Joyner Library is the main campus library of the university. The Music Library, the only branch library of Joyner, is located in the Fletcher Music Center. Library hours are posted at: http://www.ecu.edu/cs-lib/hours.cfm and are available by calling 252.328.4285. The library is open extended hours during exam periods.
Joyner Library provides a welcoming environment for students and faculty, with spaces for group study as well as quiet contemplation and research. A coffee shop, a lovely interior courtyard, the popular reading collection, and an extensive video and DVD collection are some of the features that draw students and faculty to the building, even when they do not need to conduct research or check out books.
The library houses more than a million books, microforms, journals, and other research materials, while thousands of journals and books are available online to the ECU community. Joyner Library offers excellent reference, interlibrary loan, reserves, and circulation services. Faculty can request course-integrated library instruction sessions for students in their classes. Librarians also provide online reference help, subject guides, and class web pages specifically designed for online and distance learning courses.
All ECU faculty, staff and students, regardless of location, have access to the library’s subscription-based electronic resources. These resources include fulltext journal collections, fulltext multi-disciplinary databases, subject-specific databases, electronic books, and fulltext databases for art, business, statistics and other subjects. Access is provided through the library’s website at www.lib.ecu.edu. Off-campus access is verified by PirateID and password. In addition, the online Joyner Library catalog can be searched from any location.
The following services and collections may be of special interest to faculty:
1. Circulation
The Circulation Department is located across from the main
entrance lobby area of Joyner Library. The Circulation Department is open at
anytime that Joyner Library is open, including semester breaks and
holidays. The Circulation Department is
responsible for the circulation of most materials, including all books within
the general stacks, bound journals (which can be checked out overnight by ECU
faculty), government document materials, and curriculum materials. ECU faculty, staff, and students must have their
One Card to checkout materials.
Faculty must provide written permission on university letterhead for
another person to borrow materials on their card. Circulation policies, including loan periods,
are available at http://www.ecu.edu/cs-lib/accesssrv/circulation/circpolicy.cfm.
2. Reserves
Forms for requesting that library-owned materials be placed
on reserve are available at the Circulation Desk and online. Faculty-owned copies of materials also may be
placed on reserve. Faculty
are encouraged to use the library’s electronic reserve program. For more information, see the Reserve
Collection Policy at: http://www.ecu.edu/cs-lib/accesssrv/circulation/reservepolicy.cfm.
3. Collection Development
To ensure cooperative collection development and to facilitate communication between the library and the departments and colleges, Joyner Library uses a system of library representatives and subject liaisons. Each college or arts and sciences department designates a library representative whose responsibility it is to coordinate book and media orders from colleagues, review books received on the approval plan, recommend journals for purchase or licensing, keep the department informed about library matters, and alert the library to department activities which will affect the library. Subject liaisons are library faculty who act as liaisons with the schools and departments through their representatives, select materials in a variety of formats for purchase or licensing, assist with collection assessment and accreditation efforts, and keep the department informed about library matters. Subject liaisons make a special effort to meet with new faculty at the beginning of each semester so that they can orient the faculty member to the library and learn about that person’s research and teaching interests. A current list of library representatives and subject liaisons is available at: http://www.ecu.edu/cs-lib/techsrv/cdv/subject_liaisons.cfm.
4. Government Documents & Microforms
Joyner Library is a selective depository for U.S. government publications. It provides access to government documents in many formats, including print, CD-ROM, microform and web. The Government Documents collection also includes web guides, international documents and more than 100,000 maps.
5. Interlibrary Loan
Interlibrary Loan (ILL) brings the world’s libraries to ECU students, faculty, and staff. Through numerous agreements, Joyner Library and thousands of libraries world-wide have agreed to loan certain materials to each other, when those materials are not locally available. The ILL service is free to faculty, staff and students in the Division of Academic Affairs.
Document Delivery services ensure that Joyner Library’s
materials are also available to Distance Education students and faculty who do
not live close to ECU. Visit the ILL
webpage to view policies, schedule a training/consultation
session, or place ILL requests via the online ILLiad
system. Please note: most requests require at least one or two weeks to
fulfill; some requests, especially for dissertations/theses and audio/visual,
rare, and fragile materials, are sometimes not able to be filled. A variety of laws, codes, and contractual
agreements, including copyright, govern ILL transactions.
6. Reference & Instructional Services
Reference Services offers personal assistance to members of the ECU community (both on-campus and distance learners) who need help with their research and course assignments. Assistance is provided at the reference desk, by telephone and instant messaging, and via the Ask a Librarian email service. Members of the Reference staff help users identify relevant print and online sources, learn to use these sources, formulate search strategies, find statistical data, and much more. The Reference Services collection includes high-quality print and online reference materials and databases. Members of the Reference Services Department teach several hundred library instruction sessions each year. These course-integrated sessions are customized to address the students’ class assignments. The Instructional Services webpage includes an online request form used to schedule a library instruction session, tips for creating effective library assignments, and other aids. Special online assistance is available for faculty teaching distance learners.
The Teaching Resources Center (TRC) serves as a resource for students enrolled in the teacher education program at East Carolina University and for educators in eastern North Carolina. The TRC service desk provides directional assistance and is supported by educational reference librarians. The following resources are available in the center: NC adopted K-12 textbooks, supplementary K-12 textbooks, textbook correlations, Kraus Curriculum Development Library, bibliographies, guides, audiovisual materials, online resources, K-12 reference materials, easy books, big books, juvenile/young adult fiction, nonfiction and biographies. A unique and special service located in the TRC is the Enhancing Teachers’ Classrooms (ETC) room. Designed to assist in creating and producing quality lesson units, the room houses a laminator, two Ellison die cut centers with several hundred die cuts, an artwaxer, a light box, several paper cutters, a Badge-A-Minit button maker and cutter, office supplies and computer workstations with educational software installations and resources. Additionally, the Ronnie Barnes African American Resource Center and the Joyner Library’s video/DVD collection are housed in the TRC. The mission of the Teaching Resources Center is to facilitate teaching and learning initiatives by providing resources and services to educators at all levels.
8. Verona Joyner Langford North Carolina Collection
This department collects, preserves, provides access to and actively promotes the use of resources pertaining to the state. Holdings include books, broadsides, clipping and vertical files, maps, microforms, periodicals and state documents, for which the library is a full depository. The collection emphasizes the history of eastern North Carolina. Of particular importance among the department’s holdings is the Snow L. and B. W. C. Roberts Collection of North Carolina Literature, which includes more than 1,200 works of fiction set in North Carolina and dating from 1720 to the present.
9. Music Library
A department of J.Y. Joyner Library and its only branch, the Music Library is located on the first floor of the A.J. Fletcher Music Center. This gem in the musical crown of eastern North Carolina is the largest music collection east of Raleigh. As such, it has grown from its original purpose of serving the educational mission of East Carolina University’s School of Music to serving the needs of music lovers, performers, and educators from all parts of the eastern North Carolina region. The Music Library is home to Joyner’s entire audio recording collection as well as the music-related portion of its video recording collection. In addition to these media collections the library owns collections of music scores, books, journals, microforms, and computer software dealing with every musical style and genre from classical to rock to reggae—nearly 80,000 items in all. A staff of two faculty librarians and three library assistants (all musically trained) provides a variety of services including music reference assistance, bibliographic instruction, interlibrary loan, and audio dubbing. A thirteen station technology lab with PCs and playback equipment for CDs, DVDs, DAT, LPs, videocassettes, mini-discs, CD-ROMs, laser discs, and audiocassettes is available for use by library patrons. The library also provides study space and card-operated photocopiers, printers, and microform reader/printers.
10. Special Collections
The Special Collections Department is a major historical research facility containing a wide variety of archival, manuscript, and published materials with a focus on the history of Eastern North Carolina. The Department provides the most extensive repository for historical research materials east of Raleigh and it ranks among the five largest such collections in North Carolina. It houses rare published and unpublished materials in a variety of formats and subject areas as described below. The Department is a closed stacks non-circulating facility. It provides access to its collections through its elegant and spacious Search Room. While collection materials may not be removed from the Search Room, photocopy, photographic, and digital reproduction services are provided at cost. The University Special Collections Committee consisting of faculty from a number of different departments provides direction, advice and support to the Special Collections Department. Reference staff members are on duty during hours of operation to assist researchers. The collection is open to students, faculty, staff, and the general public. However, all researchers must register, provide current and valid photographic identification, and agree to abide by collection rules to obtain access to collections. The Special Collections Department Search Room is located on the 4th floor of Joyner library. For more information and for access to online finding aids researchers should visit the Special Collections Department web page at http://www.ecu.edu/lib/spclcoll/
a. East Carolina Manuscript Collection
The East Carolina Manuscript Collection acquires personal papers, collections
and organizational records related primarily to the history of North Carolina,
especially the East Carolina region, military, naval, and maritime history, coastal
studies, the tobacco industry, and the history of missionary activities
throughout the world. The collection is
considered one of the leading repositories in the nation for modern naval and
maritime history. Among the types of materials contained in these collections
are diaries, letters, financial and legal documents, photographs, slides,
architectural drawings, and other research material for the period between 1600
and 2005. The collection contains 1061 collections of unpublished manuscript
materials and a further 817 additions to these collections. The collection also houses 263 oral history
interviews and transcripts, and extensive collections of microfilms, family
genealogies, church histories and published reference works. Altogether, the collection contains
approximately 3,000,000 individual items and nearly 5,000 cubic feet of
material. The library’s Eastern
North Carolina Digital History Exhibits make many of these
unique documents and photographs accessible to users via the Internet. Guides to the East Carolina Manuscript
Collection are available online at: http://digital.lib.ecu.edu/special/ead/
b. University
Archives
The university archives contains the vital records of East Carolina University,
including catalogs, self-studies, correspondence, board of trustees
minutes, annual reports, photographs, and university publications. The archives
office is located on the 4th floor of Joyner Library.
c. Rare Book Collection
Created only in 1992, the Rare Book Collection has concentrated on acquiring works on maritime history, voyages of exploration, and pre-1865 publications regarding slavery. Currently, the Collection numbers around 1000 volumes and is growing rapidly. It provides some exceptionally rare resources dating from the sixteenth century to the present. Among its most noteworthy holdings is, “A General History of the Pyrates, from the First Rise and Settlement in the Island of Providence, to the Present Time” by Charles Johnson. First published in 1724, it contains the first references to Captain Edward Teach, better known as Blackbeard. Access to the Rare Book Collection is also available through the Joyner Library online catalog.
