East Carolina University Faculty Manual

PART XIII.
PROMOTION AND TENURE TIMELINE

Promotion and Tenure Timeline – Spring before Decision Year*

Action	Due Date 9 and 12 Month Faculty	Time Allotted for Decision
Request to the Committee for promotion or early conferral of permanent tenure (this step not necessary for normal tenure timeline)	1^st Friday in March
Faculty member submits list of potential external reviews to committee	1^st Friday in March
Committee submission of a list of external reviewers to the unit administrator (Materials should be sent to reviewers in a timely manner with sufficient time for completion.)	Last Friday in March
Unit Administrator sends formal request to external reviewers	3^rd Tuesday in April	3 weeks

Promotion and Tenure Timeline – Fall of Decision Year*

Action	Due Date 9 and 12 Month Faculty	Time Allotted for Decision	Health Sciences Division	Time Allotted for Decision
Unit Administrator informs committee of upcoming need for a meeting	1^st Tuesday in September		1^st Tuesday in September
External reviewer’s reports due	1^st Tuesday in September		1^st Tuesday in September
Faculty turns in PAD to Committee	2^nd Tuesday in September		2^nd Tuesday in September
Committee decision/PAD to unit administrator	2^nd Tuesday in October	4 weeks	2nd Tuesday in October	4 weeks
Unit administrator decision /PAD to Dean (if applicable) Brody School of Medicine P&T Committee reviews & makes Recommendation to BSOM Dean	1^st Tuesday in November	3 weeks	1^st Tuesday in November	4 weeks
Dean decision/PAD to VCAA (or VCHS)	2nd Tuesday in December	5 weeks	2^nd Tuesday in December	5 weeks

VC decision/PAD (?) to Chancellor	2^nd Tuesday in January	4 weeks	2^nd Tuesday in January	4 weeks
Chancellor decision	1^st Tuesday in February	4 weeks	1^st Tuesday in February	4 weeks
BOT decision (Tenure Only)	Spring BOT meeting	Date varies from year to year	Spring BOT meeting	Date varies from year to year

Reappointment of Probationary-Term Faculty Members Timeline*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
PADs due to tenure committee for reappointment decision	1^st Tuesday in February		1^st Tuesday in April
Committee decision on reappointment to unit administrator	1^st Tuesday in March	4 weeks	1^st Tuesday in May
Unit administrator decision to Dean (if applicable)	4th Tuesday in March	3 weeks	4th Tuesday in May
Dean decision to VCAA (or VCHS)	3rd Tuesday in April	3 weeks	3rd Tuesday in June
VCAS (or VCHS) decision	2^nd Tuesday in May	4 weeks	2^nd Tuesday in July

Reappointment of Probationary-Term Faculty Members in 2^nd Year

of Employment With Credit for Prior Academic Service Timeline*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
PADs due to tenure committee for reappointment decision	1^st Tuesday in September		1^st Tuesday in April
Committee decision on reappointment to unit administrator	1^st Tuesday in October	4 weeks	1^st Tuesday in May
Unit administrator decision to Dean (if applicable)	3^rd Tuesday in October	2 weeks	3^rd Tuesday in May
Dean decision to VCAA (or VCHS)	1^st Tuesday in November	2 weeks	2^nd Tuesday in June
VCAS (or VCHS) decision	3rd Tuesday in November	2 weeks	3rd Tuesday in June

Subsequent Appointment of Fixed-Term Faculty

Members Timeline – Spring of Decision Year*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
Fixed-term faculty members request reappointment	No earlier than 180 calendar days before term expires and no later than 90 calendar days before term expires		No earlier than 180 calendar days before term expires and no later than 90 calendar days before term expires
Committee and unit administrator notify fixed-term faculty member in writing of subsequent appointment decision	within 30 days of the request	30 days	within 30 days of the request

*Faculty candidate will be notified in writing within one week at each decision point.

Approved:
Faculty Senate Resolution #06-09, March 1, 2006
East Carolina University Chancellor

Revised:
Faculty Senate Resolution #07-07, March 13, 2007

East Carolina University Chancellor

Editorially revised 5-3-07