East Carolina University Faculty Manual

PART XIII.
PROMOTION AND TENURE TIMELINE

Link to revised Timeline that goes into effect July 1, 2011.

Promotion and Tenure Timeline – Spring before Decision Year*

Action

Due Date 9 and 12 Month Faculty

Time Allotted for Decision

Request to the Committee for promotion or early conferral of permanent tenure (this step not necessary for normal tenure timeline)

1st Friday

in March

 

Faculty member submits list of potential external reviews to committee

1st Friday

in March

 

Committee submission of a list of external reviewers to the unit administrator (Materials should be sent to reviewers in a timely manner with sufficient time for completion.)

 

Last Friday

in March

 

Unit Administrator sends formal request to external reviewers

3rd Tuesday

in April

 3 weeks

 


Promotion and Tenure Timeline – Fall of Decision Year*

Action

Due Date 9 and 12 Month Faculty

Time Allotted for Decision

Health Sciences Division

Time Allotted for Decision

Unit Administrator informs committee of upcoming need for a meeting

1st Tuesday

in September

 

1st Tuesday

in September

 

External reviewer’s reports due

1st Tuesday

in September

 

1st Tuesday

in September

 

Faculty turns in PAD to Committee

2nd Tuesday

in September

 

2nd Tuesday

in September

 

Committee decision/PAD to unit administrator

2nd Tuesday

in October

4 weeks

2nd Tuesday

in October

 4 weeks

Unit administrator decision /PAD to Dean (if applicable) Brody School of Medicine P&T Committee reviews & makes Recommendation to BSOM Dean

 

1st Tuesday

in November

 

3 weeks

 

1st Tuesday

in November

 

4 weeks

Dean decision/PAD to VCAA (or VCHS)

2nd Tuesday

in December

 5 weeks

2nd Tuesday

in December

 

5 weeks

 

VC decision/PAD (?) to Chancellor

2nd Tuesday

in January

4 weeks

2nd Tuesday

in January

 

4 weeks

Chancellor decision

1st Tuesday

in February

4 weeks

1st Tuesday

in February

4 weeks

BOT decision (Tenure Only)

Spring BOT meeting

Date varies from year to year

Spring BOT meeting

Date varies from year to year




 

Reappointment of Probationary-Term Faculty Members Timeline*

 

Action

Due Date for 9 Month Faculty

Time Allotted for Decision

Due Date 12 Month Faculty

PADs due to tenure committee for reappointment decision

1st Tuesday

in February

 

1st Tuesday

in April

Committee decision on reappointment to unit administrator

1st Tuesday

in March

4 weeks

1st Tuesday

in May

Unit administrator decision to Dean (if applicable)

4th Tuesday

in March

3 weeks

4th Tuesday

in May

Dean decision to VCAA (or VCHS)

3rd Tuesday

in April

3 weeks

3rd Tuesday

in June

VCAS (or VCHS) decision

2nd Tuesday

in May

4 weeks

2nd Tuesday

in July

 


 

Reappointment of Probationary-Term Faculty Members in 2nd Year

of Employment With Credit for Prior Academic Service Timeline*

 

Action

Due Date for 9 Month Faculty

Time Allotted for Decision

Due Date 12 Month Faculty

PADs due to tenure committee for reappointment decision

1st Tuesday

in September

 

1st Tuesday
in April

Committee decision on reappointment to unit administrator

1st Tuesday

in October

4 weeks

1st Tuesday
in May

Unit administrator decision to Dean (if applicable)

3rd Tuesday

in October

2 weeks

3rd Tuesday
in May

Dean decision to VCAA (or VCHS)

1st Tuesday

in November

2 weeks

2nd Tuesday
in June

VCAS (or VCHS) decision

3rd Tuesday

in November

2 weeks

3rd Tuesday

in June

 


 

Subsequent Appointment of Fixed-Term Faculty

Members Timeline – Spring of Decision Year*

 

Action

Due Date for 9 Month Faculty

Time Allotted for Decision

Due Date 12 Month Faculty

Fixed-term faculty members request reappointment

No earlier than 180 calendar days before term expires and no later than 90 calendar days before term expires

 

No earlier than 180 calendar days before term expires and no later than 90 calendar days before term expires

Committee and unit administrator notify fixed-term faculty member in writing of subsequent appointment decision

within 30 days

of the request

30 days

within 30 days of the request

 

 

*Faculty candidate will be notified in writing within one week at each decision point.

 

 

 

 

Approved:
Faculty Senate Resolution #06-09, March 1, 2006
East Carolina University Chancellor

 

Revised:
Faculty Senate Resolution #07-07,  March 13, 2007

East Carolina University Chancellor

 

Editorially revised  5-3-07