d. Hoover Collection on International Communism
The Hoover Collection contains an extraordinary accumulation of material relating to the history of communism and radical movements throughout the world. Begun through a legacy from Dr. J. C. Peele of Kinston, N.C., in 1968, the collection today contains monographs, serials, pamphlets, leaflets, manuscripts and a variety of ephemeral materials relating to communist individuals and organizations. These materials date from the 1920s to the present. In recent years, the collection has broadened and strengthened its holdings with the addition of a wealth of literature on radicals and radicalism. Presently the collection contains more than 5,000 titles, many of which are unavailable elsewhere. Access to Hoover Collection printed materials is also available through the Joyner Library online catalog. Access to the Hoover Collection manuscript materials is also available through the East Carolina Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
e. Map Collection
The Special
Collections Department also includes an impressive and growing collection of
early maps. Established in 2000, the 33
map collections now contain 94 individual maps dating from 1590 to the
present. Although composed primarily of
maps of the Carolina region and the Eastern Seaboard, it also contains maps of
Jerusalem, Africa, Asia, the Pacific Islands, the former Soviet Union, and the
Persian Gulf Region. The maps range from
geographical and topographical surveys to military planning maps to city zoning
and railway maps. The map collection
also includes two very rare cartographic treasures: the Edward Moseley Map of
1733 and the Henry Mouzon, Jr. Map of 1775. The Moseley map, a detailed survey of the
North Carolina coastal plain, is one of only three original prints known to
exist and the only known original print in the United States. The Mouzon map
features significant extensions of previous surveys of North and South Carolina
and was used extensively during the Revolutionary War. Access to the Map Collection is also
available through the East Carolina Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
f. Schlobin Collection on Science Fiction and Fantasy
Established in 2004 by Professor Roger C. Schlobin to honor his parents, James H. and Virginia C. Schlobin, this collection acquires both published and unpublished science fiction and fantasy literature and materials related to the study of these genres. The collection reflects the current popularity of Science Fiction, Fantasy and Horror Literature as witnessed by the Harry Potter / J. K. Rowling phenomena. The Schlobin collection presently consists of approximately 2000 printed volumes and 2.411 cubic feet of manuscript materials. It grows through gifts, purchases and by transfers from the existing Joyner Library Fantasy Literature collection. The collection aims to attract general readers as well as bibliographic specialists. Access to the Schlobin Collection printed materials is available through the Joyner Library online catalog. Access to the Schlobin Collection manuscript materials is also available through the East Carolina Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/. (Revised 5-25-06)
Deleted and placed
elsewhere in University Policy Manual (UPM) as per Faculty Senate Resolution
10-15.
Suggested new text for UPM noted below:
J.Y. Joyner Library
Joyner Library is the main campus library of the university http://www.ecu.edu/lib.
The library houses more than a million books, microforms, journals, and other
research materials, while thousands of journals and books are available online
to the ECU community. The Music Library, the only branch library of Joyner, is
located in the Fletcher Music Center. http://www.ecu.edu/cs-lib/music/index.cfm
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
G. University
Property
Faculty members and other employees
are not permitted to hold classes, workshops, or other such projects in
university buildings or to use university equipment for private gain. All
classes or instructional projects involving any collection of money are to be
handled through the business office. See Part
VI, General Personnel Information.
Faculty members concerned about
the physical appearance of their classrooms should report housekeeping laxness
to the unit head. Faculty members should assist security personnel by
exercising concern for university facilities. Outside door keys are available
to faculty members to allow convenient access to work areas during the hours
buildings are locked. The responsibility for proper use of a key rests with the
person to whom it is assigned. A faculty ID card must be presented to security
personnel upon request. Faculty members may obtain a key to the door of the
building in which their offices are located by presenting a properly signed
request form, available from the unit head, a deposit, and a valid faculty ID
to Public Safety. All keys must be returned at the termination of employment.
Faculty members must not use outside door keys to admit others and must make
certain that the door is locked when they leave. Office keys are obtained from
the university physical plant office. A request must be forwarded to Facilities
Services indicating the building name, the office number, and the individual to
whom the key is to be issued.
No property or equipment in the
custody of or belonging to
Inventoried furniture and/or
equipment should not be moved permanently from one location (building,
department, room) to another until such moves have been reported on an
Equipment/Furniture Removal Request form. This form should also be used when an
item on inventory is stolen or becomes obsolete due to wear or age. Upon completion of the request form,
Materials Management will notify the moving crew requesting that the move be
made. The moving crew will not move
inventoried furniture or equipment unless they receive the completed removal
request. Equipment/furniture removal request forms may be obtained from the
Central Storeroom.
Deleted and placed elsewhere in University Policy Manual (UPM) along with other information relating to Facilities Services as per Faculty Senate Resolution 10-15.
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: June 2, 2010
Part VI. General
Personnel Policies
Section I. Employment
Policies
A. Appointment
See
Appendix C, Personnel Policies and Procedures for the Faculty of
Deleted and relocated into revised Appendix C. Personnel Policies and Procedures for the Faculty of ECU as per Faculty Senate Resolution 10-32.
Approved by the Faculty Senate: March 30, 2010
Approved by the Chancellor: May 5, 2010
F. Promotion
See Appendix C, Personnel Policies and Procedures for the
Faculty of
Deleted and relocated into revised Appendix C. Personnel Policies and Procedures for the Faculty of ECU as per Faculty Senate Resolution 10-32.
Approved by the Faculty Senate: March 30, 2010
Approved by the Chancellor: May 5, 2010
G. Resignation and
Re-appointment
See Appendix D, Tenure and Promotion Policies and Procedures of ECU.
Deleted and relocated into revised Appendix D. Tenure and Promotion Policies and Procedures of ECU as per Faculty Senate Resolution 10-32.
Approved by the Faculty Senate: March 30, 2010
Approved by the Chancellor: May 5, 2010
K. Tenure
See Appendix C,
Personnel Policies and Procedures for the Faculty of
Deleted and relocated into revised Appendix C and Appendix D as appropriate as per Faculty Senate Resolution 10-32.
Approved by the Faculty Senate: March 30, 2010
Approved by the Chancellor: May 5, 2010
Section III.
Institutional Services Available to Faculty
A. Academic Apparel
Faculty members have the following options for ordering academic apparel:
1. A quality, tailor-made outfit may be purchased through the Student Store. Samples of materials and information concerning the styles of academic apparel are available. The cost of an outfit depends on the type of materials selected.
2. Academic apparel may also be rented through the Student Store. If an order is placed with the Student Store, faculty members are responsible for the rental fee whether or not the gown is picked up. The rental fee is based on the degree held by the faculty member.
Deleted and incorporated into revised Faculty Marshal and Mace Bearers as per Faculty Senate Resolution 10-16.
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
B. Admission to Athletic Events
Football and basketball season tickets are offered to faculty at a reduced price. Single game tickets are the same as charged to the public.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
C. Cardiovascular Disease Risk Factor
Identification/Reduction Program
The Human Performance Laboratory in the School of Health and Human Performance offers a wellness service program known as the Cardiovascular Disease Risk Factor Identification/Reduction Program. All known risk factors for cardiovascular disease are assessed and strategies for lifestyle changes to reduce these risk factors are individually developed. Tests may include a complete blood profile, resting ECG, strength testing, body fat assessment by hydrostatic weighing, flexibility, complete medical history, blood pressure, physical exam, pulmonary function test, treadmill stress test, and exercise prescription. Faculty may contact the School of Health and Human Performance for further information.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
D. Central Ticket Office
The Central Ticket office, located in the Mendenhall Student Center, makes tickets available for most programs and activities at the university. Examples of tickets available in the central ticket office are performing arts series, popular entertainment, lectures, special concerts, travel-adventure film series, and the Magic Kingdom Club. A limited number of tickets are available at reduced rates to faculty for most activities. Tickets may be obtained by presenting a validated ECU ID card at the Central Ticket office.
Deleted and placed elsewhere in an informational handbook with suggestion to include with text from section on Admission to Athletic Events as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
F. Continuing
Education
The Division of Continuing Education and Summer School organizes extension courses in almost all professional and academic areas. The Division of Continuing Education and Summer School also renders assistance to the public schools through educational workshops, educational clinics in special fields, speakers for special occasions, assistance in educational surveys and curriculum studies, and consultation on special problems.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
G. Credit Union
University employees maintain a credit union, organized under the regulations stipulated by the State of North Carolina. Membership is open to all full-time and all part-time permanent employees. Insurance arrangements permit members to acquire, based on savings, life insurance at no cost to the member. Borrowers may negotiate low interest rate signature loans and secured loans.
Deleted as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
H. Dining Services
Faculty are invited to eat at any of the restaurants on campus. A declining balance card is offered to faculty. This card is a pre-paid account that can be used as cash in any of the dining locations. For more information faculty may call Dining Services.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
J. Housing
The off-campus housing office provides publications to aid those searching for rental housing in Greenville. The office also has information available regarding local banks, child care centers, hotels/motels, and restaurants.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
K. Mendenhall Student Center
Mendenhall Student Center is the social, cultural, recreational, and service center of the campus and is designed to serve the entire university. Along with other specific services, the student center is used as the "reception hall" of the campus, frequented not only by students but also by guests, faculty, staff, and numerous groups on campus for special events. There are limitations necessary when allowing children to use the student center facilities unless accompanied by their parents. The Center’s hours are:
Monday through Thursday 8:00 A.M. - 11:00 P.M.
Friday 8:00 A.M. - 12:00 Midnight
Saturday 12:00 Noon - 12:00 Midnight
Sunday 1:00 P.M. - 11:00 P.M.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
L. Police Department
The ECU Police Department consists of two divisions: Police Services and Medical School Security. The Police division is a full-service law enforcement agency providing services such as uniformed patrol, (bicycle, vehicle, foot), criminal investigations, traffic enforcement and other services. The Medical School Security division handles security at the Brody Medical Complex. Crime prevention specialists are available to give lectures concerning campus safety.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
M. Post Office and Campus Mail Service
United States mail is handled by the main US Post Office and
the East Carolina University Station Post Office located on East Tenth Street.
