East
Carolina University Faculty Manual
PART XIII.
PROMOTION AND TENURE TIMELINE
Link to revised Timeline that goes into effect July 1, 2011.
Promotion and Tenure Timeline
– Spring before Decision Year*
Action |
Due
Date 9 and 12 Month Faculty |
Time
Allotted for Decision |
Request to the Committee for
promotion or early conferral of permanent tenure (this step not necessary for
normal tenure timeline) |
1st Friday in March |
|
Faculty member submits list of
potential external reviews to committee |
1st Friday in March |
|
Committee submission of a list of
external reviewers to the unit administrator (Materials should be sent to
reviewers in a timely manner with sufficient time for completion.) |
Last Friday in March |
|
Unit Administrator sends formal
request to external reviewers |
3rd Tuesday in April |
3 weeks |
Promotion and
Tenure Timeline – Fall of Decision Year*
Action |
Due
Date 9 and 12 Month Faculty |
Time
Allotted for Decision |
Health
Sciences Division |
Time
Allotted for Decision |
Unit Administrator informs committee
of upcoming need for a meeting |
1st Tuesday in September |
|
1st Tuesday in September |
|
External reviewer’s reports due |
1st Tuesday in September |
|
1st Tuesday in September |
|
Faculty turns in PAD to Committee |
2nd Tuesday in September |
|
2nd Tuesday in September |
|
Committee decision/PAD to unit
administrator |
2nd Tuesday in October |
4 weeks |
2nd Tuesday in October |
4 weeks |
Unit
administrator decision /PAD to Dean (if applicable) Brody School of Medicine
P&T Committee reviews & makes Recommendation to BSOM Dean |
1st Tuesday in
November |
3
weeks |
1st Tuesday in
November |
4
weeks |
Dean
decision/PAD to VCAA (or VCHS) |
2nd Tuesday in December |
5 weeks |
2nd Tuesday in December |
5
weeks |
VC
decision/PAD (?) to Chancellor |
2nd Tuesday in January |
4
weeks |
2nd Tuesday in January |
4
weeks |
Chancellor
decision |
1st Tuesday in February |
4
weeks |
1st Tuesday in February |
4
weeks |
BOT
decision (Tenure Only) |
Spring
BOT meeting |
Date
varies from year to year |
Spring
BOT meeting |
Date
varies from year to year |
Reappointment of Probationary-Term
Faculty Members Timeline*
Action |
Due
Date for 9 Month Faculty |
Time
Allotted for Decision |
Due
Date 12 Month Faculty |
PADs due to tenure committee for
reappointment decision |
1st Tuesday in February |
|
1st Tuesday in April |
Committee decision on reappointment
to unit administrator |
1st Tuesday in March |
4
weeks |
1st Tuesday in May |
Unit administrator decision to Dean
(if applicable) |
4th Tuesday in March |
3
weeks |
4th Tuesday in May |
Dean decision to VCAA (or VCHS) |
3rd Tuesday in April |
3
weeks |
3rd Tuesday in June |
VCAS (or VCHS) decision |
2nd Tuesday in May |
4
weeks |
2nd Tuesday in July |
Reappointment of Probationary-Term
Faculty Members in 2nd Year
of Employment With Credit for Prior
Academic Service Timeline*
Action |
Due
Date for 9 Month Faculty |
Time
Allotted for Decision |
Due
Date 12 Month Faculty |
PADs due to tenure committee for
reappointment decision |
1st Tuesday in September |
|
1st
Tuesday |
Committee decision on reappointment
to unit administrator |
1st Tuesday in October |
4
weeks |
1st Tuesday |
Unit administrator decision to Dean
(if applicable) |
3rd Tuesday in October |
2
weeks |
3rd
Tuesday |
Dean decision to VCAA (or VCHS) |
1st Tuesday in November |
2
weeks |
2nd
Tuesday |
VCAS (or VCHS) decision |
3rd Tuesday in November |
2
weeks |
3rd Tuesday in June |
Action |
Due
Date for 9 Month Faculty |
Time
Allotted for Decision |
Due
Date 12 Month Faculty |
Fixed-term faculty members request
reappointment |
No
earlier than 180 calendar days before term expires and no later than 90
calendar days before term expires |
|
No
earlier than 180 calendar days before term expires and no later than 90
calendar days before term expires |
Committee and unit administrator
notify fixed-term faculty member in writing of subsequent appointment
decision |
within 30 days of
the request |
30
days |
within
30 days of the request |
*Faculty
candidate will be notified in writing within one week at each decision point.
Approved:
Faculty Senate Resolution #06-09, March 1, 2006
East Carolina University Chancellor
Revised:
Faculty Senate Resolution #07-07, March 13, 2007
East Carolina University Chancellor
Editorially revised 5-3-07