Faculty members may receive their mail with that of their respective
department, school, or college. Faculty
members who desire individual boxes may apply for them at the post office. Intra-campus mail is
handled by the Campus Mail Service. Each department, college, or school has a box
at this post office to which intra-campus mail is delivered, and faculty
members may receive their individual intra-campus mail in their respective
unit. Intra-campus mail is free of
postage.
Deleted and placed elsewhere in an informational handbook as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
N. Radiation Safety
Many radiation sources are used at East Carolina University as effective tools for teaching, research, medical diagnosis, and therapy. The Administrative Radiation Safety Committee establishes the university radiation safety policy. This committee reviews each proposal to use radioactive material as well as each proposal to install and operate radiation-producing electronic equipment. In conjunction with the office of Radiation and Biological Safety, the committee is responsible for all ionizing radiation sources (such as radio-active material and x-ray equipment) and many nonionizing radiation sources (such as lasers, microwave units, and RF systems). Permission to use radiation sources is granted by license and registration with the radiation protection division of the State of NC. Consultation and service necessary to ensure radiation protection and adherence to the regulations are provided by the office of Radiation and Biological Safety. Any faculty member who wants to use radiation sources on the campus of ECU must undergo a review by the office of Radiation and Biological Safety and gain approval by the Administrative Radiation Safety Committee. For further information consult the university radiation safety manual and contact the office of Radiation and Biological Safety.
Deleted and placed elsewhere in an emergency procedures manual as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
O. Recreational Services
Faculty are invited to participate in all programs and services offered through the department of Recreational Services. The Student Recreation Center offers enhanced opportunities to motivate faculty, their spouses and family members to pursue healthy recreational lifestyles. This facility, adjacent to Mendenhall Student Center, provides a campus home for the adventure program, physical fitness opportunities, intramural sports, club sports, and special events. Memberships to the Student Recreation Center are available on an annual, semester, or summer session basis, with a payroll deduction option, and may be purchased at the main office in the facility. Dependent passes are sold on a day-to-day basis. A valid ECU ID/membership card is required for entry into the facility. For more information, please call the department of Recreational Services.
Deleted as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
P. Supplies, Equipment, and Contractual Services
The university department of Materials Management has the responsibility for making all purchase contracts for the university (rental or purchase of real property excepted). This authority covers all supplies, materials, equipment, and contractual services as required by the university and any of its schools, departments, agencies, or divisions. Purchases are initiated by submittal of a purchase requisition to the department of Materials Management by departmental chairpersons, deans, or agency heads through their respective vice chancellors. See ECU Business Manual .
Deleted as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
Q. Telephone Service
The university switchboard is open each school day from 8:00
A.M. - 5:00 P.M. primarily for information and for reporting interruptions in
service. All necessary long distance
telephone calls should be made through the DAIN system to take advantage of the
more favorable rates. It is not
permissible to charge personal calls to a university telephone and then
reimburse the university for the cost. If it should be necessary to place a personal
long distance call from a university telephone, the call should be made collect
or charged to the individual's home phone or to a credit card. If these methods of charging are not
possible, the call should be made from a nonuniversity
phone.
Deleted as per Faculty Senate Resolution 10-16
Approved by the Faculty Senate: February 23, 2010
Approved by the Chancellor: March 24, 2010
Section IV. Employment of Related Persons
A. Basic Principles
Consistent with
the principle that university employees and prospective employees shall be
evaluated on the basis of individual merit, without reference to considerations
of race, sex, religion or national origin, or any other factors not
involving personal
professional qualifications and performance, the following restrictions,
designed to avoid the possibility of favoritism based on family or personal
relationship, shall be observed with respect to institutional personnel who are
not subject to the State Personnel Act:
1. Related persons shall not serve
concurrently within the institution in any case where one such related person
would occupy a position having responsibility
for the direct supervision of the other related person.
2.
With respect to proposed employment
decisions which would result in the concurrent service of related persons
within the same academic department
(or other comparable institutional subdivision of employment), a person
related to
an incumbent employee may not be employed if the professional qualifications of
other candidates for the available position are demonstrably superior to those of the related person.
3. With respect to the concurrent service
of related persons within the same academic department (or other comparable
institutional subdivision of employment),
neither related person shall be permitted, either individually or as a member of
a faculty, or as a member of a committee of a faculty,
to participate in the evaluation of the other related person.
B. Definition of "Related
Persons"
The following relationships are
sufficiently immediate to invoke the prohibitions against concurrent service of
related persons:
1) Parent and child; 2) Brothers and
sisters; 3) Grandparent and grandchild; 4) Aunt and/or uncle and niece and/or
nephew: 5) First cousins; 6) Step‑parent and step‑child:
7) Step‑brothers and step‑sisters; 8) Husband and wife; 9) Parents‑in‑law
and children‑in‑law; 10) Brothers‑in‑law and sisters‑in‑law; 11)
Guardian and ward; 12) Persons engaged in amorous relationships; an amorous
relationship exists when, without the benefit
of marriage, two persons voluntarily have a sexual union or are engaged in a
romantic courtship (e.g. dating or engaged to be married) that may or may not have been
consummated sexually.
C. Effective Date
The provisions of this policy shall
be applicable prospectively only, with reference to appointments made after the
.................................. adoption
date of the policy.
D. Employees Subject to the State Personnel
Act
With respect to university employees
who are subject to the State Personnel Act (SPA), applicable restrictions
concerning the concurrent service of
related persons shall be those adopted by the state personnel board.
E. Each chancellor shall report annually
to the board of trustees, at the regular meeting falling closest to the date of
commencement, concerning all specific
cases during the preceding year in which the terms of this policy were
applied. (Administrative Memorandum
#360, 18 March 1996,
UNC Board of Governors)
Deleted and placed
elsewhere in University Policy Manual (UPM) with a web link to the UNC Policy
as per Faculty Senate Resolution 10-39.
Approved by the Faculty Senate: March 30, 2010
Approved by the Chancellor: May 5, 2010
Section V. External Professional Activities of Faculty
and Other Professional Staff
A. University Policy
The University of North Carolina and its constituent institutions seek to appoint and to retain, as faculty and other professional staff members, individuals of exceptional competence in their respective fields of professional endeavor.
Because of their specialized knowledge and experience, such persons have opportunities to apply their professional expertise to activities outside of their university employment, including secondary employment consisting of paid consultation with or other service to various public and private entities 35. Through such practical, compensated applications of their professional qualifications, university employees enhance their own capabilities in teaching and research. Thus, participation of faculty and other professional staff members in external professional activities for pay, typically in the form of consulting, is an important characteristic of academic employment that often leads to significant societal benefits, including economic development through technology transfer. However, such external professional activities for pay are to be undertaken only if they do not:
1. create a conflict of commitment by interfering with the obligation of the individual to carry out all primary university duties in a timely and effective manner; or
2. create a conflict of interest vis-à-vis the individual's status as an employee of the university; or
3. involve any inappropriate use or exploitation of university resources; or
4. make any use of the name of The University of North Carolina or any of its constituent institutions for any purpose other than professional identification; or
5. claim, explicitly or implicitly, any university or institutional responsibility for the conduct or outcome of such activities.
B. Definitions
1. "External professional activities for pay" means any activity that:
a. is not included within one's university employment responsibilities;
b. is performed for any entity, public or private, other than the university employer;
c. is undertaken for compensation; and
d. is based upon the professional knowledge, experience, and abilities of the faculty or other professional staff member.
Activities for pay not involving such professional knowledge, experience, and abilities are not subject to the advance disclosure and approval requirements of section C. of this policy, although they are subject to the basic requirement that outside activities of any type not result in neglect of primary university duties, conflicts of interest, inappropriate uses of the university name, or claims of university responsibility for the activity.
2. "University employment responsibilities" include both "primary duties and "secondary duties.” Primary duties consist of assigned teaching, scholarship, and all other institutional service requirements. Secondary duties consist of Professional affiliations and activities traditionally undertaken by faculty and other professional staff members outside of the immediate university employment context that redound to the benefit of the profession and to higher education in general. Such endeavors, which may or may not entail the receipt of honoraria or the reimbursement of expenses, include membership in and service to professional associations and learned societies; membership on professional review or advisory panels; presentation of lectures, papers, concerts or exhibits; participation in seminars and conferences; reviewing or editing scholarly publications and books, and service to accreditation bodies. Such integral manifestations of one's membership in a profession are encouraged, as extensions of university employment, so long as they do not conflict or interfere with the timely and effective performance of the individual's primary university duties.
3. "Faculty or other professional staff member" means any person who is employed full-time by The University of North Carolina or a constituent institution or other agency or unit of The University of North Carolina and who is not subject to the State Personnel Act.
4. "Department" means an academic department, a professional school without formally established departments, or any other administrative unit designated by the chancellor of an institution or by the president for the office of General Administration, for the purposes of implementing this policy.
5. "Inappropriate use or exploitation of university resources" means using any services, facilities, equipment, supplies, or personnel which members of the general public may not freely use. A person engaged in external professional activities for pay may use, in that connection, his or her office and publicly accessible facilities such as university libraries; however, an office shall not be used as the site for compensated appointments with clients, e.g., for counseling or instruction. Under no circumstances may a supervisory employee use the services of a supervised employee during university employment time to advance the supervisor's external professional activities for pay.
6. "Conflict of interest" relates to situations in which financial or other personal considerations may compromise, may have the potential for compromising, or may have the appearance of compromising an employee's objectivity in meeting university duties or responsibilities, including research activities.
C. Procedures Governing External Professional Activity for Pay
1. A faculty or other professional staff member who plans to engage in external professional activity for pay shall complete the "Notice of Intent to Engage in External Professional Activity for Pay" (hereinafter referred to as "Notice of Intent,"), which shall be filed with the head of the department in which the individual is employed. A separate “Notice of Intent" shall be filed for each such activity in which an employee proposes to engage. Unless there are exceptional circumstances, the "Notice of Intent" shall be filed not less than ten calendar days before the date the proposed external professional activity for pay is to begin.
2. Approval of a "Notice of Intent” may be granted for a period not to exceed the balance of either 1) the fiscal year (in the case of twelve-month employees and employees with contract service periods that include the summer session) or 2)the academic year (in the case of nine-month employees with no summer session contract period) remaining as of the date of approval; if the approved activity will continue beyond the end of the relevant fiscal or academic year in which it was begun, an additional "Notice of Intent” must be filed at least ten days before engaging in such activity in the succeeding relevant year.
3. Except as set out in paragraph d., below, the “Notice of Intent” shall be considered as follows: If, after a review of the “Notice of Intent" and consultation with the faculty or other professional staff member, the unit head determines that the proposed activity is not consistent with this policy statement of the board of governors, the faculty or other professional staff member shall be notified of that determination within ten calendar days of the date the "Notice of Intent" is filed. In the event of such notification by the unit head, the faculty or other professional staff member shall not proceed with the proposed activity but may appeal that decision to the next higher administrator and then to the chancellor (or, in the General Administration, to the president). A decision on any such appeal shall be given to the faculty or other professional staff member within ten calendar days of the date on which the appeal is
received. The decision of the chancellor (or of the president) shall be final. Appeals shall be made in writing on the "Notice of Intent” form
4. If question 8., question 9.a., or question 9.b. on the "Notice of Intent” is answered in the affirmative, the procedure set out in paragraph 3.c., above, shall be modified as follows: The decision of the unit head to approve the activity shall be reviewed promptly and approved or disapproved within ten days of receipt by the next higher administrator, and appeal of a disapproval by that officer shall be to the chancellor (or, in the General Administration, to the president).
5. Departmental summaries of all "Notices of Intent" filed and of actions taken in response to such "Notices of Intent" during the preceding fiscal year shall be submitted by unit heads to the chancellor (or, in the General Administration, to the president) each July. The chancellors shall provide annual summary reports to the president by September 1 of each year.
6. University employees not complying with these procedures will be subject to disciplinary action. Unit heads are held responsible for proper reporting.
D. Special Provisions
1. External professional activities for pay performed for another institution or agency of the State of North Carolina also must comply with state policies governing dual employment and compensation, unless an exception to those state policies is expressly authorized by the chancellor or the president.
2. The procedures in section 5 shall not be required of faculty and other professional staff members serving on academic year contracts if the external professional activity for pay is wholly performed and completed between the day following spring commencement and the first day of registration for the fall semester, provided that the activity does not conflict with this policy statement of the board of governors and is not conducted concurrently with a contract service period for teaching, research, or other services to the institution during a summer session
E. Effective Date
This policy statement shall become effective on 1 July 1993.
F. Sample Form for Notice of Intent to Engage in External Professional Activities for Pay
Date: (Name) - Intends to engage in external professional activity for pay under the following Conditions
1. Name and address of contracting organization:
2. Nature of proposed activity:
3. Beginning date and anticipated duration of activity:
4. On average, how many hours per week will be devoted to this activity?
a. For twelve-month employees, for the anticipated duration of the activity, within the current fiscal year ending June 30:
b. For nine-month employees, for each component part of the academic year, as applicable, within the current fiscal year ending June 30
1) Second summer session (post July 1)
2) Fall semester
3) Spring semester
4) First summer session (pre July 1)
5. Total number of hours to be devoted to activity:
6. Identify any classes, meetings, or other university duties that will be missed because of involvement in the proposed activity (respond separately for each applicable component part of the academic calendar if nine-month employee) and state what arrangements have been made to cover any such duties: Duties Missed Arrangements to Cover
7. Use of university resources in connection with proposed activity:
a. Will the activity entail the use of any university resources? _ Yes _ No
b. If yes, describe what resources will be used.
8. To your knowledge, does the contracting organization above provide funding which directly supports any of your university duties or activities? _ Yes _ No
9. To be completed if the contracting organization is a private firm:
a. Do you or any member of your immediate family own an equity interest in the contracting organization? _ Yes _ No
b. Do you hold an office in the contracting organization? _ Yes _ No
10. Performance of the above described activity
is consistent with the board of governors policy on
external professional activities.
(Signatures Follow)
G. Sample Form for Activity During Past Fiscal Year
Provide the following information for each external professional activity for pay in which you engaged during the last fiscal year preceding the date of filing of this "Notice of Intent"
1. Contracting organization:
2. Beginning and ending date of activity (if completed):
3. Average hours per week devoted to this activity.
4. Total number of hours devoted to this activity:
5. Nature of professional activity:
6. Date Notice of Intent was filed:
H. Sample Form for Administrative Action on Notice of Intent
1. Reviewed; activity determined to be consistent with university policy. Date: Unit Head:
Other action (as required): Date: Dean or Other Administrative Officer*
*Approval by dean or next higher administrator is required if question 8., 9.a., or 9,b. is answered in the affirmative.
2. Reviewed; activity determined not to be consistent with university policy Date: Unit Head:
Action on appeal (if any): Date: Action Taken:
Dean or Next Higher Administrator: Date: Action Taken:
Chancellor:
Any administrative action approving a "Notice of Intent” shall be effective only for the remaining balance of the fiscal year (in the case of twelve-month employees) or for the balance of the academic year (for nine-month employees).
Deleted and relocated into revised Appendix I. ECU Policy on Conflicts of Interest and Commitment as per Faculty Senate Resolution 10-33.
Approved by the Faculty Senate: March 30, 2010
Approved by the Chancellor: May 5, 2010
Part VIII.
Responsibilities of Administrative Officers
I. Board of Trustees
East Carolina University has its own board of trustees, consisting of thirteen members chosen as follows: eight elected by the board of governors, four
appointed by the governor, and the president of the Student Government Association of East Carolina University. The board of trustees elects from its
membership a chairperson, vice chairperson, and secretary. The principal powers of the board of trustees are delegated to it by the board of governors.
II. Chancellor
The board of governors elects the chancellor, who is the chief administrative and executive officer of East Carolina University. The chancellor is
charged with the responsibility of putting into effect the polices and regulations of the board of governors through the president and the board of
trustees. All personnel of the university are responsible either directly or indirectly to the chancellor. Assisting the chancellor in directing the affairs of
the university are the vice chancellors for academic affairs, for administration and finance, for health sciences, for institutional advancement, for
research, and for student life; the director of athletics; the equal employment opportunity officer; the university attorney; the director of planning and
institutional research; and the executive assistant to the chancellor. The responsibilities of these officers and those reporting to them are described
below.
A. Executive Assistant to the Chancellor
The executive assistant to the chancellor provides assistance in all facets of administration, governance, and communication. In assisting the chancellor in articulating the goals and polices of the university, this officer serves as assistant secretary to the East Carolina University Board of Trustees and supervises the office of News and Communications Services and the office of University Publications.
B. Assistant to the Chancellor for Constituent Relations
The assistant to the chancellor for constituent relations has as a primary responsibility the establishing of strong relationships with constituencies external to the university, including the General Assembly, state and local governments, community agencies, and regional groups with interest in or impact on ECU. In assisting the chancellor in this important endeavor, this officer will also act as liaison and staff for the East Carolina University Board of Visitors.
C. University Attorney
The office of the university attorney serves as liaison between the university and the office of the Attorney General and the General Administration of The University of North Carolina on legal matters including coordination with the office of the Attorney General on legal advisory opinions prepared by him or her. This office is the central repository for university file copies of documents pertaining to active, pending, or prospective lawsuits against the university. Upon request, the office of the university attorney furnishes legal advice and prepares written legal opinions for the chancellor, vice chancellors, academic deans, department chairpersons, and other administrative officials. In addition, the office prepares legal documents such as release forms, employment contracts, and other legal instruments as required by officials of the administration. The office supervises and periodically reviews hearing and disciplinary procedures administered by the various divisions and departments within the university. The office is responsible for maintaining a legal reference library on North Carolina coast constitutional and statutory provisions with respect to higher education and current subscriptions to specialized legal periodicals and journals dealing with legal problems of higher education generally. The office of the university attorney is assigned to and reports directly to the Chancellor. Faculty, administrators, and committees may contact the ECU University Attorney's office at any time to obtain information regarding grievance procedures. Aggrieved administrators are entitled to legal counsel from the University Attorney's office, which acts on behalf of the University in such matters. Faculty bringing grievances against other faculty or administrators must seek outside counsel. To ask the University or UNC system to provide substantive advice is to ask same to assist in grieving against themselves. In the case of aggrieved administrators seeking advice, at such time that it becomes apparent that a grievance is pending in which the university attorney or his or her assistant may be involved as legal counsel to that administrator, the attorneys will refrain from discussion of the case in order to ensure that the chancellor can be advised freely in deciding the case. If the university attorneys perceive a potential conflict of interest in advising an administrator, faculty member, or committees, questions will be deferred to UNC system attorneys, or to the state attorney general's office.
D. Equal Employment Opportunity Officer
The equal employment opportunity officer,
in consultation with the chief administrative officials of the university,
takes appropriate measures to ensure the university's compliance with federal
and state legal requirements respecting equal opportunity and affirmative
action. See Appendix J, Informal Faculty
Grievance Procedures for grievances involving sex discrimination and other
equal employment opportunity complaints, and Part VI, Equal Opportunity/Affirmative Action policy of East Carolina
University.
E. Director of Athletics
Athletic goals of the university are established by the chancellor in coordination with the director of athletics. The director is administratively responsible to the chancellor for all facets of the department’s operation. The University Administrative Athletic Committee makes recommendations to the chancellor concerning the implementation and administration of polices and procedures pertaining to intercollegiate athletics at East Carolina University. Primary functions are oversight responsibility in the areas of academic integrity, compliance with NCAA rules and regulations, and the overall development of student athletes. The committee charge includes, but is not restricted to budget, conference matters, fund raising, and public relations. The committee, chaired by the NCAA Faculty Athletics Representative, consists of eight faculty members, one student member, and the following ex-officio: chair of the faculty, president of the alumni association, president of the Pirate Club, chancellor, director of athletics, assistant director of athletics for student development, and the president of the Student Government Association.
F. Director of Planning and Institutional Research
The director of planning and institutional research serves as staff to the chancellor and is responsible for facilitating and coordinating the development, implementation and evaluation of the ongoing strategic plan that covers all functions and major resources of the university. The director is also responsible for directing the institutional research function, which includes the design, development, and use of various data bases and management support systems necessary for institutional analysis, planning, budgeting, and internal and external reporting. All of the above activities are carried out via cooperation and coordination with faculty governance and the divisional vice chancellors.
G. Faculty Senate
The Faculty Senate is comprised of
representatives from all academic faculty units on campus. It provides the means by which the faculty fulfill its function with respect to academic and
educational policies and other affairs of the University. The office of the Faculty Senate oversees the
East Carolina University Faculty Manual. See Appendix
A, Faculty Constitution and By-Laws of ECU.
III. Division of Academic Affairs
A. Vice Chancellor for Academic Affairs
The vice chancellor for academic affairs is responsible to the chancellor of the university for policy and operations relating to all academic aspects of the university, except those of the Division of Health Sciences. The vice chancellor also coordinates the activities of the academic and support units described below. The vice chancellor administers policies of class attendance and academic discipline, approves departmental requisitions for purchase of instructional supplies and equipment, and assigns all classrooms and office space allocated for instructional purposes. In addition, the academic affairs officer is responsible for the editing and publication of the university undergraduate and graduate catalogs, and similar official bulletins. Those officers reporting to the Vice Chancellor for Academic Affairs are listed in Part IX, Organization Chart for East Carolina University. Some of the responsibilities of those officers are described below.
B. Unit Administrators
The dean of the College of Arts and Sciences, deans of the professional schools within the academic division, and the department chairs in the College of Arts and Sciences are responsible for instruction and research within their areas. They are appointed by the chancellor and are responsible to the vice chancellor for academic affairs. The chairpersons of departments within the College of Arts and Sciences and the professional schools report to their respective deans and use the ECU Faculty Manual and the unit’s code procedures. The unit administrators preside at faculty meetings, can appoint ad hoc committees, assist with the orientation of new faculty members, act on requests for travel funds, and lead the faculty in promoting professional growth and good public relations. The duties of the dean of the College of Arts and Sciences, deans of the professional schools within the academic division, and departmental chairs in the College of Arts and Sciences are described in the following paragraphs. (In some units, the elected faculty chair can preside at faculty meetings.) (Faculty Senate Resolution #98-6, February 1998)
1. Budget and Equipment - The unit administrator recommends the college, school, or department operating budget and supervises expenditures of allocated funds. The dean or chairperson is responsible for maintaining a current inventory of and caring for departmental equipment, for reporting to the business office breakage and needed repairs, and for approving requisitions for book purchases for the library.
2. Curriculum and Instruction - The unit administrator works with the faculty in planning and recommending changes in and additions to the curriculum; visits classes and counsels with the faculty to evaluate the quality of instruction; prepares teaching schedules, is responsible for all classes being met, and arranges for substitute instructors in case of emergencies; recommends the use of classroom, laboratory, and office areas; keeps records of personnel and files of course syllabi; and makes an annual report of the college, school, or department to the appropriate superior.
3. Personnel - The unit administrator reviews recommendations of the appropriate unit committees on faculty appointment, reappointments, tenure, and promotion in relation to the provisions noted in Appendix C, Personnel Policies and Procedures for the Faculty of ECU and Appendix D, Tenure and Promotion Policies and Procedures of ECU. The unit head concurs or does not concur and forwards the recommendations to the next higher administrator.
C. Dean of the Office of Undergraduate Studies
The dean of the office of Undergraduate Studies reports to the vice chancellor for Academic Affairs and is responsible for the functioning of the General College, the University College, the Office of Cooperative Education, the transfer course permission approval program, the Academic Transition Program, the general education assessment program, and other academic support programs as designated by the vice chancellor for academic affairs. The dean is responsible for the administration of undergraduate academic regulations as presented in Section 5 of the undergraduate catalog. Additionally, the dean serves as associate director, new student academic orientation. The dean is assisted in the administration of the office of Undergraduate Studies by the assistant dean for the General College, the associate director for student academic support services, the associate director of the University College, and the director of cooperative education.
D. Director of Academic Library Services
The director of the Academic Services is responsible for providing library services in support of academic programs. The director is advised by the Faculty Senate Academic Libraries Committee and the Academic Library Services faculty and cooperates with the various schools and departments through appropriate deans and chairpersons. The Director is responsible for administrative direction and fiscal control of Joyner Library and the Music Library in the Fletcher Music Center, which is an integral part of Joyner Library; for collection development; and for library property and buildings. The director recommends the appointment of all library personnel and fixes titles, duties, and compensation of all library staff members within approved budgetary limits. The library staff consists of library faculty and support personnel. The director is assisted in the conduct of duties by the advice of the Faculty Senate Academic Libraries Committee.
E. Director of Admissions
The admissions office, administered by a director, aided by a professional and a clerical staff, is charged with responsibility for all undergraduate admissions throughout the university. In this capacity, the director serves as an advocate for retention and monitors the effects of a variety of university retention efforts. Additionally, the director develops an admissions strategy which, when coordinated with the results of retention efforts, will generate an undergraduate enrollment consistent with the enrollment goal of the university. The office processes applications for admission to the freshman class and applications of students desiring to transfer from other colleges and universities as well as applications for readmission. The office is also responsible for developing and implementing the marketing strategies used to attract these student populations. The director is assisted in the conduct of duties by the advice of the Faculty Senate Academic Admissions and Recruitment Committee. The director of admissions is also responsible for editing and producing admissions publications. (Admission to graduate programs is the responsibility of the Graduate School.)
F. Director of the BB&T Center for Leadership Development
The director of the BB&T Center for Leadership Development is responsible for planning, promoting, and administering leadership development activities relevant to a broad coalition of interests in the professional and managerial fields. Specifically, the director is charged with positioning the center in the forefront among those interested in strengthening and focusing on leadership as an important dimension in society worthy of instruction and research.
G. Director of Cooperative Education
The director of cooperative education is responsible for the coordination of activities related to the placement of both graduate and undergraduate students in alternating periods of career-related employment. This responsibility involves working with both public and private agencies throughout the United States to develop appropriate employment opportunities, communicating with faculty to identify qualified students, and counseling and supervising students throughout the recruitment, selection, and evaluation process.
H. Director of the Division of Continuing Education and Summer School
The director of the Division of Continuing Education and Summer School is responsible for off-campus classes and for specialized non-credit vocational, professional, and cultural courses wherever offered. The division provides this instruction on the campuses of four community colleges and at various locations throughout eastern North Carolina. The director, aided by an associate director, an assistant director, several coordinators, and a business officer, works with deans and chairpersons of academic departments in determining suitable courses to be offered through continuing education, the location of courses, and the assignment of teaching staff. The director oversees the editing and publication of various bulletins describing the educational opportunities made available by East Carolina University through the Division of Continuing Education. The director also administers the summer school program. The director is assisted in the conduct of duties by the advice of the Faculty Senate Academic Continuing Education Committee.
I. Director of the Honors Program
The director of the honors program coordinates the freshman/sophomore level, university-wide program offered to superior students. The director is in charge of planning the curriculum, soliciting the faculty, recruiting qualified students to participate, and implementing the policies outlined by the Faculty Senate Academic Honors Program Committee.
J. Director of International Programs
The director of international programs is responsible for administering university international programs and activities and for promoting all aspects of internationalizing the university. In carrying out this responsibility, the director works with the International Programs Faculty Advisory Council in establishing a strategic plan and identifying the foci for international activities most beneficial to the university, seeks to acquire external funding for international activities, develops affiliations with international universities and other agencies, develops and promotes university study-abroad programs, and identifies highly qualified appointees to the Thomas W. Rivers Endowed Chair in International Studies. Two coordinators report to the director: the International Student Exchange Program (ISEP) coordinator, who is responsible for publicizing, recruiting for, and administering ISEP; and the study-abroad/National Student Exchange coordinator, who is responsible for publicizing, recruiting for, and administering the NSE and ECU study abroad and exchange programs.
K. Registrar
The registrar, aided by the associate registrar, supervisory personnel, and a clerical staff, supervises the central records office, plans and executes registration of students each semester and summer session, assigns classroom space for classes and meetings, issues grades at the end of each semester and summer session, issues transcripts, mails diplomas to graduating students, and maintains a computerized student data base.
L. Administrative Council
The Administrative Council, convened by the Chancellor, includes the Chancellor, and designated members of the Chancellor’s staff, the Vice Chancellors and designated members of their staffs, the deans, and directors with academic or public affairs missions. The Council meets monthly, often hosted by the respective deans, to discuss matters of importance to the administration of East Carolina University and to advise the Chancellor on such matters.
M. Leadership Forum
The Leadership Forum, convened by the Chancellor, includes the membership of the Administrative Council, other members of the University administration deemed appropriate by the Chancellor, and representation of the faculty by the Chair of the Faculty. The Forum normally meets three times each semester and once during the summer months to discuss matters of importance to the leadership of East Carolina University and to advise the Chancellor on such matters.
IV. Division of Administration and Finance
A. Vice Chancellor for Administration and Finance
The board of trustees of the university has directed that all business functions for operation of the university be the responsibility of the chief business officer, who has the title of vice chancellor for administration and finance and who is responsible to and under the general supervision of the chancellor. This officer plans, directs, and coordinates all business affairs of the university for organization and supervision of fiscal and budgetary operations, personnel administration, public safety, computing and information, environmental health and safety, and systems accounting.
The vice chancellor for administration and finance also plans, directs, and supervises the preparation of all budgets for review and adoption by the chancellor and board of trustees to be submitted to the Board of Governors of The University of North Carolina and Department of Administration and further reviewed by the Advisory Budget Commission for recommendation to the state legislature. Budget preparation includes such factors as present operating costs; estimated receipts; operating expenses due to expansion of physical plant, enrollment, and costs of utilities and service contracts; requests for new programs, expanded services, salaries and additional faculty to reduce the student-faculty ratio, and requests for capital improvements. Those officers reporting to the Vice Chancellor for Administration and Finance are listed in Part IX, Organization Chart for East Carolina University. Some of the responsibilities of those officers are described below.
B. Comptroller
The comptroller plans, directs, and supervises all accounting and budget functions related to the fiscal operation of the university, including appropriated funds, grants, auxiliaries, student funds, trust funds, and foundations. This office maintains internal controls to ensure sound fiscal policy.
C. Director of Computing and Information Systems
The director, reporting to the vice chancellor for administration and finance, leads planning and development of information systems and resources. This officer receives guidance from the Information Resources Coordinating Council regarding formulation, interpretation and implementation of university information and data management policy. The director manages various information resources, including the computing center staff, the computing equipment, the broadband communications network, and the telecommunications systems.
D. Director of Environmental Health and Safety
The environmental health and safety director is responsible for the overall planning and implementation of the safety and health programs for the university in conformity with the Occupational Safety and Health Act (OSHA) of North Carolina, the Environmental Protection Agency, and other state and federal regulations.
E. Director of Human Resources
The human resources director plans, directs, coordinates, and administers the university personnel program involving recruitment, employee relations, counseling, interviewing, selection, transfer, promotion, recommendation of salaries, classification of non-faculty personnel, and training and staff development. The director also interprets applicable policies and regulations to provide an efficient and effective work force for operation of the university.
F. Director/Chief of Police
The director/Chief of Police is responsible for the university's police department. The police functions include the safety and protection of students, staff, and visitors as well as the buildings and other properties on the campus.
G. Director of Systems Coordination
Systems accounting serves as a liaison between the automated financial system users and the programmers of those systems. This department also completes specialized projects on behalf of the vice chancellor for administration and finance.
V. Division of Health Sciences
A. Vice Chancellor for Health Sciences
The vice chancellor for health sciences is responsible to the chancellor of the university for policy and operations relating to all academic and clinical aspects of the university, except those of the division of academic affairs. The vice chancellor also coordinates the activities of the academic and support units described below. The vice chancellor administers policies of class attendance and academic discipline, approves departmental requisitions for purchase of instructional supplies and equipment, and assigns all classrooms and office space allocated for instructional purposes. In addition, the health sciences officer is responsible for the editing and publication of the official bulletins and catalogs pertaining to the division and/or components. Those officers reporting to the Vice Chancellor for Health Sciences are listed in Part IX, Organization Chart for East Carolina University. Some of the responsibilities of those officers are described below.
B. Unit Administrators
The deans of the professional schools of Allied Health, Nursing and Medicine are unit administrators in all incidences except for those pertaining to Appendix D. , in which case the department chair is the unit administrator. The dean is responsible for instruction, research and association with the Eastern Area Health Education Center. Additionally, the dean of the School of Medicine is responsible for the Medical Faculty Practice Plan. The deans within the Health Sciences Division are appointed by the chancellor and are responsible to the vice chancellor for Health Sciences. As unit administrators, the deans preside at faculty meetings, can appoint ad hoc committees, assist with the orientation of new faculty members, act on requests for travel funds, and lead the faculty in promoting professional growth and good public relations. The duties of the deans of health sciences are described in School Codes and in the Faculty Manual, Part VIII, III, B1-3. (In some units, the elected faculty chair can preside at faculty meetings.) (Faculty Senate Resolution #98-6, February 1998)
C. Director of Health Sciences Library
The director is responsible for the budget, policies, programs, and long-range planning for the Health Sciences Library. Library services are provided to students and faculty in the Schools of Allied Health Sciences, Medicine, and Nursing and to physicians and other health providers in the local community and throughout eastern North Carolina. The library is strongly involved in student educational programs which foster computer literacy. In addition, the director has responsibility for appointments, promotion, tenure, and other matters pertaining to the library's faculty. The director of the Health Sciences Library reports to the vice chancellor for health sciences. The director is assisted in the conduct of duties by the advice of the Faculty Senate Academic Libraries Committee.
VI. Division of Institutional Advancement
A. Vice Chancellor for Institutional Advancement
The primary function of the vice chancellor for institutional advancement is to facilitate greater public understanding and awareness of the purposes and achievements of the university and to generate additional non-appropriated resources from individuals, corporations, foundations, and governmental agencies to improve the quality and status of the academic programs of East Carolina University. Offices reporting to the vice chancellor include institutional advancement, alumni relations, Regional Development Institute, the Center for Applied Technology, and the Small Business and Technology Development Center. Those officers reporting to the Vice Chancellor for Institutional Advancement are listed in Part IX, Organization Chart for East Carolina University. Some of the responsibilities of those officers are described below.
B. Assistant to the Vice Chancellor for University Relations and Alumni Affairs
The assistant to the vice chancellor directs a comprehensive alumni affairs program and holds the title of executive secretary of the ECU Alumni Association, Inc. In addition to assisting with the duties of the vice chancellor, the assistant represents the formal link to the university for former students and seeks to develop a relationship with them conducive to the support of the university's programs. The assistant also plans and implements programs to encourage involvement from alumni through volunteer efforts and gifts of financial resources.
C. Director of Institutional Advancement
The director of institutional advancement provides managerial direction and coordination for the fund raising activities conducted by academic and administrative units of the university. As part of this responsibility, the director provides guidance and supervision to the directors of the Chancellor’s Society, the annual giving, planned giving, parents, gift records, and research programs. Annual giving involves telephone, direct mail, and personal solicitation of alumni and other friends of the university. The Planned Giving Program concentrates on development of deferred gifts and endowments. The Parents Program seeks to personalize the university experience for those whose students are enrolled at the university and to encourage their financial support of the institution.
D. Director of Small Business & Technology Development Center
The director of the Small Business & Technology Development Center is responsible for providing high quality, substantive consultative services to small businesses, both start-up and operational; providing management and technical assistance services, developing and coordinating local resources; conducting research as necessary; developing and conducting appropriate training; delivering special emphasis programs as directed by the state headquarters; and providing advice and counsel to support greater economic development and job creation within the assigned region.
E. Director of the Center for Applied Technology
The director of the Center for Applied Technology is chief administrative officer of the center, makes regional businesses and industries aware of university resources, assists businesses and industries in defining specific needs, designs, programs, and identifies faculty consultants to address work place needs, supervises and evaluates consulting services, establishes operational procedures, and plans the development of the center. The director has responsibility for the center’s financial security and works with the advisory board of directors and the faculty.
F. Director of the Regional Development Institute
The director of the Regional Development Institute is assisted by development specialists in the fields of marketing, industrial development, community development, international services, resource development, land-use planning, environmental regulations, research analysis, and management and financial counseling. The institute, using its own capabilities and resources, as well as those of the university, engages in applied research related to the development of eastern North Carolina. In addition to its functions sponsored by the university, the institute undertakes research and development projects for industry, governmental agencies, foundations, and private groups.
VII. Division of Student Life
A. Vice Chancellor for Student Life
The Division of Student Life actively supports the university's mission of education, research and service by providing comprehensive programs and services to assist each student to develop intellectually, socially, and culturally. The division promotes this development by fostering a community of learning which encourages individual student involvement and participation. The Division of Student Life provides a broad range of support services, activities, and programs which seek to enhance learning; accommodate the diverse needs of all students; assist students in meeting their basic needs for financing, housing, nutrition, and physical and mental health; provide the means for students to become active participants and leaders in their own learning; assist students in developing logical thought processes and sound decision-making skills; and assist students in developing an appreciation of the arts. Moreover, the division seeks to contribute to the development of the whole individual by fostering in each student a deeper appreciation of the importance of life-long learning, individual responsibility, and human diversity. Those officers reporting to the Vice Chancellor for Student Life are listed in Part IX, Organization Chart for East Carolina University. Some of the responsibilities of those officers are described below.
B. Assistant Vice Chancellor and Director of Intercultural Student Affairs
The assistant vice chancellor and director of the office of Intercultural Student Affairs is responsible to the vice chancellor for student life for designing programs and activities that meet the personal, social, and academic needs of intercultural students. The director is also responsible for assisting all students in their understanding and appreciation of people and cultures different than their own.
C. Assistant Vice Chancellor and Director of Research, Assessment, and Testing
The assistant vice chancellor and director of the office of Research, Assessment, and Testing reports directly to the vice chancellor for student life and its responsible for conducting appropriate University-wide assessments of students’ needs and outcomes, coordinating the assessment of program effectiveness for the division, and disseminating research findings to internal and external publics. The director collaborates with the office of Planning and Institutional Research and other departments across the University to enhance the educational experiences of the students. The director is responsible for the supervision of the University Testing Center which administers national testing program examinations, professional and state licensing examinations, and individual tests such as correspondence exams.
D. Dean of Students
The dean of students has direct responsibility for the administration of program planning, budgeting, and evaluation of the campus judicial system. The dean advises student judicial boards; serves as adviser to the fraternity system; administers university excuses, withdrawals, and campus canvassing and soliciting policies; coordinates and supervises parents' day; supervises professional staff responsible for university unions and student activities, intramurals, recreation and leisure services, student leadership programs, and the social sorority system. The dean of students assumes responsibility for the Division of Student Life in the absence of the vice chancellor for student life.
E. Dean of Student Development
The dean of student development reports directly to the vice chancellor for student life and is responsible for the direction of a comprehensive student development program. Reporting directly to the dean are the Counseling Center, Career Services, orientation, resident education, the office of Health Promotion and Wellness, and the office of Student Development for Special Populations (disabled students, international students, minority students, nontraditional students, and commuter students).
F. Assistant Dean of Student Development
The assistant dean of student development is director of special populations. He or she serves as international student adviser; coordinator of off-campus housing, commuter services, and nontraditional student services; and supervises the coordinator of handicapped student services and the director of the Program for the Hearing Impaired.
G. Director of Career Services
The office of Career Services maintains credential files on all who register with the service. Registration is open to all East Carolina University seniors and graduate students in the last academic year of study. Registrants' resumes which are in the active files are available to employers. Upon request by the student or by the employer, a registrant's credentials will be sent to the employer. Registrants are also eligible for interviews with recruiters who visit the campus each semester. The director oversees job search workshops including career information seminars, interviewing skills development, and resume writing techniques, which are regularly scheduled in the office and in various units across campus. The director works with career education coordinators, who are appointed in each academic department to coordinate and assist with career-related activities in their respective areas.
H. Director of the Center for Counseling and Student Development
The director of the Center for Counseling and Student Development administers programs and services offered by the student Counseling Center. The director is responsible for supervising professional and support staff activities, establishing center priorities and goals, and evaluating staff efficiency. The director encourages and promotes development of collaborative working relationships with academic departments and schools as well as other units within student life in order to strengthen and promote student development activities. The major role of the Counseling Center is to provide the best counseling support services (assessment, counseling, referral) for students while they are enrolled at the university. Services are directed toward student development in the areas of responsible living and positive coping skills. This is accomplished through provision of individual counseling, a variety of developmental and support groups, guest lectures on mental health issues, and consultation with faculty and staff regarding student issues.
I. Director of Dining Services
The department of Dining Services offers a comprehensive food service program for students, faculty, and staff, as well as an extensive catering and summer conference program. The director of Dining Services, who is the administrator of the dining services contract, has overall responsibilities for services in all dining areas; for maintenance of the computerized meal plan access control system; for marketing and advertising, student surveys, public relations, and special promotions; for fiscal control with monthly operating reports, budgets, and audits; and for long-term planning including dining hall renovations, equipment replacement, and facility expansion projects.
J. Director of Disability Support Services
The director of the department of Disability Support Services oversees the various components which allow students with disabilities to access the programs and services of the University. The coordination of interpreting services, alternative testing, barrier removal, assistive technology, and student counseling are aspects of the position which directly impact students. Outreach to faculty and the community regarding students with disabilities is also critical. Both Spring and Fall graduation ceremonies are coordinated by the Director.
K. Director of Health Promotion and Well-Being
The director of Health Promotion and Well-Being is primarily responsible for the development and provision of knowledge and skill based programs in the health and well-being areas. These areas include, but are not limited to, programs and workshops addressing the use and abuse of alcohol and other drugs, plus physical, nutritional, and emotional well-being. The director coordinates health promotion and well-being programs for departments within the division of Student Life and the University and chairs of the DSL Coordinating Committee for Campus Well-Being.
L. Director of Ledonia Wright African-American Cultural Center
The director of Ledonia Wright African-American Cultural Center is responsible for the day-to-day operations of the Center as well as developing and implementing comprehensive educational, cultural, and social programming and all support services within the Center. The director oversees budgeting, planning, selecting, promoting, presenting, and evaluating events sponsored by the Center. The director is responsible for policy development, procedures, and formulating goals. He/she also engages in extensive planning of programs, community outreach, conducts workshops, training seminars, and lecture presentations and assists with research and assessment .
M. Director of Orientation and the First Year Experience
The director of student orientation directs, coordinates, and supervises the development and implementation of the New Student Orientation Program for the university. With assistance of virtually all departments within the university community, the director provides academic and student life information for all new students. Also, the director is responsible for the Parent Orientation Program, during which information from academic affairs, student life, administration and finance, and institutional planning is provided to parents of new students. As coordinator of The Freshman and the University Program, the director is primarily responsible for developing, teaching, and coordinating the orientation course, COAD 1000. The director also acts as academic adviser for the General College and counsels students.
N. Director of Recreational Services
The director of recreational services is responsible for providing an extensive offering of recreational programs and services for the university's students, faculty, and staff. With assistance from SPA and EPA staff, the director plans, administers, and supervises departmental programs, which include men's, women's, and co-recreational intramural sports activities, drop-in informal recreation, club sports, physical fitness programs, equipment check-out services, outdoor recreation, new adventures program, non-credit instructional classes, sports care services, and recreational services for handicapped students. The director is also responsible for formulation and implementation of program policy, budget administration and management, public relations, university liaison, and supervision and evaluation of programs and staff.
O. Director of Resident Life
The director of resident life is responsible for the planning and coordination of the student life program within the residence hall system. With the assistance of professional and paraprofessional staff, this office is responsible for the interpersonal and academic well-being of all residential students. This is accomplished through policies which enhance community development, through programs and activities to meet the developmental needs of students, and through structured, comprehensive disciplinary procedures. The director is also responsible for budgeting and administration, liaison with other departments and public relations, as well as the supervision, recruitment, evaluation, and training of all staff. In addition, the department provides student leadership development through support of the Residence Hall Association and individual hall councils.
P. Director of Student Financial Aid
The director of Student Financial Aid administers the various programs which are available to provide financial assistance to students. The director and staff are responsible for the counseling of students about their budget expenses and financial aid opportunities, for the evaluation of financial aid applications, and for the allocation of resources to students who are to receive assistance. The director is assisted in the conduct of duties by the advice of the Faculty Senate Academic Student Scholarships, Fellowships, and Financial Aid Committee.
Q. Director of the Student Health Services
The director of the Student Health Service is charged with the responsibility of overseeing the health care provided for the East Carolina University student body. He or she directs the operation of the Student Health Center's staff and the delivery of quality health care within a budget funded by student health fees. The director is charged with supervising and encouraging the delivery of health education at the Student Health Center in informal discussions, group non-credit discussions on campus, and formal academic lectures upon request of the instructor. The Student Health Center offers comprehensive ambulatory health care, providing the ECU student with a convenient source for help with health problems.
R. Director of University Housing Services
The director of university housing services is responsible to the vice chancellor for student life for providing high quality housing for on-campus students. High quality housing mandates extensive planning for major renovations to meet the needs of changing student development programs. Through planning, supervision, and organization, the director is responsible for budget administration and management; coordination of all maintenance, repairs, and renovations of residence halls; contracting and assigning housing for students; and student services which include safety and security, fire safety, and auxiliary services of food handling, laundry facilities, mail delivery, and the communications systems.
S. Director of University Unions
The director of university unions, adviser to the Student Union, and co-adviser to the Student Government Association. Under the supervision and direction of this officer, the staff of the department of University Unions coordinates professional entertainment and cultural events at the university, the university central reservations office, the university ID card system, and public-sponsored events presented on campus. The assistant vice chancellor is responsible for negotiating and signing all contracts relative to campus activities.
VIII. Division of Research
A. Vice Chancellor for Research
The vice chancellor for research has dual responsibility for graduate programs and research. These responsibilities are carried out through the activities of staff members in the Graduate School office, the office of Sponsored Programs, and the office of Technology Transfer. The vice chancellor for research/dean of the Graduate School is responsible for the operation of these offices including fiscal management and reporting. The vice chancellor for research/dean of the Graduate School also provides administrative oversight for several programs which are primarily research or with a substantial cross disciplinary research component including the Institute for Coastal and Marine Resources and the Center on Aging. Those officers reporting to the Vice Chancellor for Research are listed in Part IX, Organization Chart for East Carolina University. Some of the responsibilities of those officers are described below.
B. Dean of the Graduate School
At present, the vice chancellor for research also serves as the dean of the Graduate school. The Graduate school is responsible for admission of students and provides academic oversight for all post-baccalaureate degree program tracks (excluding MD degrees) by the implementation and execution of polices, rules, regulations, and procedures established by the graduate faculty and the Graduate Council. The dean works closely with the members of the graduate faculty through the Graduate Council and its committees as the chief executive officer of the Graduate School and chairperson of the graduate faculty and Graduate Council. The dean is also responsible for advising and assisting schools and departments in the planning, development, and implementation of new graduate programs and for coordinating with the general administration of The University of North Carolina all new program proposals advanced by schools and departments. See Appendix F, Graduate School Organization.
C. Director of the Center on Aging
The director of the Center on Aging administers the research and service programs of the center and coordinates the university's gerontology minor.
D. Director of the Institute for Coastal and Marine Resources
The director of the Institute for Coastal and Marine Resources administers the various research programs of the institute and coordinates the university's coastal marine studies minor.
E. Director of the Office of Sponsored Programs
The director of the office of Sponsored Programs is responsible for all pre-award activity involved in preparation of grants, contracts, and memorandums of understanding and for their submission on behalf of the university to external agencies for faculty projects. The director is responsible for the administration of this office in support of faculty activity in securing external funding for programs supporting research and creative activities, training, and service. It reports sponsored program activity and ensures compliance with policies and guidelines of the State of North Carolina and The University of North Carolina General Administration as well as state, federal, and private funding agencies. It provides informational and educational programs and strategies which enhances the ability of faculty to compete successfully for external funds to support research, training, and service programs on campus. See Part VII, Research Information.
F. Director of the Office of Technology Transfer
The director of the Office of Technology Transfer is responsible for the management of the transfer process of inventions and discoveries from the university to the private and public sectors. Such responsibilities include receiving all confidential disclosures, assessing patent potential, drafting licensing agreements, and handling marketing initiatives for selected intellectual properties.
Deleted and incorporated into University Policy Manual as per Faculty Senate Resolution 10-35.
Approved by the Faculty Senate: March 30, 2010
Approved by the Chancellor: May 5, 2010
Sections deleted during the 2010-2011 Academic Year
Part V. Academic
Information
Section I.
C. Certification
Current certification requirements
for teachers and administrative personnel applicable in the State of North
Carolina may be found in the School of Education. In order to assist students
in pursuing their various programs, faculty members are requested to become
acquainted with these requirements. If there are any questions regarding their
interpretation, faculty members are urged to consult with the dean of the
School of Education and the director of teacher education. For other regulations
governing student programs, see the undergraduate and graduate catalogs.
Deleted
as per Faculty Senate Resolution 10-93.
Approved by the Faculty Senate: December 7, 2010
Approved by the Chancellor: August 15, 2011
P. Re-examinations
Only those graduating seniors in
the last semester, who are passing a course at the
time an examination is given, and who fail the examination will be given one
re-examination on the course. No other re-examinations are to be given. A grade
change resulting from a re-examination must be on file in the registrar’s
office one week after the original scheduled examination.
Deleted
as per Faculty Senate Resolution 10-93.
Approved by the Faculty Senate: December 7, 2010
Approved by the Chancellor: August 15, 2011
Q. Release
of Directory Information
It is the policy of the university
to make routinely available certain directory information on its students. This
policy is for the convenience of students, parents, other members of the
university community, and the general public. In compliance with the Family
Educational Rights and Privacy Act (P.L. 93-380), the university will continue
this policy of releasing directory information, such information being defined
by the act as some or all of the following categories: the student's name,
address, telephone listing, date and place of birth, major field of study,
participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards received,
and the most recent previous educational agency or institute attended by the
student. If any student does not wish any or all of this directory information
released without his or her prior consent, then the student must notify the
Office of the Registrar in writing within seven days after registration day of
the current term of enrollment.
Deleted
as per Faculty Senate Resolution 10-93.
Approved by the Faculty Senate: December 7, 2010
Approved by the Chancellor: August 15, 2011
T. Resale
of Complimentary Textbooks
East Carolina University has an
established policy against the resale of complimentary copies of textbooks and
encourages faculty to ask book buyers who come on campus to show their permit
to solicit required by university regulations. Faculty are
encouraged to dispose of complimentary copies of textbooks by giving them to
students or returning them to the publisher. (Faculty Senate Resolution #88-53, December
1988.)
Deleted
as per Faculty Senate Resolution 10-93.
Approved by the Faculty Senate: December 7, 2010
Approved by the Chancellor: August 15, 2011
U. Senior
Summary Sheet
Advisers shall confer with
first-semester seniors concerning their remaining requirements for graduation. At
this time the senior summary sheet is filled out in triplicate, one copy to be
sent to the registrar for immediate verification, one to be kept by the
student, and the third to be retained by the student’s major department or
school. The senior summary sheet will
note the appropriate undergraduate catalog edition carrying the requirements to
be met, the degree sought, the intended date of completion of all requirements,
and the requirements unfulfilled to date. Remaining requirements will be listed
specifically as provided in the appropriate catalog.
Deleted
as per Faculty Senate Resolution 10-93.
Approved by the Faculty Senate: December 7, 2010
Approved by the Chancellor: August 15, 2011
BB. Used Books
At the beginning of each semester, Dowdy Student Stores try to have on hand as many used books as possible since this is the best means available to help students keep the cost of their textbooks down. The store will pay 50 percent of the new price provided the store is not already overstocked on readopted texts. The used book will be sold at 75 percent of the new price. If that book is resold to the store, 50 percent of the new price will be paid again.
Deleted
as per Faculty Senate Resolution 10-93.
Approved by the Faculty Senate: December 7, 2010
Approved by the Chancellor: August 15, 2011
Part VI. General
Personnel Policies
Section I. Employment
Policies
B. Collection of Money
No individual or department of the university may collect any money without being authorized to do so by the business office, and reports of all such collections, when authorized, shall be made on forms provided by the business office. All money collected shall be turned in to the business office promptly for deposit. All disbursements are to be made by check drawn by the business office. The foregoing regulation by the board of trustees applies to university funds and does not apply to civic and charitable fund campaigns. Collections of funds for special instructional materials, such as magazines, should be made by a designated student and not a faculty member.
Deleted
as per Faculty Senate Resolution 11-47.
Approved by the Faculty Senate: March 29, 2011
Approved by the Chancellor: May 5, 2011
C. Employee Involvement In Political Candidacy and Officeholding
Policies adopted by the Board of Governors in 1976 and conforming policies adopted by the Board of Trustees in 1994 establish processes for resolving, in advance, questions about possible conflicts between a University employee's satisfactory performance of employment responsibilities and his involvement in political candidacy and officeholding. All University employees except those subject to the State Personnel Act are covered by the policies. An employee who intends to become a candidate for election or appointment to or to hold any public office is responsible for knowing the terms of and complying with the requirements of these policies. A copy of the full text of the policies along with instructions and forms to be used to comply with the policies may be obtained from the University Attorney. The instructions include deadlines which must be followed. Any petitions required by these instructions should be submitted as early as possible, but no later than the following:
For affected academic Completed
petition to be Completed
Petition
periods beginning: received by Chancellor: to be received by board:
*January (e.g., for a October 15 of preceding year November 1 of preceding year
May primary contest)
*May/June (e.g., for fall March 15 April 1
elections affecting summer
employment)
*August/September (e.g., June 15 July 1
for fall general election)
*Other periods 90 days prior to 60 days prior to
beginning of period beginning of period
Failure to comply with the policies is a violation of the terms and conditions
of University employment and may result in disciplinary action. The following
is a summary of the basic provisions of the board policies. The full text of the
policies should be consulted by an affected employee. Advice concerning the
interpretation and application of the policies may be obtained from the
University Attorney.
1. Candidacy for election to public office
Becoming a candidate for election to a full-time or major part-time office is presumed to create a conflict of time that interferes with the employee's satisfactory performance of University employment obligations. The conflict may be avoided by (1) resigning from University employment, (2) seeking an appropriate unpaid leave of absence from University employment, or (3) rebutting the presumption of conflict by demonstrating that there in fact will be no conflict between campaign activity and University employment. An employee who intends to become a candidate must follow prescribed procedures for resolving questions about conflicts in advance of becoming a candidate.
2. Holding public office
Upon assuming an elective or appointive full-time office, a University employee will be deemed to have resigned his University employment, unless prior to assuming office he requests and is granted a full leave of absence, without pay. Such a leave of absence may not exceed two years. Upon assuming an elective or appointive major part-time office, a University employee will be presumed to have a conflict of time that necessitates his resignation from University employment; the resignation requirement may be avoided if (1) he requests and is granted an appropriate leave of absence or (2) he rebuts the presumption of conflict by demonstrating that there in fact will be no conflict between officeholding and University employment. An employee who intends to occupy such an office must follow prescribed procedures for resolving questions about conflicts in advance of assuming the office.
Deleted and
incorporated into University Policy Manual with link to the Board of Governors
policy (see item 300.5 http://www.northcarolina.edu/policy/index.php)
as per Faculty Senate Resolution 11-08.
Approved by the Faculty Senate: February 22, 2011
Approved by the Chancellor: March 28, 2011
Part VI. General
Personnel Policies
Section II. Welfare
and Benefits
A. Hospitalization Insurance
Hospitalization insurance is provided for full-time or half-time permanent employees through a statewide self-insured program known as the State of North Carolina Comprehensive Health Benefit Plan and HMO’s as approved for the service area. The university will contribute a set amount governed by the State Legislature for employee's premium for those who have a three-quarters or above permanent appointment. If the cost for individual coverage is higher than what the State Legislature has approved for payment, the employee will pay the difference. However, half-time permanent employees must pay their entire premium through payroll deduction if they wish to be covered. All eligible employees may also insure their dependents by payment of premium through payroll deduction. The employee may enroll or make changes in coverage by visiting the department of Human Resources. The new employee may gain coverage on the first of the month following the date he or she begins work or on the first of any succeeding month. The only exception would be an employee starting in August with a nine-month contact. This employee will receive his/her first paycheck in September and therefore coverage would be effective the first of October. The employee may start coverage September 1st but must pay the full cost. If an employee enrolls when first eligible for coverage, there is no waiting period for basic coverage. The only exception would be if the employee was being rehired within 12 months of separation as a state employee and did not continue health insurance coverage. If the employee terminates employment with the last workday occurring during the first half of the month, hospitalization coverage will cease at the end of that same month. If the employee works as many as half or more of the workdays of a month that termination of employment occurs, hospitalization coverage may be extended through the following month.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
C. Mandatory Enrollment in Group Life Program
All new permanent employees employed at least 75% are required to enroll in the ECU Group Life Program which is based on age and salary at full cost to the employee. Preexisting conditions are waived upon initial enrollment. An employee may request cancellation of the policy and receive a refund of all premiums for his or her individual coverage if requested within 60 days of the effective date of coverage. The policy may be canceled after that date but no refund of premiums will be granted.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
D. Group Insurance Plans
University employees who hold a permanent appointment on a 50% basis or above may subscribe to various types of group insurance by voluntary payment of premiums through payroll deduction. The university department of Human Resources is responsible for coordinating insurance plans offered to university employees as underwritten by these companies. Anyone interested in any of these plans should contact the university department of Human Resources for more information. The various group plans are life insurance (such as level term, decreasing term, permanent cash value, accidental death and dismemberment), disability income insurance, dental insurance, cancer coverage insurance, and intensive care insurance.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
E. Social Security
All university employees, with the exception of students, are subject to the provisions of the Federal Social Security Act that requires a percentage contribution subject to the current Social Security law. This is a separate contribution from the state retirement that cannot be withdrawn. The amount paid by the employee will be matched by the university. All state-owned agencies and institutions are considered one employer under the Social Security law; therefore, if the employee receives earnings from more than one agency or institution within the calendar year, it should be brought to the attention of the university payroll department. Social Security benefits may be claimed at the age of 62; however, these benefits will be lower than the benefits received at age 65, which is the age at which maximum benefits may be claimed. Retirement benefits under the Social Security law will be based on average earnings beginning with 1937, or beginning with 1951, whichever will allow the higher benefit. There is also provided a broad program of health insurance called Medicare for people 65 years of age and over. One part of Medicare is hospital insurance, which helps pay for hospital care and certain follow-up services. The other part is voluntary medical insurance, which helps pay physician's fees and other medical bills. More detailed information may be obtained from the local Social Security administration office.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
F. Deferred Compensation Plan
The NC State Legislature approved in 1971 the establishment of a deferred compensation for state employees whereby a portion of earnings could be deferred by investment in the plan that would result in a deferment of federal and state taxes. If any employee is interested in the plan, he or she should contact the department of Human Resources for additional information.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
G. Supplemental Retirement Income Plan of NC (401K)
The State of North Carolina sponsors this plan through legislation enacted by the General Assembly, which has given responsibility for the plan to the Department of the State Treasurer and a board of trustees. A portion of an employee's earnings may be deferred by investment in the plan that would result in a deferment of federal and state taxes. This plan is similar to the benefit available under Internal Revenue Code 403(b). Any employee interested in the plan should contact the department of Human Resources for additional information.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
H. Tax Deferred Annuity
Section 403(b) of the United States Internal Revenue Code
provides that the employees of
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
I. US Savings Bonds
Government bonds may be purchased through the payroll savings plan by employees who are paid bimonthly. Applications may be acquired from the university department of Human Resources.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
J. Unemployment Compensation Benefits
All university employees except student help are insured against loss of work when it occurs due to lack of work. The department of Human Resources will issue to the employee, upon termination of employment, a separation notice that may be used to file a claim at the North Carolina Employment Security Commission for any benefits due under the law. Unemployment insurance is for unemployed workers who are qualified, ready, and willing to work, and who are actively trying to find work. It is not for persons who are unwilling or unable to work, or for those who are on vacation or those who are ill.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
M. Flex Reimbursement Accounts
Employees may set aside money before taxes (Federal, State, and FICA) from their salary to be used for medical and dependent care expenses.
This is a reimbursement account for use by employees.
Deleted
as per Faculty Senate Resolution 11-61.
Approved by the Faculty Senate: April 19, 2011
Approved by the Chancellor: May 26, 2011
Sections deleted during the 2011-2012 Academic Year
Part IX. ECU Organizational Charts
Deleted
as per Faculty Senate Resolution 11-90.
Approved by the Faculty Senate: November 1, 2011
Approved by the Chancellor: December 5, 2011
Appendix J. Informal Faculty Grievance Procedures for Grievances Involving Sex
Discrimination and Other Equal Employment Opportunity Complaints.
Deleted
as per Faculty Senate Resolution 12-43.
Approved by the
Faculty Senate: March 27, 2012
Approved by the
Chancellor: May 2, 2012
Appendix W. Racial and Ethnic Harassment Policies.
Deleted
as per Faculty Senate Resolution 12-45.
Approved by the
Faculty Senate: March 27, 2012
Approved by the
Chancellor: May 2, 2012